Example Resourceguide

RESOURCE GUIDE
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Resource Guide
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labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco
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voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat
non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.
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Content
INTRODUCTION ..................................................................................................................................... 4
WHAT IS AN INTERVIEW COMMITTEE? ....................................................................................................... 4
BENEFITS OF AN INTERVIEW COMMITTEE:.................................................................................................. 4
ESTABLISHING AN INTERVIEW COMMITTEE...................................................................................... 5
WHO MAKES UP AN INTERVIEW COMMITTEE?............................................................................................. 5
SELECTING INTERVIEW CANDIDATES................................................................................................ 6
CONTACTING CANDIDATES ..................................................................................................................... 6
INTERVIEW DAY LOGISTICS ................................................................................................................ 7
INTERVIEW LOCATION ............................................................................................................................ 7
INTERVIEW DAY SCHEDULE .................................................................................................................... 7
PRE-MEETING ....................................................................................................................................... 7
CANDIDATE INTERVIEWS......................................................................................................................... 8
Unacceptable Questions ................................................................................................................. 8
Takes Notes During the Interview .................................................................................................... 9
DEBRIEF/CANDIDATE SELECTION ............................................................................................................ 9
Review Notes and Scoring Sheets................................................................................................... 9
NOTIFYING HR OF SELECTION ................................................................................................................ 9
INTERVIEW DAY QUICK REFERENCE SHEET ............................................................................................ 10
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Introduction
What is an interview committee?

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Benefits of an interview committee:

By forming an interview committee, you can:
▪ Benefit.
▪ Benefit.
▪ Benefit.
▪ Benefit.
▪ Benefit.
▪ Benefit.
▪ Benefit.
▪ Benefit.
▪ Benefit.
▪ Benefit.
4
Establishing an Interview Committee
Who makes up an interview committee?

An interview committee includes:
▪ Position;
▪ Position; and
▪ Position.
Having the right mix of committee members ensures different perspectives during the
interview and allows any individuals who will be working with the candidate the chance to
interview them.
Department Department Department
▪ Position ▪ Position ▪ Position

How many committee members is too many?
Four panel members is ideal. For six or more members, break participants into two separate
groups and have the candidates interview with both groups.
Video Conferencing
Video conferencing is a great way to save travel time and money while allowing all members
to participate in the interviewing process. When video conferencing:
DO:
▪ Schedule 30 minutes the day before the interview to do a test run and ensure all
technology works properly.
▪ Have all remote members log on at least 15 minutes prior to the start of the interview.
DO NOT:
▪ Wait until the time of the interview to attempt to get technology to work properly.
▪ Mute or forget about the remote member.
5
Selecting Interview Candidates
When selecting candidates:
▪ List rule here.

▪ List rule here.
▪ List rule here.
▪ List rule here.
▪ List rule here.
▪ List rule here.
▪ List rule here.
▪ List rule here.
▪ List rule here.
▪ List rule here.
Allow enough time to source candidates and build a solid candidate pool. The following
timeline is recommended for each position:
Role Schedule interview date no earlier than:
Position A 4 weeks from the posting date
Position B 4 weeks from the posting date
Position C 6 weeks from the posting date
Contacting Candidates
6
Interview Day Logistics
Interview Location
Interview Day Schedule

Here’s an example of a sample interview day schedule:
Time Activity
8:30 – 9:00 a.m. Pre-meeting
9:00 – 9:45 a.m. Candidate #1
10:00 – 10:45 a.m. Candidate #2
11:00 – 11:45 a.m. Candidate #3
11:45 – 1:00 p.m. Lunch
1:00 – 1:45 p.m. Candidate #4
2:00 – 2:45 p.m. Candidate #5
3:00 – 4:00 p.m. Debrief
Pre-meeting
Schedule some time before the first candidate arrives for the interview committee to:
▪ Task – Lorem ipsum dolor sit amet, consectetur adipiscing elit

7
Candidate Interviews
Unacceptable Questions
Asking appropriate questions during a formal interview is imperative to making sure we are
staying in compliance to say HR regulations. Please be mindful of what you are asking during
an interview. Below are some do’s and don’ts to interview questions.
▪ Do not ask any questions that are or could potentially be construed as related
to/about a candidate’s age, gender, race/ethnic history, sexual orientation, religion,
political beliefs, affiliated organizations, criminal history, handicap, physical
appearance, family, marital status, children, pregnancy, finances, or current salary.
▪ Do not ask a candidate about anything with their physical appearance, mental ability,
or other features
- You can say, “This job requires you to regularly lift 25 pounds or more. Would you be
able to meet that requirement?” or “This job requires you to stay seated for most of a
full day, would you be able to meet that requirement?”
▪ Do not ask a candidate if they have a car or transportation.

- You can ask, “This position will require you to travel to multiple client site each day,
are you able to accommodate that?”, or “This position will require you to be in the
office 5 days a week starting at 8 a.m. Does that present any issues for you?”
Work Hours
You can state what the position’s required work hours are, and whether the position will
require travel, working outside of core hours, or overtime hours and ask, “Are you able to
meet these requirements of the position?”
Do not delve into reasons why they can or can’t. Should they say something like, “I need to
leave by 4 p.m. each day.”, do not ask why, just determine whether the position can
accommodate that schedule and share that information.
Salary
Many states now prohibit any questions regarding a candidate’s current salary. To be safe, do
not ask a candidate what they currently make. You can ask them what they expect to make in
their next job, and if needed share with them the range of the position you are discussing and
ask them if that range is acceptable to them.
8
Internet Searches/Inquiries
Also, refrain from searching for candidates on social networking sites, especially non-work-
related sites like Facebook or Instagram. If recruiting from these sites, be very careful to not
make a hiring decision based upon information on these sites.
Takes Notes During the Interview

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Debrief/Candidate Selection
Review Notes and Scoring Sheets

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What if there is no clear choice?
Notifying HR of Selection
Who sends the notification to HR?
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Interview Day Quick Reference Sheet
Responsible
Timeframe Complete Action Item
Party
 Task Goes Here

Once Job
is Posted  Task Goes Here
 Task Goes Here
 Task Goes Here

3 – 5 Days
Before  Task Goes Here
Interview
 Task Goes Here
 Task Goes Here

1 Day
Before  Task Goes Here
Interview
 Task Goes Here
Pre-meeting
 Task Goes Here
 Task Goes Here
 Task Goes Here

Day of
Interview
Debrief Meeting
 Task Goes Here
 Task Goes Here
 Task Goes Here
10

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RESOURCE GUIDE

What is an interview committee?

Benefits of an interview committee:

Who makes up an interview committee?

Department Department Department

▪ Position ▪ Position ▪ Position

How many committee members is too many?

▪ List rule here.

Role Schedule interview date no earlier than:

Position A 4 weeks from the posting date

Position B 4 weeks from the posting date

Position C 6 weeks from the posting date

Interview Day Schedule

8:30 – 9:00 a.m. Pre-meeting

9:00 – 9:45 a.m. Candidate #1

10:00 – 10:45 a.m. Candidate #2

11:00 – 11:45 a.m. Candidate #3

11:45 – 1:00 p.m. Lunch

1:00 – 1:45 p.m. Candidate #4

2:00 – 2:45 p.m. Candidate #5

3:00 – 4:00 p.m. Debrief

▪ Task – Lorem ipsum dolor sit amet, consectetur adipiscing elit

▪ Do not ask a candidate if they have a car or transportation.

Takes Notes During the Interview

Review Notes and Scoring Sheets

What if there is no clear choice?

Who sends the notification to HR?

 Task Goes Here

 Task Goes Here

 Task Goes Here

 Task Goes Here

 Task Goes Here

 Task Goes Here

 Task Goes Here

 Task Goes Here

 Task Goes Here

 Task Goes Here

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