Notes Formal Apology Letter Template

Salutation
Make sure to address the person by Dear _______________,
title Dr., Mr., Ms., or Mrs.
Please accept my sincere apology for
___________________on/at ________.
The 1st paragraph should begin with
your apology along with a detailed It was wrong of me to _________________, and I am
account of the situation. truly sorry.

Include the date, time (if appropriate) Avoid using any contractions (didn't and it's, I'm etc.).
and where the infraction took place. "Did not" and "It is" are more suitable for formal
apology letters. Avoid using any casual language, slang,
or vague terms for the entire body of the letter.
I can appreciate how [hurt/angry] and
[frustrated/disappointed] you are given the
consequences of my actions and the trouble I have
caused.
In the 2nd paragraph acknowledge
the hurt and damage done, take full
(Elaborate here with details if the infraction was
responsibility, without making
serious)
excuses.
I take full and complete responsibility. It was wrong of
me to [act/say/behave] as I did. There is no excuse for
that type of behavior.
Please be assured that I have taken all the necessary
measures so that this type of mistake never happens
again.
In the 3rd, promise that it won't
(If there are tangible concrete steps that you have taken
happen again, include a statement of
then include them here.)
regret, and provide some way of
easing the pain caused or form of
I deeply regret it ever having happened at all and I am
restitution if appropriate.
willing to do whatever it takes to correct the situation.

(If the situation warrants it or you have an idea how to

make it up to them, include those details here.)
Once again, I am truly sorry and humbly ask for your
End your letter by apologizing again forgiveness.
and asking for forgiveness.
Sincerely yours, (or Respectfully yours,)