Medical Distributed System

The main purpose of medical agency is to ensure a continuous supply of good quality pharmaceutical,
X-rays, laboratory surgical and other related medical supply product for public use to medical retail
stores. Cost effective procurement through adequate and efficient distribution to different areas.
Medicine in the medical store is used as preventive measures for our lives.
The medical agency has collection of various types of medicine which is produced by
the companies. A medical agency also proves to be prominent for retailers as all kinds of medicine are
available at a place and a right time.
Our System reduces the maintenance burden, and enhances performance of a medical
agency in all aspects with the higher accuracy. It deals with automating the tasks of maintaining and
transacting the medicines. It includes the activities such as maintenance of purchase, stock, and sales
details, maintain distributor information, medicine information, billing and generating reports.

EXISTING SYSTEM AND NEED OF SYSTEM

The working of a medical agency is obtained by visiting the actual medical agency, talking
to the person working there. It is provided here for completeness of a case study.
In medical agency, the retailers come gives the purchase order to the owner/person
working there. Owner searches for the given medicine, gives the required medicine to the retailers and
generates the bill as per the requirement. Then the bill is given to retailers, retailers pay the bill and
receipt of the bill is given to him.
At the end of the day, owner goes through the bill, medicine and the stock, verifies all
the selling details and also checks the expire date of the medicine available. If necessary, gives the
purchase order to company for the required medicines, in return company gives the medicine to the
owner for the payment. Then owner pays the bill to company. Then the owner updated all the purchase
details and selling details, all this done manually by maintaining register.

PROBLEM WITH PRESENT SYSTEM

1) Present working of the medical stores is manual.

2) Date of purchase and selling of medicine is maintained in many registers so data accuracy is
minimum.
3) Process of manual filling of purchase, selling and billing details is time consuming.
4) Lost of any page in the register makes availability of information slow and also loss of any
document is possibly.
5) Record searching is time consuming and slow.
6) Billing details and purchase order details is time consuming and also the calculation is done
manually.
By computerization of the existing system, above drawbacks can be eliminated and
best result can be achieved.

SCOPE OF SYSTEM.

1) Large volume of data can be handled by the system.

2) Various reports will be provided by the system.
3) Security and integrity of database can be maintained.
4) Information unavailability due to loss of records is eliminated.
5) Payment, calculation of customer’s bill and supplier’s bill is easy and fast.
6) Efficient working of medical stores can be maintained.
7) Keeping records in details of each purchase, selling and billing is possibly.
8) Proper management of all the medicine can be maintained.

Hardware Requirements
1. Intel Pentium IV (or higher)
2. 1 GB MB RAM
3. 40 GB Hard Disk
4. Printer
5. DVD – ROM

Software Requirements
1. O.S. – Windows XP.
2. Microsoft Access.
3. Visual Basic .Net
MAJOR MODULES

1) Distributor Management
2) Purchase Management
3) Sales Management
4) Stock Information Management
5) Medicine Transaction Management
6) Reporting Tools
7) Search Facility