CHECKLISTS

AUDIT CHECKLIST
Branch Name Branch Code Date

Inspector’s Name Inspectors Title

A-Adequate at time of inspection, N-Needs Attention, NA-Not Applicable A N NA

PERIMETER CONTROL Check if entire section is not applicable:
1. Are fencing, gates and barriers in good repair (no holes, fencing in contact
with ground or ground rail, equipped with barbed wire to prevent climbing) ?
2. Are gates properly secured and functional?
3. Is the perimeter adequately lighted (able to read a newspaper at arms length)?
4. Do landscape features provide places for potential intruders to hide?
VEHICLE PARKING & TRAFFIC FLOW Check if entire section is not applicable:
1. Has a traffic flow pattern been established and followed by all drivers?
2. Are entry and exit points clearly identified?
3. Do visitors, employees, tractors and trailers have separate parking areas?
4. Are parking areas monitored by closed circuit television (CCTV) cameras?
5. Are all vehicles properly parked?
VEHICLE SECUREMENT Check if entire section is not applicable:
1. Are trucks and tractors secured with the keys removed?
2. Are unattended trailers secured by means of king pin or glad-hand locks?
3. Are vehicle keys stored in a locked cabinet or in a locked room?
4. Are keys for king pin and glad hand locks properly secured?
DOORS, WINDOWS AND OTHER OPENINGS Check if entire section is not applicable:
1. Are all exterior doors at least 1 ¾ - inch solid wood, metal clad or metal?
2. Are all exterior doors properly equipped with cylinder locks or dead bolts?
3. Are windows protected with locking devices, metal bars, mesh or other means?
4. Are openings to the roof securely fastened or locked from the inside?
5. Are exterior roof access points properly secured?
6. Are loading dock doors closed when not in use?
ENTRANCES & EXITS Check if entire section is not applicable:
1. Are all exterior doors closed, properly locked and secured?
2. Are all interior doors properly secured?
ACCESS CONTROL Check if entire section is not applicable:
1. Are access control processes and equipment adequate to control employees,
visitors and contractors?
2. Are employee, visitor and contractor badges properly displayed?
3. Are visitor and contractor registers available and in use?
4. Are visitors and contractors properly escorted and supervised while on-site?
5. Are driver movements through the facility restricted?
ALARM SYSTEMS Check if entire section is not applicable:
1. Are alarm system components in proper working order?
a. Door and window contacts?
b. Motion sensors?
d. Monitoring panel?
PARTS STORAGE ROOMS Check if entire section is not applicable:
1. Is access to parts storage rooms restricted?
2. Is parts storage room properly secured?
3. Are parts inventoried and reconciled monthly?
RENTAL COUNTERS Check if entire section is not applicable:
1. Do rental counters face the entrance door?
2. Do employees have a good view of approaching individuals?
3. Are exit doors equipped with tape to identify a person’s height?
4. Are cash and valuables locked and secured when unattended?
5. Are rental cash deposits made and reconciled daily?
6. Do employees have a readily accessible exit other than the customer entrance?
HIGH-VALUE STORAGE AREAS Check if entire section is not applicable:
1. Are high value items stored in a separate, lockable cage or room?
2. Are high value storage areas properly secured?
3. Are high value storage areas monitored by CCTV surveillance?
 CORRECTIVE ACTION PLAN (CAPA)
Complete the information below and return this form by due date to:
Return completed form within 7 days from the date of Audit Summary Report.

Date Mailed

Street Address City State Zip Code

Division Code Branch Code Location Address – Street City State Zip
Code
Division Manager Name (Print) Telephone Number
( ) -
Branch Manager Name (Print) Telephone Number
( ) -
Carrier Qualifications Manager Name (Print) Telephone Number
( ) -

Item Estimated Date

Number Description of Corrective Action Completion Date Completed Initial
Required
MOBILE ELEVATED WORK PLATFORM CHECKLIST

Mobile Elevated Work Platform Provider Company Name Vendor Address Date

Form Completed By Form Completed By Title

A-Acceptable, N-Not Acceptable, NA-Not Applicable A N NA

Mobile Elevated Work Platform Operations Check if entire section is not applicable:
1. Is there a Mobile elevated Work Platform (MEWP) instruction manual from
the manugacturer that includes electrical, hydraulic and pneumatic
diagrams?
2. Does the manual include basket evacuation procedurein the event of
structural failure?
3. Is there an attachment point in accordance with 29 CFR 1910.502 Supart M
that guarantees a stable connection while personnel is on the MEWP?
4. Is there a point to securely attach the descent equipment? What is the
maximum number of persons allowed?
5. Is there direct communication between the crane operator on the
basket employee?
6. Is there an anemometer?
7. Are there diagrams of loads, scopes and allowed limits?
8. Are there points to securely attach the emergency descent equipment
in accordance with 29 CFR 1910.5902 Subpart M
9. Are there controls on the work platform?
10. Is there an emergency stop device? (Not required for MEWPs for which
controls are mechanically attached to power circuit distrbutors (priority
manual control)
11. Are there priority emergency devices that, in the event of primary power failure,
return the work platform to a position from which it is safe to descend andthat
frees the platform from possible obstruction.

SPECIAL TRANSPORTATION CHECKLIST

Special Transportation Provider Company Name Vendor Address Date

Form Completed By Form Completed By Title

A-Acceptable, N-Not Acceptable, NA-Not Applicable A N NA

Special Transportatoin Operations Check if entire section is not applicable:
1. Is it equipped with the necessary emergency equipment (vest,
extinguisher, etc.)?
2. Does the user company guarantee road safety during transport (lead car,
lighted signs, government signs, etc.)?
3. Are there communication devices between the engine cabin and the
lead vehicle?
4. Arethere entry records for the purchase of auxiliary hoisting and lashing
devices that include their manufacturing year? Attach a copy of the purchase
records.
5. Are chocks used?
6. Is there a preventative maintenance program according to the manufacturer
of transportation vehicles
7. Does your company maintain a register lifting and rigging equipment
and specialized transport tooling?
Job Safety Analysis Form
Event:
Effective Date: / / Number of Pages: of
Department:

Prepared By: Date: / /

Reviewed By: Date: / /
Approved By: Date: / /
1. Equipment Operated:

2. Environmental Conditions:
Inside Outside Cold Heat Wet Dust Vapors /
Mist Noise Vibration Other

3. Primary Job Functions & Position:

Lifting Grasping Pushin Sitting Reaching Bending
g
Kneeling Standing Pulling Squatting Other

4. Physical Demands:
(Continuously = 100% ‐ 67%; Frequently = 66% ‐ 34%; Occasionally = 33% ‐ 1% Not
Applicable = 0%)
Standing Pulling Kneeling
Walking Climbing Reaching
Sitting Stooping Carrying ( lbs. distance)
Pushing Bending

5. Potential Hazards: Controlled By

Impact PPE Procedure Training

Guards Chemical Contact PPE
Procedure Training
Guards
Caught on or Between PPE Procedure Training Guards

Fall or Slip PPE Procedure Training Guards

Over Exertion PPE Procedure Training Guards

Cumulative Trauma PPE Procedure Training Guards

Other PPE Procedure Training Guards

6. List of Specific
Hazards:

7. List of
Chemicals:

8. PPE:
Eye Face Head
Clothing Hand Other
Foot Respiratory Other
HSE & Sustainability Monthly Information System

SBU : UNIT: Month:

Health & Safety
data
Cumulati
Direct Indirect
Categor Indicat ve for the Remark
employe personn
y or year s
e el
HS01 Number of Employees
HS02 Man Hours Worked
HS03 Fatalities
HS04 Loss Time Injury(LTI)
HS05 Injury Frequency Rate(IFR)
HS06 Lost days
HS07 Injury Severity Rate(ISR)
HS07 First Aid Case
HS08 Near Miss
HS 09 Property Damage Case
HS 10 Spillage of Oil
HS 10 HSE training conducted (man-
hrs)
Environment
Data:
For the Cumulative
Categor Indicat Month for the year Remark
y or s
ENV01 Water Consumption
ENV02 Waste Water Discharged
ENV03 HSD consumption in MT
ENV04 LDO consumption in FT
ENV 05 FO consumption in MT
ENV06 Gas(LPG, Natural gas) consumption in
MT
ENV07 Hazardous waste Generated in MT
ENV08 Hazardous waste disposed in MT
ENV09 Non Hazardous waste generated in MT
ENV10 Non Hazardous waste disposed in MT
ENV11 Electricity consumption from Grid in
MWH

Specify if any special event like Mock Drill, Specific HSE audit, Health Camp,
safety promotional events organized in the month:
HSE performance to be reviewed at the beginning of any

business review . Attached format to be used for reviewing &

monitoring HSE performance:

HSE PERFORMANCE
REVIEW
UNIT: SBU: reporting
Manager

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec FY-13

Man Hours Worked

Leading Indicators
1 HSE Training(man
Days)
2 HSE Inspections
3 Safety Committee
Meetings
4 Tool Box Talk
5 Job Safety Analysis
6 Near Miss

Lagging Indicators
1 Fatality
2 Loss Time Injury
3 First Aid Incidents
4 Loss days
5 IFR(Injury Frequency
Rate
6 ISR( Injury Severity
Rate)
7 Spill in Lts

Environmental
performance
1 Water intensity
2 Electrical intensity
3 Carbon Intensity
4 Waste generated
 Probability & Score
Frequency
Negligible 1
Low 2
Moderate 3
High 4
Definite 5

Severity Score
Minor 1
Moderate 2
High 3
Major 4
Catastrophic 5

Definite 5 5 10 15 20 25
High 4 4 8 12 16 20
Probability & Modera 3 3 6 9 12 15
Frequency te
Low 2 2 4 6 8 10
Negligib 1 1 2 3 4 5
le
1 2 3 4 5
Mino Moderat High Majo Catastroph
r e r ic
Severity
Risk Level Risk Priority

Negligible Tolerable

Low Medium Priority

Medium High Priority

High Immediate
Unit following Integrated Management System (IMS) can use a
combined Risk and Environment Aspect Impact register as follows:

HSE RISK / IMPACT

REGISTER

Strength of existing control

ngineering Control/Admin
Elimination/substitution/E
Compliance to legislation

significant risk/ Impact

Additional Control for
D/I/R/NR/Abnormal

Residual risk/Impact
Risk/ Impact Rating
Existing Control
OHSAS/EMS

Likelihood

Control by
Concern

Severity
Activity

control
Sr No

Scorings to be decided based on the following guideline:

Likelihood Scoring
Definite 5
High 4
Moderate 3
Low 2
Unlikely 1

Severity Scoring
Environment Safety
Permanent Damage to Catastrophic/ 5
Environment Multiple fatality
Major Damage to Single Fatality 4
environment
Moderate damage to LTI( Loss time 3
environment injury)
Low damage to MTC ( Medical 2
environment treatment Case)
Negligible damage First Aid 1

Strength of existing Control Scoring

Absence of control 5
Not reliable control 3
Available & effective control 1

Compliance to legislation Scoring

Not meeting legislation 5
Complied/ Not covered under any 1
legislation
 Annexure- A1

Initial Incident Notification: Form No:

INITIAL INCIDENT NOTIFICATION REPORT

Classification of Incident (Type of Incident - Tick more than one if appropriate):

Near Miss: First Aid Medical Treatment

Case:
Case:
Lost Time Injury: Fatality: HIPO incident:

Oil Spill: Chemical

Spill: Fire / Explosion:
Name of the company: Date & Time of Incident: Site/Location/Area/Pla
(BL / Contractor): Date: nt:
(dd/mm/yyyy)
Time: (hh:mm)
Event Potential Category (Low / Medium / High):
Level of Analysis (Summary or Detailed):
Brief Description of Incident:

Sex Years of
Name of Injured M/F Age Experien Designation
ce:

Location Status / Immediate Actions Taken:

Name of Reporter: Position:

Name of Supervisor: Position:

Signature of Unit Head:

 Annexure- A2

Summary Analysis Report/ Investigation Report Form No:

SUMMARY INCIDENT ANALYSIS

Reference (Incident Report Date & Time of Plant/Location of
no.): Incident: Incident:
Type of Incident:
Near Miss: First Aid Case: Loss Time Injury

Minor Oil /Chemical Minor Fire / Othe rs including

spill: explosion minor traffic
accidents
No. of Persons involved Name of Contractor: Employee /
Contractor:

Incident Details:

Immediate causes:

Basic causes & Root causes ( where applicable):

Target
Sr. No. Corrective Action Responsibility Completion
Date

Prepared by: Approved by:

Name: Name:
Designation: Designation:
GUIDE WORDS FOR INVESTIGATIONS

Events Immediate Causes Basic Underlying Causes

1. Falls from height (from Unsafe Acts Personal Factors
different levels); 1. Operating equipment 1. Lack of knowledge/experience;
2. Falls from the same level without authority; 2. Lack of relevant skills;
(trips & slips); 2. Lack of planning; 3. Stress;
3. Struck by; 3. Lack of warning/failure to 4. Improper motivation;
4. Exposure to sharp & observe warning; 5. Abuse/improper use of
sudden sound; 4. Inappropriate tools/equip;
5. Long term exposure to speed/mistiming; 6. Memory failure;
sound; 5. Bypassing or removing 7. Change of task
6. Exposure to variations in safety devices; conditions/environment;
pressure (other that sound); 6. Using faulty 8. Pre existing personal condition;
7. Repetitive movement with tools/equipment; 9. Lack of capability (physical,
low muscle loading; 7. Lack of or inappropriate mental etc);
8. Overstress, PPE; 10. Time pressures
overexertion, overload; 8. Failure to secure/improper (actual/perceived);
9. Other muscular stress; loading;
10. Working in cramped 9. Incorrect lifting methods; Job Factors
conditions; 10. Incorrect position for 1. Inadequate
11. Contact or exposure to task; Leadership/Supervision/Standar d
electricity; 11. Not following setting;
12. Contact or exposure to heat procedures; 2. Lack of training;
& cold; 12. Inattention / poor 3. Inadequate engineering;
13. Single contact with judgments /decision 4. Inadequate purchasing;
chemical substance making;
(excludes insects and spider 5. Lack of Maintenance/or wear and
13. Working on operating tear;
bites & stings); equipment;
14. Contact with, or exposure to, 6. Lack of routine inspections or
14. Impaired ability; hazard Identification;
biological factors; 15. Horseplay /Taking
15. Exposure to mental stress
7. Incorrect equipment;
shortcuts;
factors; 8. Inadequate tools/equipment;
16. Unspecified events; 9. Inadequate work standards or
Unsafe Conditions
procedures;
17. Caught in between; 1. Inadequate or defective
10. Confusing/out of date or procedures
18. Excessive or irregular guards/barriers or safety
with missing steps;
hours of work; devices;
11. Lack of employee input to
19. Breach of site Rules or 2. Unprotected height;
procedure development;
Standards; 3. Inadequate or incorrect
20. Environmental event; isolations;
12. Ineffective communication;
21. Spills (hydrocarbon, 4. Damaged Tools/Equip;
chemical, other); 5. Congested workplace;
22. Gas leak; 6. Lack of warning system;
23. Other Environmental 7. Inadequately controlled
Event; Fire and explosion
24. Event leading to asset hazards;
damage /Production loss; 8. Poor housekeeping;
9. Poorly controlled
chemical, electrical or
radiation hazards;
10. Inadequately controlled
 Events Immediate Causes Basic Underlying Causes
25. Fire & explosion; temperature extremes;
26. Event leading to 11. Adverse
reputation weather
damage; conditions;
12. Noisy workplace;
13. Inadequate ventilation;
14. Inadequate
/excessive light;
15. Inadequate or
defective PPE;

Training Modules for HSE Awareness

Module Training Title Target Remarks
No. Group
Safety Leadership All executives Once in every 3
M1 MONTHS
Training
Hazard Identification & All executives at operational Sites & Once in every
M2 risk assessment offices 3 MONTHS
Techniques of root Cause All executives at operational Sites & Once in every 3
M3 analysis offices MONTHS
Emergency Management All executives at operational sites & Once in every
M4 two MONTHS
offices
Work at Height Executives, & supervisors & workmen at Every MONTH
S1 Operational sites & offices
Working at Confined Executives, supervisors & related Every MONTH
S2 spaces workmen at Operational sites & offices
Electrical Safety & energy Executives, supervisors & related Every MONTH
S3 Isolation workmen at Operational sites & offices
Use of Personal Protective Executives, supervisors & workmen at Every MONTH
S4 equipments Operational sites & offices
Safety in Excavation work Executives, supervisors & related Every MONTH
S5 workmen at Operational sites & offices
Safety in Lifting Executives, & supervisors & Crane Every MONTH
S6 Operations drivers & riggers at Operational sites
Safety In Hot work Executives, supervisors & related Every MONTH
S7 workmen at Operational sites & offices
Waste Management Executives, &supervisors & workmen at Every MONTH
E1 Operational sites & offices
Environment Management Executives, &supervisors at Operational Every MONTH
E2 System sites
Questionnaire for HSE Pre-Qualifications of contractors:
CONTRACTOR EMPLOYMENT POLICY
Contactor
Details
Company Name
Contact Person for HSE
Name
Telephone Number
E-Mail Address

Response Evidence Weightage

Questio Yes No Required at if
n
bidding Stage complied
1 Do you have a signed and dated HSE Attach HSE Policy 1
Policy?
2 Do you confirm that you will comply with None 1
BL HSE Policy in as much as it is applicable
to your scope
of work?
3 Do you have a Health and Safety System Provide 3
certified by an accredited body to a Current
recognized Certificate
standard? (Eg : OHSAS 18001)
4 Do you have an Environmental Management Provide 3
System Certified by an accredited body Current
to a recognized standard? (Eg : ISO Certificate
14001 )
5 Have you identified, documented and None 3
maintained your Health and Safety risk
assessment of your activities?
6 Have you identified, documented and None 3
maintained your Environmental Impact
Assessment of your activities?
7 If you use subcontractors, will you assess None 2
them
in terms of HSE?

Response Evidence Weightage

Question Yes No Required at if
bidding Stage complied
8 Have you produced project/contract HSE plans None 2
for recently completed work?
9 Is HSE Covered in your company’s Provide Current Org 2
organization Chart.
chart?
10 Have HSE roles and responsibilities been None 2
defined
in your company?
11 Have your employees received documented None 2
HSE training appropriate to the task they will
undertake?
12 Do you identify and monitor compliance None 2
with HSE Legislation?
13 Do you carry out regular medical None 1
examination for your employees?
14 Is your company free from any charges or None 1
notices served by the regulatory authorities in
relation to HSE in the last 3 years?
15 Do you have any procedure of reporting HSE None 2
Incident and investigation?

Please provide your accident data for

Period
the current year and the last 2 calendar Curre Current
Current Year Average
years Note: this must include the data nt Year -
-1 (Three years
of any Year 2
contractors working for your organization. average)
16 Number of Fatalities
17 Number of Environmental Incidents reported
to
Pollution Control Board
18 Number of accidents with 2 or more days lost
time.( LTI)
19 Man Days Lost
20 Total Hours Worked

I confirm that the above information is correct and that further evidence to support this will be
provided to
BL on request.
Name Position Company Date Signature
 POST CONTRACT HSE EVALUATION
Answer
Question (Yes / Remark
No) s
The contractor demonstrated the application of an effective and
1 robust HSE management system.
The contractor did not cause any additional cost or delays to the
2 project through poor HSE performance.
The contractor prepared suitable and sufficient HSE risk
3
assessments
and method statements in a capable, proactive and timely
manner.
4 The contractor proactively reported on HSE Events and
Deviations.
The contractor's workforce fulfilled their HSE roles and
5 responsibilities.
The contractor's own/subcontracted workforce demonstrated the
6 required level of competency.
The contractor demonstrated knowledge of and proactively
7
ensured
compliance with HSE legislation.
All goods/materials/equipment/substances supplied by the
8 contractor were compliant with the HSE requirements.
The contractor ensured that appropriate and timely medical
9 examinations were performed for his own/subcontracted
workforce.
The contractor proactively demonstrated housekeeping and
10 cleanliness.
The contractor demonstrated compliance with the IWLPL
11 Contractors General Terms and Conditions.
12 The contractor demonstrated control of high risk activities
13 Number of accidents with 1 or more days lost time
14 Fatalities during the Contract
15 Man Day Lost
16 Man Hours Worked

Based on the overall HSE performance of the Contractor, the Contractor:

1. Can be re deployed for future assignments.
2. Needs extensive training & Counseling before reappointing
3. Cannot be considered for future assignments.

Sign of the Evaluator/Contract manager Sign of the Unit/

Project Head
 HSE AUDIT PROTOCOL –
Annexure A
Score
s
1 2 3 4

Excellent & Best

Maintained at
awareness/ no

below BL std
Maintained

Final Score
Sr

per BL std
Them Points to be

Remarks
initiative

Practice
N

Lack of
e audited
o

Leadership and
1
management Commitment
Leadership and management
2
Commitment
Leadership and management
3 Commitment
Leadership and management
4 Commitment
Leadership and management
5 Commitment
6 Risks and Impacts Analysis
7 Risks and Impacts Analysis
8 Risks and Impacts Analysis
9 Regulation Monitoring
10 Regulation Monitoring
HSE MANAGEMENT
An HSE co-ordinator has been appointed at each site, or the responsibility has been
clearly assigned to a certain person and documented.
HSE roles and responsibilities of the Operational managers have been cascaded down
through the organization and documented.
The site’s management team has been given documented HSE training within the past 3
years.
A management review on HSE KPIs is held and documented at least once a year
Site, Unit or Project Management team members to do documented Safety Observation
Visits
The site has identified all of its routine and non routine activities requiring risk
assessment
For each activity, the site has identified environmental aspects/impacts generated
during normal, abnormal and emergency conditions
Identified significant risks should be controlled through appropriate procedures and
work-
instructions.
All applicable legal requirements are identified & documented
A regular documented compliance analysis of all applicable regulations is done.
 HSE Objectives to be framed for each year & targets have been defined for each of
11 Objectives and Targets these objectives

All investments associated with accident prevention must be identified and cost of
12 Cost Control treatment &
compensation to be documented.
 HSE AUDIT PROTOCOL –
Annexure A
Score
s
1 2 3 4

Excellent & Best

Maintained at
awareness/ no

below BL std
Maintained

Final Score
Sr

per BL std
Them Points to be

Remarks
initiative

Practice
N

Lack of
e audited
o

HSE MANAGEMENT
All the site personnel including contractors are made aware of the site’s HSE policy,
13 Training relevant health and safety hazards and risk Assessments, environmental aspects and
associated impacts and applicable HSE objectives and targets set by the management,
A process has been established that ensures that all new employees and sub-contractors
14 Training are
identified and trained upon arrival at the site. All trainings to be documented.
All HSE topics (policy, objectives, results, assessments, reviews, reports, etc.) shall be a
15 Communication subject
of regular information. (such as team briefings or “tool box talks” for example).
16 Communication HSE posting is visible and understandable,
HSE communication involves as a minimum:
communication of HSE rules to visitors to the site,
appropriate involvement of workers in hazard identification, appraising on
17 Communication MSDS of all chemicals used in premises, risk Assessments and determination of
controls, appropriate involvement of workers in incident investigation,
involvement of workers in the development and review of objectives,
HSE roles and responsibilities are clearly defined and communicated accordingly
Accident and Incident Reporting
18 and The analysis of all the incidents is conducted annually.
Analysis
Accident and Incident Reporting Each accident with & without Lost time injury are recorded , investigated & reported as
19 and per
Analysis reporting protocol.
 Accident and Incident Reporting A process is in place to ensure that near misses are recorded & high potential near misses
20 and are
Analysis investigated.
Equipment and Installation
21 Compliance The site has identified equipment types and installations being subject to regulatory
controls;
22 Emergency Preparedness Procedure for alarm and evacuation are trained and known by employees.
 HSE AUDIT PROTOCOL –
Annexure A
Score
s
1 2 3 4

Excellent & Best

Maintained at
awareness/ no

below BL std
Maintained

Final Score
Sr

per BL std
Them Points to be

Remarks
initiative

Practice
N

Lack of
e audited
o

23 Emergency Preparedness
24 Emergency Preparedness
25 Emergency Preparedness
26 Emergency Preparedness
27 Emergency Preparedness
28 Housekeeping
29 Housekeeping
30 Planned HSE Inspection
31 Planned HSE Inspection
32 Document and data control
33 Document and data control
34 Document and data control
35 Document and data control
36 Document and data control
HSE MANAGEMENT
Emergency equipment is tested and controlled periodically (at least once a year).Mock
Drills
are conducted at least 3 times a year.
Site Emergency team members (first aid & fire fighters) & important contact numbers
are
displayed at strategic locations.
Tie up with external hospitals, for immediate treatment in case of serious accidents.
Adequate safety shower & eye wash stations are in place
Adequate First aid box are available & contents are inspected frequently
The site has established a daily cleaning program and the work area is tided after each
shift;
All the walkways, driveways, workstation, lay-down areas, storage area, loading and
unloading
area are properly marked;
Site carry our daily safety inspection by a checklist & proactively address the HSE
deviations.
Inspection carried out by executives of various departments including Unit heads &
documented.
Register of periodical regulatory monitoring and controls are maintained.( Pressure
Vessels ,
Cranes , Slings etc)
Safety Organisation & safety committee reports of each month to be documented.
First aid & Near Miss reports are maintained.
Analysis of all Emissions.( Air , water etc)
Hazardous waste disposal agreements with authorised vendors
37 Document and data control
38 Document and data control
39 Document and data control
40 Document and data control
• fire License
• work accident reports,( Lost time accidents)
• employer insurance certificates,
• raw data (energy consumption, water, etc..), Management programs taken in HSE for
continual improvements.
 BL's HSE AUDIT PROTOCOL –
Annexure A
Score
s
1 2 3 4

Excellent & Best

Maintained at
awareness/ no

below BL std
Maintained

Final Score
Sr

per BL std
Them Points to be

Remarks
initiative

Practice
N

Lack of
e audited
o

41 Document and data control
42 Document and data control
Contractors and Building site
43 management
Contractors and Building site
44 management
Contractors and Building site
45 management
FINAL SCORE ON HSE MANAGEMENT
HSE MANAGEMENT
• operating permits, ( Consent to operate, Hazardous waste authorisation, Factory
License ,
approved drawing of the factory plan, License of explosives & petroleum products etc)
Submission of form -5 & Form -4 within due dates to PCB as per Environment
Protection rules
1986.
Contractor HSE performance considered in selection of contractor.
Scheduled regular inspections are done of contractors working on sit & documented
Contract clearly specifies our HSE requirements .Reward & Penalty clause incorporated
in
contract Documents for all contracts.
 HSE AUDIT PROTOCOL – Annexure A
Score
s
1 2 3 4

Maintained at per
Maintained below

Excellent & Best

awareness/ no
Sr

Final Score
Them Points to be

Remarks
N

initiative

Practice
e audited

Lack of

BL std
BL std
o

HEALTH &
SAFETY
The site has identified workshops and processes required to carry out regulatory exposure
1 Industrial Hygiene
monitoring
and/or which are considered to have potential for high risk exposures according to risk
assessment.
· the immediate control measures of the personnel have been implemented in case of exposures
2 Industrial Hygiene greater than these standards;
· Medical check-ups as legally required for all relevant employees have been:
3 Medical Surveillance 1. planned, and/or
2. Completed.
4 Medical Surveillance Pre employment medical records of the contract staff are also in place.
Training on confined space hazards have been conducted to supervisors & people exposed to
5 Confined Spaces
confined spaces.
All confined spaces in the site are identified & confined space PTW (Permit to work) are issued
6 Confined Spaces
for all
work in confined spaces.
Oxygen level & LEL (lower explosive limits) are continuously monitored & maintained when
7 Confined Spaces
someone
enters inside confined space. Oxygen level should never be less than 19.5 %.
A suitable resource of trained and competent individuals have been appointed (in some cases
8 Electrical Safety
sub-
contracted) to carry out electrical activities.
 · All electrical staff are appropriately trained, have a formal statement of their competencies
and knowledge of the extent of their personal authority to carry out the required electrical
9 Electrical Safety
tasks, at their competency level. Those carrying out operations, maintenance, testing and
commissioning works on
the systems, equipment, must be competent and have knowledge of general electrical hazards.
All critical electrical equipments like Relays, Circuit breakers, tripping devices are tested &
10 Electrical Safety
certified by
an competent authority at least once a year.
11 Electrical Safety Entire earthing system to be checked & earth pits are tested once a year & documented.
Trained and formally authorized person approves the isolation prior to work starting through
12 Lockout Tagout
Permit to
Work system
 HSE AUDIT PROTOCOL – Annexure A
Score
s
1 2 3 4

Maintained at per
Maintained below

Excellent & Best

awareness/ no
T
Sr

Final Score
h Points to be audited

Remarks
No

initiative
e

Practice
Lack of

BL std
BL std
m
e

HEALTH &
SAFETY
13 Portable Equipment All site’s portable equipments have been identified, recorded in a register.
All portable tools to have fiber body & double insulation . No temporary joints are allowed in the
14 Portable Equipment
connected cable.
15 Control of Site Vehicles The risks associated to vehicles on site are included in the risks analysis;
All vehicles operating on or entering the site are registered or logged into the site & visually
16 Control of Site Vehicles
examined by security.
17 Control of Site Vehicles pedestrian routes are segregated from vehicle routes;
18 Control of Site Vehicles loading and equipment manoeuvre areas are identified;
19 Control of Site Vehicles emergency routes are maintained for emergency vehicles and evacuation;
Sufficient sanitary facilities such as toilets, showers & washing facilities, safe drinking water etc. are
20 General Well Being available on site.
21 Permit to Work System Permits are issued for all non routine activities.
22 Permit to Work System Permit to work procedure is complied.
23 Permit to Work System All permit issuers are trained on the PTW system & hazard identification.
24 Fall prevention Permit to work system is followed for all work above 6 feet high.
25 Fall prevention People working at height are trained on the associated hazards of working at height.
26 Fall prevention Helmets & Full body safety harnesses with double lanyard are used at all point of time.
27 Fall prevention Ms tubular scaffoldings are used for accessing heights.
28 Fall prevention Wherever possible safety net needs to be installed while people are exposed to heights.
29 Fall prevention All Ladders to have hand rails are only used for accessing heights & temporary work.
30 Fall prevention All work at heights are supervised continuously
31 Excavation Any excavation below 1.5 meter deep should undergo permit to work
 HSE AUDIT PROTOCOL – Annexure A
Score
s
1 2 3 4

Maintained at per
Maintained below

Excellent & Best

awareness/ no
Sr

Final Score
Them Points to be

Remarks
N

initiative

Practice
e audited

Lack of

BL std
BL std
o

HEALTH &
SAFETY
32 Excavation People involved in excavation & trained in the associated hazards & documented.
33 Lifting Operations All lifting accessories & equipments are tested as per the legal requirements.
34 Lifting Operations All crane operators & riggers have undergone training on safe lifting operations.
35 Lifting Operations Working below suspended load is strictly prohibited
36 Lifting Operations Reverse alarm in all the lifting equipments are operational.
37 Machine guarding All dangerous machinery parts & rotating parts are guarded
If rotating parts are protected with wire–mesh guards the wire mesh openings are not larger
38 Machine guarding
than ½ inch
39 Machine guarding System in place to regularly check the guards and interlocks.
40 Personal Protective equipments PPE matrix of the site is in place
41 Personal Protective equipments People are provided with the PPE required by them
42 Personal Protective equipments PPE compliance tracking system is in place.
43 Gas Cylinders & air receivers All cylinders are kept in standing condition & chained
44 Gas Cylinders & air receivers Empty & filled cylinders are segregated.
45 Gas Cylinders & air receivers Flash back arrestors are installed in cylinders
46 Gas Cylinders & air receivers Air receivers are tested & labeled on the body as per statutoru requirements
47 Gas Cylinders & air receivers valid certificates of the safety valves are kept at site
FINAL SCORE ON HEALTH & SAFETY
 HSE AUDIT PROTOCOL –
Annexure A
Score
s
1 2 3 4

Lack of awareness/

Maintained at per
Maintained below

Excellent & Best

no initiative

Final Score
S Them Points to be
r

Practice
e audited
N
o

BL

BL
std

1 Waste
2 Waste
3 Waste
4 Soil and Groundwater
5 Water Supply
6 Water Supply
7 Energy Consumption
8 Energy Consumption
9 Energy Consumption
10 Greenhouse Effect Gas
11 Greenhouse Effect Gas
Underground Storage Tank &
12 Piping
std
ENVIRONEMENT
All the types and the nature of wastes generated at the site have been identified &
documented in
Form- 3.
Waste transfer& disposal documentations are maintained as per Form -13.
· regulatory compliance for the disposal of the waste can be proven;
· the storage areas of Chemicals & Petroleum products are subject to planned inspections in
order
to ensure their good management sound secondary containment.
· The site has knowledge of the source or sources of the water that it uses (local city supply
system,
pumping from the water table etc.);
· the site has quantitative data of its water consumption for each of its means of supply;
· the site has quantitative data on various types of energy consumption and for each of its
means of supply;
· an annual report on its consumption has been drawn up.
· the site has defined a program for the reduction of energy consumption (objectives and
targets);
· the site identifies all the activities that generate greenhouse gases;
· the site identifies the sources of the emissions of these gases;
The site has located (on a map if possible) all of its underground storage tanks, reservoirs and
piping
 present on the site;

Underground Storage Tank & · for each of the tanks, reservoirs and piping subject to regulatory testing, the test results
13
Piping file is up- to-date.
FINAL SCORE ON ENVIRONMENT
NOTIFICATION OF INCIDENT
PLEASE TYPE OR PRINT CLEARLY SUBMIT TO AREA SAFETY MANAGER
WITHIN 24 HOURS OF INCIDENT
Subcontractor

Information
Only First Aid
Recordable Lost Time
Near Miss
Property Damage

Date: Time: a.m. p.m.

Project No.:
Project Name:
Company:
Name:
Job Title/Trade:
Address:
Date of Birth:
Date of Hire:
Home Telephone:
Employee #:
Personal Email:
Subcontractor Code:_________________________
Is substance screening required? Yes No
If yes, has one been performed? Yes No
Brief Description of incident:
Immediate Supervisor’s Name:____________________________________________________________________________
Employee statement of incident (filled out by employee):
Employee Signature Print Name
Witness statement of incident (filled out by witness):
Witness Signature Print Name