Technology Education Series

Gala College
Anthony Pires Jr., Jameco McKenzie, Dan Dilling, Laura May and Jaclyn Sabogal
 ● Gala College, small private four-year
institution
○ Dean of Students tasked our
group to develop a proposal to

Case Study help her staff develop their

technological competence
○ The proposed solution must reflect
knowledge of contemporary
literature and best practices on
student affairs and technology
Goals
● Maintain focus on applications to the
holistic, developmental work of student
affairs educators.
● Model and promote equitable and
inclusive practices by ensuring all
participants in education endeavors can
access and utilize the necessary tool for
success.
● Engage in personal and professional
digital learning communities and personal
learning networks at the local, national,
and/or global level.
● Ensure that one’s educational work with
and service to students is inclusive of
student participation in online and hybrid
format courses and programs.
Technology Education Series - Spring 2017
I. First Year Experience: Social Media, ‘Experience Gala’, and
Student Success Series Creation
January 23 & January 26 (Gala Hall 101)
Social media and technology are becoming more ingrained within
the field of higher education and society so it is important that as
professionals we know how to utilize them to their fullest potential.
This workshop talks about the use of different media platforms such
as Facebook, Twitter, Instagram, Snapchat, Youtube, and Weebly,
to help create and publicize events and provide important
information to the student body.
II. Academic Advising: #GalaGuru
January 30 & February 2 (Gala Hall 201)
Introductions to new strategic way to support staff, students and
faculty in Academic Advising. Broadening the accessibility of
counseling and advising services, through the new and improved
#GalaGuru Portal. You will be able have access major/minor
worksheets, opportunity to talk to a Gala Guru (Advisor) and plan
the rest of your Gala future.
III. Admissions: Social Media and College Readiness
February 6 & February 9 (Gala Hal 101)
Help prospective students see if Gala College is the place for them
though the virtual campus tour on all social media pages using
Galavanting With Gala Guru. Provide prospective students with a
way to stay organized with the application process utilizing the Gala
Guru Guide to Admissions, and give them an opportunity to shadow
a current Gala student through the Galavant With A Current Gala
Guru program by using the Gala Google doc.
IV. New Student Orientation: #GalaGuide & MailChimp
February 13 & February 16 (Gala Hall 201)
New students and their families need information. Through
Programs such as MailChimp and guidebook NSO administrators
are able to provide students and their families with the information
needed to have a successful transition from highschool to college.
Come and experience how technology can help facilitate and
streamline your NSO experience.
Technology Education Series - Spring 2017
V. Residence Life: QTrak, THD and MailChimp VII. Education Abroad Programs: #GalaGoesGlobal

February 20 & February 23 (Gala Hall 101) March 6 & March 9 (Gala Hall 101)

With the ever changing nature of Housing and Residence life it is Create a resource portal for students, hosts, and institutions
important to have tools and adequately use technology that can engaging in Study Abroad! Offer orientations and assessments in
enhance and streamline the work Residence Life Staff are one mobile location!
responsible for administering. Apps Like THD, QTrak and
MailChimp do just that. Helping deliver housing services more
efficiently.

VI. Student Involvement: ‘Check I’m Here’

February 27 & March 2 (Gala Hall 201)

Gain skills to navigate and create outreach and assessment efforts

through ‘Check I’m Here’! Utilize the services offered through blog
posts and customer service toward intentional and measurable
campus collaboration! Easy to track, easy to use!
Technology in
First Year
Experience
Technology Education Series: Session I
● Creating a Social Media Presence 101 ● Developing a Student Success Video
Series
- Build your social media presence by learning
how to navigate and utilize different media
platforms such as Facebook, Twitter, Instagram,
Snapchat, and Youtube!

● “Experience Gala” Website Building

- Website construction has never been easier,

Weebly has all of the answers. Use your new
web-building skills to create a display of
co-curricular experiences for both on and off
campus!
Technology in
Academic Advising
Technology Education Series: Session II
● E-Advising #GalaGuru ● Online Testing

-Broadening the accessibility of counseling and -Placement Testing

advising services for students.
● VIdeo Chat System
-Program to allow a student to “talk” with an
advisor via Video Chat (Skype), Discuss
transcript, and create plan of action for future
college experience towards graduation.
- GRE/MTEL Prep testing
● Major/ Minor Worksheets
-Advising information for students, including
degree check sheets, major exploration and
links to other offices.

-
Technology in
Admissions
 Technology Education Series: Session III
● Campus At A Glance ● Galavant With A Current Gala Guru
○ Recruiting students is a competitive market these days. ○ This program allows prospective students
With the ever increasing expenses of life, not all students to sign up for a “day in the life of a Gala
are able to travel to visit a campus to see if it is the right fit Guru student.” By providing a link to a
for them. Allow students to take a virtual tour of Gala using Google doc on all Gala social media,
the college website, Facebook group, and Instagram with prospective students can type in all of their
the Galavanting with the Gala Guru program. information (including their intended major)
○ and rank three days for a visit (1 through 3).
● Gala Guru Guide To Admissions Gala Admissions Officers can then easily
○ It can often be difficult for students to keep track of schedule a visit for the prospective student
to shadow a current Gala student, and do
everything they need to submit during the college
application process. By linking the Gala Guru Guide to so in real time and to be most effective.
Admissions to the college Facebook page, Instagram, the
college website, and creating an app for mobile devices,
prospective students can keep track of what they have
submitted and what still needs to be submitted. The Gala
Guru Guide to Admissions also allows for any updates
made by the admissions department to be sent straight to
the prospective student’s phone (via text, or through the
mobile app) when students register their phone number or
download the app.
Technology in
New Student
Orientation
Technology Education Series: Session IV
With the use of Apps like mailchimp specially
tailored letters can go out to incoming students
telling them about orientation programs,
activities and other events that may be specific
to their interest, and intended major.
Technology Education Series: Session IV
Guidebook allows for news students and their
families to make their own schedule.

Students and their families can create a path

that is congruent with their interest and be able
to add notes and pictures from each session
attended.

Unlike paper copies of an agenda or schedule of

events, administrators can make updates
instantaneously- on the fly.
Technology in
Residence Life
Technology Education Series: Session V
- With the Use of Adirondack
Solutions: The Housing Director
(THD) - Residence life staff can
automate virtually all of its
administrative processes.
- THD Technology also allows for
information to be readily available
and accessible on 24 Per day via a
online platform.
- Available in a mobile and desktop
model
Technology Education Series: Session V
Residence Hall Mail Services can be enhanced
with the use of QTrak Logistics System

This system also allows for email/text

notification to a receiver at every stage of the
package delivery.

Packages can be scanned for and signed by

students when they collect them from their mail
assistant in the Residence Halls.
 Technology Education Series:
Session V
Newsletters via MailChimp can be personalised
with a student's name and student specific
information.

Programming initiatives, campus resources and

updates for the community.

Newsletters can also be apart of a greater

scaffolding of educational opportunities for
resident students to be engaged with.

Analytics provided help staff understand if the

message is getting out
Technology in
Student Activities
Technology Education Series: Session VI
● Implementing Campus Engagement through ‘Check I’m Here’

-Gala College professionals and paraprofessionals will gain the ability to

create events for programming efforts through ‘Check I’m Here’ to
engage the campus community and gain assessment pieces.

-Download and navigate through the services offered to create a

cohesive understanding of this clever software!

-Learn how to apply ‘Check I’m Here’ frequent and helpful blogs into
community aids, through program ideas, new strategies and
approaches, campus collaboration, and more!
Technology in
Education Abroad
Programs
Technology Education Series: Session VII
● #GalaGoesGlobal: Mobile Services for Students
Abroad

- Apply Center for International Education information into an

app format. Create resource portal for Student Life,
Geographical Offerings, Transportation, and Student
Discounts.

-Create Pre-Departure Orientation portal for essential

information including safety, documentation, travel, and
course materials.

-Create Post-Program Debrief portal for students to apply

abroad experiences, expand global interests, and obtain
assessment and retention materials.
How Technology Relates to Gala College

1. By utilizing various digital platforms, student affairs professionals can communicate better with the
campus community to share available division services through social media, presentations, email,
and other digital means.
2. Utilize technology platforms can enhance access and engagement with seven functional areas.
3. Technology initiatives can support the students through multiple outlets.
4. Technology can help to create a digital presence for the institution.
5. Technology can help to create a paperless institution.
References
Barnhart, J. (2011). The virtual world of student services: Evolving practices for engagement and student success. NASPA Leadership Exchange 8(4), 30-33.

Bryer, T., & Seigler, D. (2012). Theoretical and instrumental rationales of student empowerment through social and web-based technologies. Journal of Public

Affairs Education, 18(3), 429-448. Retrieved from http://www.jstor.org/stable/23272649

Cabellon, E. T., & Junco, R. (2015). The digital age of student affairs. New Directions for Student Services, 2015(151), 49-61.

Cabellon, E. T., & Payne-Kirchmeier, J. (2016). A historical perspective on student affairs professionals' use of digital technology. New Directions for Student

Services, 2016(155), 11-27. doi:10.1002/ss.20180[RC1]

Coleman, J. K., Little, S. D., & Lester, A. (2006). Connecting services to students: New technology and implications for student affairs. College Student Affairs

Journal, 25(2), 220-227.

Kleinglass, N. (2005). Who is driving changing landscapes in student affairs? New Directions for Students Services, 2005(112), 25-38

Lindbeck, R., & Fodrey, B. (2009). Using technology in undergraduate admission: Current practices and future plans. Journal of College Admission, (204), 25-30.

Roggow, M. J., & Barbatis, P. R. (2014). Student affairs and information technology: Collaborating in the cloud. New Directions for Community Colleges, (165),

59. doi:10.1002/cc.20091
Questions?