Chapter 5: HRIS Systems for Payroll Module

In this chapter we have discussed about the the Employee Profiling System and Time
Management System and also the key features of Payroll Management System.

Payroll assumes a critical attribute in an organization for a multitude of reasons. It is

characterized as a system for administrating workers' compensations in the firms. In an
organization, payroll is the total of all budgetary records of pay rates for a worker,
compensation, rewards and findings. Payroll is core to the organization as employees are
receptive to payroll blunders and irregularities: to continuously manage good spirits in
employees requires payroll to be paid in a precisely and timely manner. The essential
objective of the payroll branch is to guarantee that all workers are paid precisely and
opportune with the right with-holdings and derivations, and to guarantee the withholdings
and deductions are transmitted in a time-bound way. The computerization of payroll
estimations for wages, rewards, and different manifestations of recompense, in light of client
characterized views is empowered by the Payroll administration application. This Software is
intended to provide solutions to the whole range of organizational payroll prerequisites
guaranteeing exact, speedier and effective payroll transforming.

The module for Payroll Management empowers the precise and quicker preparing of payroll
data. Pick up better control over critical investment funds in both cash and time and payroll
related information. Effectively support and apply payment arrangements for diverse worker
segments dependent upon rank level and designation. The critical components of payroll
management module are

 Employee Profiling System

 Time Management System
 Payroll Management System
 Employee Transfer, Promotions & Increments
 Income Tax Management (TDS)
 Report Generation System

The Employee Profile framework empowers people in the organization to view their
Appointment and Biographic data, and permits them the capacity to change their residential
details and some biographic information on the web. An HRIS application for Time
Management ought to be intended to back the time-identified requirements of an extensive
variety of business capacities incorporating enterprise management across sectors,
requirements related to payroll, accounting from budgetary and expense perspective,
administration of projects, incentives provided to employees.

Payroll software ought to be intended with the end goal of keeping up items of different
remittances and deductions that should be given to the workers of the enterprise. It might as
well offer exceptionally high adaptability in characterizing different remittances, derivations,
and leave tenets and so on for the workers and all calculation parameters for P.F., Tax etc. are
perceptible and variably at user's end. Additionally, it may as well create the compensation
sheet that supports the accounts division from various perspectives.

The modules for Payroll Management Software also should define the sub-modules related to
the requirements of the employees in the enterprise such as Transfer, Promotions and
Increments. Some of the key sub-modules that need to be included are, Annual Increment,
Performance Increment, Ad hoc Increment, Promotion, Re-designation.

The modules for Payroll Management Software also should define the sub-modules related to
the Income Tax Management requirements of the employees in the enterprise. The reporting
formats should also cater to income tax and other legal reporting requirements like generation
of Monthly/ Yearly Statements, Tax Challan, Salary Certificates, and more.

The Payroll Software can generate different reports as per the user requirements. The three
groups that cover these reports are Employee Reports, Pay related Reports and General
Reports. The following is the list of some of the reports generated by most of the HRIS
applications:

 H.R. Reports, Employee list, Employee detail

 Salary Reports, Pay Slip, Monthly Summary Report, Salary Summary