EMERGENCY RESPONSE PLAN

HSE-ERP-01

Date: 15th Aug 2012 Revision No.: 0

Approved By:

Operations Manager

Authorized By:

Managing Director
 Index

1.0 OBJECTIVES, PURPOSES AND IMPLEMENTATION ................................................................... 3

2.0 ORGANIZATION AND RESPONSIBILITIES ................................................................................... 3

2.1 COMPLEX COORDINATOR (OPERATIONS MANAGER) ............................................................................ 3
2.2 ASSISTANT COMPLEX COORDINATOR (OPERATIONS MANAGER / BTI SUPERVISOR) ............................ 3
2.3 MEDIA REPRESENTATIVE (ENGINEERING MANAGER) ........................................................................... 4
2.4 DATA LOGGER (MATERIALS COORDINATOR) ........................................................................................ 4
2.5 MANAGING DIRECTOR ........................................................................................................................... 4
3.0 NOTIFICATION PROCESS .................................................................................................................. 4

4.0 EMERGENCY FIRE RESPONSE PLAN ............................................................................................. 6

5.0 EMERGENCY CHEMICAL SPILLAGE RESPONSE PLAN ........................................................... 8

6.0 EMERGENCY MEDICAL RESPONSE PLAN ................................................................................. 10

7.0 EMERGENCY PHONE NUMBERS – GOVERNMENT AGENCIES............................................. 10

Revision Description Date Approved Authorized

1 First Issue 15/08/12

Distribution List

MANUAL
DEPARTMENT / LOCATION NAME
NUMBER

BTI LIBRARY ADMINISTRATION CLERK MASTER COPY

OPERATIONS DEP OPERATIONS MANAGER 01

ENGINEERING DEP ENGINEERING MANAGER 02

BTI WORKSHOP BTI WORKSHOP SUPERVISOR 03

HSE DEP HSE OFFICER 04

1.0 Objectives, Purposes and Implementation

1.1 Objectives of the plan

The objectives are to contain and control the emergency, safeguard personnel and minimize the damage
to the environment and asset of the company.

1.2 Purpose of the plan

The plan identifies the roles, responsibilities and duties of company personnel when an emergency arises.
The plan will provide guidelines to responding to various emergency scenarios that may occur during the
course of the company operations.
Employees are assigned specific functions in the “BTI Emergency Team” and their duties are clearly
defined so that they may react quickly and efficiently to any emergency.
Lines of communication are established to aid the company effort during an emergency.

1.2 Implementation

In the event of a major emergency, this plan should be implemented and the company shall immediately
involve the Managers, Supervisors and Technical experts from within BTI external specialists.
The “BTI Emergency Team” shall be fully activated in an emergency.

2.0 Organization and Responsibilities

EMERGENCY RESPONSE TEAM

2.1 Complex Coordinator (Operations Manager)

Responsible for the following:

 formulating the company’s policy relating to the emergency and directing the BTI Emergency Response
Team;
 reporting/confirming that an emergency exists;
 activating and coordinating the BTI Emergency Response Team;
 management of the emergency situation;
 determining any assistance required;
 notifying and keeping the Senior Management and the client’s informed of the situation;
 determining when the BTI Emergency Response Team can be deactivated;
 nominate an Emergency Command Centre.

2.2 Assistant Complex Coordinator (Operations Manager / BTI Supervisor)

Responsible for the following:

 providing technical and material support in an emergency;
 support and assist the Complex Coordinator in activating the BTI Emergency Response Team;
 update the Complex Coordinator on developments of the situation;
2.3 Media Representative (Engineering Manager)

Responsible for the following:

 providing accurate/approved media release/taking actual photographs of situation for company records;
 prepare “Holding Statement” for media;
 act as “Spokesperson” to media after consultation with Complex Coordinator;
 update Complex Coordinator of any news release or information obtained from the media;
 handling next of kin enquiries;
 Co-ordinates with Data Logger for further advise/update information of the emergency;
 assist the Complex Coordinator with any Government/Client liaison;
 Accommodating any personnel affairs of the casualty or injured person.

2.4 Data Logger (Materials Coordinator)

Responsible for the following:

 maintaining and compiling an ongoing record of the emergency and the response effort, this include
using information displays such as white boards, charts, drawings, etc.;
 Responsible for taking Visitors Record Book and Emergency Response Folder to assembly point.

2.5 Managing Director

Responsible for the following:

 any documentation required by the State Authorities;

 assist the Complex Coordinator with any Government/Client liaison;
 assisting Media Representative in handling next kin enquiries;
 Accommodating any personnel affairs of the casualty or injured person.

3.0 Notification Process

Complex Coordinator will notify:

 BTI Emergency Response Team;

 the Managing Director;
 others directly involved in the situation.
Fire Response Plan – Flow Chart

FIRE DETECTED

RAISE THE ALARM

VOICE / BELL

DATA LOGGER TO TAKE

VISITORS BOOK AND
EMERGENCY RESPONSE EVACUATE TO
FOLDER TO ASSEMBLY ASSEMBLY AREA
AREA

COMPLEX
CO-ORDINATOR
TAKES THE ROLE

IMMEDIATE MOVE TO SAFE

RESPONSE AREA AND
No
POSSIBLE CONTACT
EMERGENCY
SERVICES

Yes
1. MAIN OFFICE /
WORKSHOP
BTI WORKSHOP
SUPERVISOR
ATTEMPT
2. CHEMICAL STORE
PSS WORKSHOP CONTROL
SUPERVISOR
4.0 Emergency Fire Response Plan

Action to be taken in the event of a fire

1. Notification to evacuate will be by fire alarm bell (intermittent ringing), by intercom system and
by word of mouth.
2. The Complex Coordinator will be the overall in-charge of the entire operation. Personnel
will follow instructions of the Complex Coordinator or Assistant Complex Coordinator.
3. Initial evacuation will be to the assembly point area. The assembly point area is indicated by a
sign posted adjacent to the BTI Work area car park.
4. Emergency evacuation shall be accomplished as quickly as possible in an efficient and orderly
manner.
5. A roll call will then be conducted at the assembly area by Data Logger.
6. The Complex Coordinator shall evaluate immediate response options:
6a. If immediate control is NOT possible:
Notify Emergency services such as Fire and Police departments.
6b. If immediate control is possible:
Attempt emergency control and recovery of missing personnel.
7. The Assistant Complex Coordinator will check all rooms to ensure that all personnel are out
of the main office building, workshop/warehouse offices, toilets and then proceed to the
assembly area.
Emergency Chemical Spillage Response Plan – Flowchart

SPILL DETECTED

RAISE THE ALARM

VOICE / BELL

DATA LOGGER TO TAKE

EMERGENCY RESPONSE
FOLDER TO ASSEMBLY EVACUATE TO
AREA. ASSEMBLY AREA

COMPLEX
CO-ORDINATOR
TAKES THE ROLE

IMMEDIATE
RESPONSE MOVE TO SAFE AREA
No AND CONTACT
POSSIBLE?
EMERGENCY
SERVICES

Yes

1.CHEMICAL STORE
WORKSHOP
SUPERVISOR ATTEMPT CONTROL

PROVIDE FIRST AID,

TRANSPORT TO
ARE THERE HOSPITAL AS
Yes APPROPRIATE
INJURIES?
5.0 Emergency Chemical Spillage Response Plan

Action to be taken in the event of a chemical spillage.

1. Notification to evacuate will be by fire alarm bell and by word of mouth.

2. The Complex Coordinator will be the overall in-charge of the entire operation. Personnel
will follow instructions of the Complex Coordinator or Assistant Complex Coordinator.
3. Initial evacuation will be to the assembly point area. The assembly point area is indicated by a
sign posted adjacent to the BTI Work Area car park.
4. Emergency evacuation shall be accomplished as quickly as possible in an efficient and orderly
manner.
5. A roll call will then be conducted at the assembly area by Data Logger.
6. The Complex Coordinator shall evaluate immediate response options:
6a. If immediate control is NOT possible:
Notify Emergency services such as Fire and Police departments.
6b. If immediate control is possible:
Attempt emergency control and recovery of missing personnel.
7. The Assistant Complex Coordinator will check all rooms to ensure that all personnel are out
of the main office building, workshop/store offices, toilets and then proceed to the assembly
area.
Emergency Medical Response Plan – Flowchart

INJURY OR
ILLNESS

NOTIFY FIRST
AIDER

APPLY FIRST AID

TAKE TO CLINIC NO CRITICAL?

OR HOSPITAL

YES

FOLLOW-UP CALL NEAREST Inform

CHECK-UP IF HOSPITAL Complex
REQUIRED Coordinator
6.0 Emergency Medical Response Plan

Action to be taken in the occurrence of personnel injury or illness at the facility:

1. The injured shall immediately report the incident to his immediate Supervisor or to the
location First Aider.
2. The First Aider shall assess the injury or illness and execute appropriate first aid
actions.
3. Continuously re-assure the injured/sick person by talking to him and keeping him
warm.
4. For critical injury/illnesses, immediately call for medical assistance an/or ambulance.
5. For non-critical injury/illnesses, send the personnel together to nearest Hospital for
check-up.
6. As soon as the injured/sick person is secured, initiate investigation and prepare the
incident/accident report.

7.0 Emergency Phone Numbers – Government Agencies

When making calls please state:

- FIRE or ACCIDENT or POLICE
- Place of incident
- Your name and telephone number

1. Ambulance 118, 322-121

2. Police 463360
3. Fire 322-233
4. Otorita Batam Hospital 322122

BTI Key Personnel

Emergency Response Role Name Home Tel. Mobile

Complex Coordinator

Assistant Complex Coordinator

1) Ops Manager
2) Workshop Supervisor

Media Representative

Data Logger

First Aider #1

First Aider #2

Security Guard