TECHNOLOGY AND OFFICE PROCEDURES

Assignment 8 - Indexing

Instructions (52 marks)

Use Rules for Alphabetical Indexing of personal and business names, to help you
decide on proper indexing units.

Fill in the table with your decisions on indexing units. Then show the proper filing
order for each group of four names, using 1, 2, 3 and 4 under the # column!
Grading will be based on the filing order!

KEY
# NAMES UNIT 2 UNIT 3 UNIT 4
UNIT
Group 1
1 R. Smith Smith R
3 R. Smithe Smithe R
2 Rob Smith Smith Rob
4 Rob Smythe Smythe Rob
Group 2
4 Z. T. Glasier-Jones Jones Z T Glasier
1 Z. T. Glasier Glasier Z T
2 Alice Glazier Glazier Alice
3 Gleason Company Gleason Company
Group 3
3 Helen Clara McBeth McBeth Helen Clara
MacCormac
2 David F. MacCormack David F
k
1 Mildred MacBeth MacBeth Mildred
4 Irene B. Maple Maple Irene B

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KEY
# NAMES UNIT 2 UNIT 3 UNIT 4
UNIT
Group 4
1 Dean A. Schwartz Schwartz Dean A
4 M. Robert Swartz Swartz Robert M
2 Katherine Schwarz Schwarz Katherine
3 Ethel M. Schwarzkoff Schwarzkoff Ethel M
Group 5
2 Edward C. Albert Albert Edward C
Albert’s Ice Cream
4 Alberts Ice Cream Shoppe
Shoppe
3 Alberts’ Grocery Store Alberts Grocery Store
1 E. Charles Albert Albert E Charles
Group 6
1 John T. Schklar Schklar John T
2 John L. Schlanger Schlanger John L
3 Judge Julia Schleicher Schleicher Julia Judge
4 Mary B. Schlick Schlick Mary B
Group 7
3 Five Hundred Ervay Corp. Five Hundred Ervay Corp
2 500 Cafeteria Five Hundred Cafeteria
1 5 Dollar Diner Five Dollar Diner
4 The 500, Inc. Five Hundred Inc The
Group 8
2 Francis Q. Bourque Bourque Francis Q
1 Patricia Boark Boark Patricia
4 Patrick O’Reilly Burke Burke Patrick Oreilly
3 Iris Burk Burk Iris

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KEY
# NAMES UNIT 2 UNIT 3 UNIT 4
UNIT
Group 9
Moore Supplies &
4 Moore Supplies And Equipment
Equipment
3 Moore-Carter Boat Repair Moore Carter Boat Repair
2 Frank H. Mohr Mohr Frank H
1 Betty Geneva Mohr Mohr Betty Geneva
Group 10
1 O. Edwards Shop O Edwards Shop
Mrs. Mary McClellan
2 OConnor Mary McClellan Mrs
O’Connor
4 Jacqueline O. Odum ODum Jacqueline O
3 George Felix Oden Oden George Felix
Group 11
4 Jos. A. O’Neill ONeill Jos A
2 J. Gerrard O’Neal ONeal J Gerrard
3 Harriet R. O’Neill ONeill Harriet R
1 J. Gerald O’Neal ONeal J Gerald
Group 12
4 Joseph Parker Parker Joseph
1 Allen Parks & Sons Allen Parks And Sons
2 Inman D. Parker, LL.B Inman D Parker LLB
3 Owen A. Park Park Owen A
Group 13
3 Mark L. DeBrum DeBrum Mark L
4 Mrs. Robert G. De Spain DeSpain Robert G Mrs
2 Mayor Ronald W. DeBerry DeBerry Ronald W Mayor
1 Carolyn De Baca, M.D. DeBaca Carolyn MD

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Group 14
2 Joseph Patel 3rd Patel Joseph 3
3 Joseph Patel II Patel Joseph II
4 Joseph Patel Jr. Patel Joseph Jr
1 Joseph Patel Patel Joseph

Alphabetic Filing
Using the cards on the next page, index (determine the caption by which the record
should be stored) and code (physically mark the record for filing by underlining) the
individual and company names on every card.

Record the order in the table below by typing in the number that’s written on the top
right hand corner of the card in the appropriate space on the table below. The order
should reflect the first card in alphabetic order as being on the top of the pile of cards to
the last card in alphabetic order being on the bottom of the pile of cards.

Card No. Card No.

1 15 9 7

2 16 10 8

3 5 11 2

4 4 12 3

5 11 13 1

6 12 14 10

7 6 15 14

8 9 16 13

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1 2
Donald L. Sells, Jr. San Juan Supply Company
733 Dieppe Drive 923 Balmoral Road
Weyburn, SK Victoria, BC
S5H 3H4 V8T 1A7

3 4
Russell J. Sells Gillermo Supply Company
23 Glenwood Avenue 49 Ponderosa Drive
Corner Brook, NF Antigonish, NS
A2H 4A8 B2G 2R4

5 6
Mrs. James D’Arcia MacAbott Corporation
11122 – 110 Avenue 12 -20 Georgian Way
Edmonton, AB Sherwood Park, AB
T5H 3T6 T8A 5A2

7 8
Captain Juan Oliverez R. Carlos Olivieri & Co.
145 King Edward Street 600 Taylor Street
Coquitlam, BC Saskatoon, SK
V3K 6M6 S7H 1X2

9 10
Ima L. McCormick Thati Model Aircraft Shop
1012 Ranchlands Blvd. NW P.O. Box 220
Calgary, AB Bath, ON
T3G 1Y1 K0H 1G0

11 12
John Lipinski & Sons The L & S Lane Company
413 St. Louis Avenue 619 Como Road
Dorval, QC Nanaimo, BC
H95 2S7 V9R 5V8

13 14
Len-Chu-Wong Mfrs. Universal Company
1001 Richards Street 471 Clendenan Street
Vancouver, BC Toronto, ON
V6B 1J6 M6P 2X7

15 16
7 Street Supply Company Capital Services
400 – 7th Street Insurance Building
Thunder Bay, ON 15 Dogwood Blvd.
P7A 7B7 Brandon, MB
R7B 2M9

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