Summer Internship Program (SIP)

Guidelines 2018

STUDENT HANDBOOK
PGDM/PGDMHR/PGDMB&FS
Course Code: Summer Internship Program
Course Credits: Three Credits

Theme:

The Summer Internship Program (SIP) forms an important component of education at International
Management Institute, New Delhi (IMI, New Delhi).

At IMI, New Delhi, students undertake an 8 to 10 weeks internship at an organization during the
intermediate period between close of Term III and commencement of Term IV.

The internship, requires the students t o undergo the rigor of professional environment both in form
and substance. It offers direct exposure of business reality, its intricacies and dynamics to the students.
In the process, it provides the students with an opportunity to satisfy their inquisitiveness while
exposing them to technical skills. It also helps them acquire social skills by drawing them into
communication with outside professionals for seeking
information.

For proper co-ordination and ensuring an organized and smooth conduct, every student will be
directed under the guidance of faculty (faculty mentor) at the Institute. Apart from the faculty
mentor(s), a representative of the industry / organization during the course of SIP would also guide
the students and assist the faculty mentor in monitoring the student's progress.

Types of Assignments and Report Submission:

SIP is a vehicle for introducing students to real-life work culture, which cannot be simulated in the
classroom. The assignments which the students undertake must necessarily be those of direct
interest to the host organization.

The students are encouraged to take up assignments which are multi-disciplinary, involve team effort,
are mission and goal oriented, and are time bound. It is to be noted that solutions to various problems
confronted in the assignment might be open ended, involving an element of decision making in the
face of insufficient data and uncertain parameters.
The following reports in their respective formats are required to be submitted by the students latest by
the dates mentioned as under.

Initial Information Report

(To be submitted to placementoffice@imi.edu with a cc to the faculty mentor by 30th April 2018)
This report is to be submitted to the Institute, as per attached format. Care must be taken to ensure that
all information provided in this report is accurate. *This report will form the basis for further
communication with you and SIP host organization on your work progress and monitoring.

Final Report

Two spiral hard bound copy to be submitted to placement office as well as soft copy to be sent to
placementoffice@imi.edu with a cc to your faculty mentor by June 11th 2018.

A typical research report format should necessarily cover the following aspects:

Title Page
Acknowledgements
Successful Completion Certificate- from the host organization
Table of contents
Executive Summary
Introduction
Objectives of the study
Brief description of the concepts / models introduced in the study Brief about the industry /organization
where the study was carried out

Methodology followed
Data Analysis and findings / results
Interpretations and conclusions / summary
Recommendations
Limitations of the study
Scope for future improvements
Appendices

Bibliography
Importance of Discipline and Conduct
1. As Summer Interns, the students should remember that they are placed in the role of ambassadors
IMI, New Delhi.
2. The Institute always remains grateful to the students for professional and social imprints of
high standards that they leave in their respective organizations for the internship.
3. The Institute also expects that the students shall at all times during SIP conform to the rules
and regulations of their place of work.
4. It is particularly important to be regular, punctual and obedient at work.
5. During the period of SIP the students shall be subject to the leave rules of the organization
they are working for.
6. It is expected that the students ensure strict adherence to the timings of the organizations.
7. Unprofessional behavior, misconduct, indiscipline, irregularity at work or unsatisfactory progress
at work will lead to the cancellation of SIP registration.
8. Besides this, the Institute may take any other form of disciplinary action, which it might deem
fit to impose on the defaulters.

9. In case any form of indiscipline related activity is reported by the organization it will be dealt with
disqualification from SIP process.
 APPENDIX - A: Guidelines for Summer Internship Program (SIP)

The SIP is equivalent to a three credit course, and integral to PGDM/PGDMHR/PGDMB&FS

Program

The grades evaluation for the program will be based on the following four components:

Component Weightage
Final Project Report 30%
Project Presentation 30%
Assessment by the Corporate Mentor 20%
Viva 20%

The final evaluation (which includes the final project report and presentation at the Institute) of each
student will be done in front of IMI faculty.

The final project report will comprise of Initial information and final report.

It is to be carefully noted that the assessment of the corporate mentor carries a 20% weightage. The
assessment should reach the Institute before the student leaves his/her respective host organization
after the successful completion of SIP. It is the responsibility of the student to ensure that the
Company Appraisal reaches the Institute on time and the Institute will not entertain any further
correspondence on this.

******
 APPENDIX - B: Project Report Guidelines

The project report should satisfy the needs of the organization in context and form. A copy of the final
project report has to be submitted in the college by June 11th, 2018.

The student must attach in the report, a certificate (on Company Letterhead) from (a) either your
project supervisor in the Company or (b) the HR department of the Company stating that you have
completed the project assigned to you. The report will not be accepted otherwise.

The report is to be printed on A4 sized bond paper and spiral (2 Copies).

Guidelines for preparing the project report:

The prescribed font for the normal text in the report is Times New Roman. The font size of the text
should be 12 pts. Chapter headings and section headings in the report should have a font size of 14 pts
in the Times New Roman font. The size of the font inside the tables should be 10 pts.

Tables and Figures in the report should be titled and serially numbered.

The format of the cover page is given on page 8.

 Please note plagiarism in any form would result in “F” grade.

 Acceptable score on Turnitin has to less than 18% else the same will be considered under Plagiarism.
 The cover page of your report should be structured as follows

< Title >

(centered, Times Roman, 16 pts, bold)

SIP project report

Submitted in partial fulfillment of the requirements for the
PGDM/PGDMHR/PGDMB&FSProgram
(centered, Times Roman, 12 pts, bold)

By < Student >

<Roll No>
(centered, Times Roman, 12 pts, bold)

Supervisors: 1. Company Guide

2. Faculty Mentor 1
3. Faculty Mentor 2
(centered, Times Roman, 12 pts, bold)

International Management Institute, New Delhi

< academic year >
(centered, Times Roman, 14 pts, bold)

For more clarity in this regard, the students can discuss the format of the report with their respective
Faculty Mentors or the Chairpersons of the respective program.
The Institute's appraisal of the project will include following parameters:
1. The student's completion of the assigned project.
2. His/her understanding of the functional working of the department in which they worked and
its integration to the other departments within the organization.
3. His/her understanding of the relevance of the project in the context of the company's
objectives or vision/mission and the current business environment.

To facilitate such an evaluation, the students are required to add following chapters to their reports.

1. Functional working of the department in which the project was carried out and its integration
with other departments.

2. Relevance of the project in the context of the overall company's objectives and strategies, that
necessitate a holistic approach cutting across various functional areas - finance, marketing,
economic environment& business policy, human resources, operations, and research&
development (R & D).

In case more than one student is working on the same project in an organization, they need to
submit their final project report separately to the Institute.

******
 APPENDIX-C: Survey Guidelines

As many of the students would be required to do surveys for their summer projects. Here are a few
broad guidelines for the survey methodology, which the students need to keep in mind.

1. When developing and designing questionnaires, care needs to be taken to ensure that :

 analysis plan is considered while formulating the questions in the questionnaire

 double barrel questions (questions intending to elicit response on more than one issue) are avoided
 questions are effective, clear and unambiguous
 appropriate use is made of a structured or semi-structured approach
 question sequence is logical
 bias is eliminated
 structure and length of a questionnaire suits the intended audience
 questions are focused and relevant
 the final document is user - friendly

2. Data Collection Methodologies

The most appropriate and cost-effective method of data collection may be chosen in
accordance with the specific requirements of a particular survey. However, the primary data
collection methodologies we employ are face-to-face, telephone and self-completion (paper and
Internet based) research.
i. Face-to-face Research: The choices are: Face-to-face interviewing, conduct hall tests, street
surveys, specific location and in-home interviews. Particular uses
of face-to-face research include;
 Product testing
 New Product Development research
 Pricing studies
 Design/ packaging research
 Concept testing
 Exit surveys
 Pre/ post advertising awareness/ effectiveness
 Usage & attitude surveys
 Customer satisfaction studies
 Pre-press campaigns

 Pre & post PR effectiveness

ii Telephone Research
Telephone research can be stand-alone or the co-instrument to the Face – to – face
research. It is highly useful where respondent is busy and unreachable / unapproachable
otherwise. Interviewers have to be trained at communicating through telephone.
Particular uses of telephone research include:
New Product Development research
 Pre & post advertising awareness/ effectiveness
 Usage & attitude surveys
 Concept testing
 Customer satisfaction studies
 Pre-press campaigns
 Pre & post PR effectiveness
 Editorial research
 Post exhibition research
 Panel research
iii. Internet based Self-completion Research
With improvements in technology and Internet software, the rising penetration of
computers and the increased ability of users this method of research has become
increasingly popular. In addition, given the technically driven environment in which
we live, there is an expectation from respondents that they should be able to complete
a survey electronically. Particular advantages of Internet based research include:
Response is immediate and closed data can be analysed promptly following
collection.
Studies have shown high response rates and quality open-ended responses.
This methodology is not only used for assessing web site and Internet related issues
but can be used to research many areas, potentially restricted only by target sample.
iv. Paper based Self-completion Research
There are a variety of ways in which self-completion questionnaires may reach their
target audience;
-By post, fax, or e-mail.
-By hand for self-completion
Particular uses of self-completion include Reader profile surveys, Editorial research.
 APPENDIX D - Format of the reports
International Management Institute, New Delhi
Summer Internship Program (SIP) - 2018
A: Initial Information Report
(To be submitted to placementoffice@imi.edu with a cc to the faculty mentor by 30th April 2018)

Name of the student: …………………………………………………………………….

Roll No.: …………………………………………………………………….

Name of the organization: …………………………………………………………………….

Address of the organization: ………………………………………………………………….……….

…………………………………………………………………….……………………………………
…………………………………………………………………….……………………………………
…………………………………………………………………….……………………………………
………………………………………………………………….

City ………………………………….. Pincode …………………..

Main Activity of the organization: ……………………………………………………………...……….

Name of the HR Head of the organization: ……………………………………………………

Designation and Address of the HR Head of the organization :

…………………………….………………………………………………………………………..…….
…………………………….………………………………………………………………………...……
……………………….…………………………………………………………………………….……
………………………………………………………………….

City ………………………………….. Pincode …………………..

Telephone Nos : ……………………………… (0) …………………………. (R)
Fax Nos: …………………………………………………………………….
Email id: …………………………………………………………………….
Name & Designation of the Project Guide: ………………………………………………………….
………………………………………………………………….………………………………………
Telephone Nos: …………………………… (0) …………………………. (R)
Email id:…………………………………………………………………….
Reporting Date: …………………………………………………………………….
Facilities Available to Student: …………………………………………………………………….
Work Timings at the organization: …………………………………………………………………….
Amount of stipend expected to be provided:………………………………………………………….
Description of project in brief: ………..……..…………………………………………………….
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………

Internship Schedule at the organization :

……………………………………………………………………………………………………………
……………………….…………………………………………………………………………..………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………

…………………………………… ……………………………………
Signature of Project Guide with seal Signature of the Student

Date:

(For office use only)

Received on: Checked by: Entered by:

Name& signature of faculty mentor assigned to the student:

……………………… ……………………………
Signature of Director Chairperson, PGDM/PGDMHR/PGDMB&FS