CONTRACT REVIEW REPORT - INFRASTRUCTURE

(Legal and Auditorial)

Ref. No. _______________________

CRR No. ______________________

Name of Project : Project ID No. :_________________

Location of the Project: ABC:
Name of Contractor: __________________________________________ CAF : _________________________
Effectivity of Contract: ______________________________________________
Fund Source: ___________________
Date of NTP: _____________________________________________ Contract Amount : Php____________

Documents Required under COA Circular No. 2009-0001 dated February

12, 2009 and RA 9184 and its IRR as amended on Sept. 2, 2009

Check (/) if attached (x) if not attached

Name of Document Reference Remarks
Preparation of Bid Documents to Pre-Bid Conference Sec. 17.1 of IRR,
RA 9184 as
a Approved Budget for the Contract (ABC)
amended on Sept.
Sec. 20.2 of IRR,
b Copy of the approved Minutes of Pre-Procurement 2, 2009
RA 9184 as
Conference duly approved by the BAC Secretariat
amended on Sept.
(contracts above P 5 Million)
Sec. 17.1 of IRR,
2, 2009
c Invitation to Bid (ITB) /Request of Expression of Interest RA 9184 as
(REI) amended on Sept.
Sec. 21.2.1/21.2.2
2, 2009
d Entire page of the newspaper of general nationwide
of IRR, RA 9184 as
circulation where the ITB was advertised (contracts
amended on Sept.
above P 5 Million)
2, 2009
Printout of the web page were the ITB was posted in Sec. 21.2.1 of IRR,
the PhilGEPS website, the website of the P.E. RA 9184 as
concerned, if available, for the first day and at least amended on Sept.
the last day of
Certification byposting.
the head of the BAC Secretariat of the 2, 2009
Sec. 21.2.1 of IRR,
procuring entity that the invitation was posted at an RA 9184 as
conspicuous place reserved for the purpose in the amended on Sept.
premises of the procuring entity for 7 calendar years 2, 2009
e Copy of the Minutes of the Pre-bid Conference approved Sec. 22.1 of IRR,
by the BAC (contracts with an ABC of P 1 Million and RA 9184 as
above) amended on Sept.
f Copy of the Supplemental/Bid Bulletins, if any Sec. 22.5.1 of IRR,
2, 2009
RA 9184 as
Printout of PhilGEPS web page evidencing posting of amended onofSept.
Sec. 22.5.3 IRR,
the Supplemental/Bid Bulletin. 2,
RA20099184 as
amended on Sept.
Printout of the P.E.'s web page evidencing posting of Sec. 22.5.3 of IRR,
2, 2009
the Supplemental/Bid Bulletin RA 9184 as
amended on Sept.
g Instruction to Bidders, including criteria for eligibility, Sec. 17.1 of IRR,
2, 2009
bid evaluation and post-qualification, as well as the RA 9184 as
date, time and place of the pre-bid conference (where amended on Sept.
applicable), submission of bids and opening of bids. 2, 2009
PBDs 4th edition,
h Bid Data Sheet
Dec. 2010
PBDs 4th edition,
i General Conditions of Contract
Dec. 2010
PBDs 4th edition,
j Special Conditions of Contract
Dec. 2010
PBDs 4th edition,
k Technical Specifications
Dec. 2010
PBDs 4th edition,
l Bid Form
Dec. 2010
m Scope of work, where applicable Sec. 17.1 of IRR of
RA 9184 as
n Plans/Drawings amended-do- on
9/2/09
o Delivery Time or Completion Schedule -do-
Receipt and Opening of Bids
Eligibility Requirements - First Envelope

Class A - Legal Documents

a Registration certificate from SEC, DTI for sole Sec. 23.1 of IRR of
proprietorship, or CDA for cooperative, or any proof of RA 9184 amended
such registration as stated in the Bid Data Sheet (BDS) on 9/2/09 and
Sec. 12 of PBD
b Mayor's permit issued by the city or municipality where Sec.
3rd 23.1 of IRR
edition of
Oct.
the principal place of business of the prospective bidder RA 9184
2009 amended
is located. on 9/2/09 and
Sec. 12 of PBD
3rd edition Oct.
2009
 Name of Document Reference Remarks
Class A - Technical Documents
c Statement of prospective bidder of all its ongoing and Sec. 23.1 of IRR of
completed government and private contracts within RA 9184 as
10 days from the submission of bids, unless otherwise amended on
stated in the BDS including contracts awarded but not 9/2/09 and PBDs
yet started, if any. The statement shall include all for INFRA, 3rd
information required in the PBDs prescribed by the edition, Oct. 2009
GPPB.
d PCAB (Phil. Contractors Accreditation Board) license Sec. 23.1 of IRR of
and registration for the type and cost of the contract to RA 9184 as
be bid. amended on
Class A - Financial Documents 9/2/09
e Prospective bidders's audited Financial Statements Sec. 23.1 of IRR of
stamped "received" by the BIR or its duly accredited RA 9184 amended
and authorized institutions, for the preceding calendar on 9/2/09 and
year which should not be earlier than two (2) years Sec. 12 of PBD
from the date of bid submission. 3rd edition Oct.
f Prospective bidder's computation for Net Financial Sec. 23.1 of IRR of
2009
Contracting Capacity (NFCC) or a commitment from a RA 9184 amended
Universal or Commercial Bank to extend a credit line in on 9/2/09 and
favor of the prospective bidder if awarded the contract Sec. 12 of PBD
to be bid. 3rd edition Oct.
Class B Document 2009
g If applicable, the Valid joint venture agreement (JVA), in Sec. 23.1 of IRR of
case the joint venture is already in existence. In the RA 9184 amended
absence of JVA, duly notarized statements from all the on 9/2/09 and
potential joint ventur partners stating that they will Sec. 12 of PBD
enter into and abide by the provisions of the JVA in the 3rd edition Oct.
instance that the bid is successfuly shall be included in 2009
the bid. (NOTE: Each of partner of the joint venture
shall submit the legal eligibility documents. The
submission of technical and financial eligibility
documets by any of the joint venture partners
constitute compliance.
Other Documents
h Bid security in the prescribed form, amount and validity Annex A of GPPB
period. The following are the rates of bid securities: Res. No. 06-2009
dated Sept. 30,
# 2% of ABC (cash or cashier's/manager's check Sec. 2009 27.2 of IRR
issued by a Universal or Commercial Bank) or; bank of RA 9184 as
draft/guarantee or irrevocable letter of credit amended on
issued by a Universal or Commercial Bank: 9/2/09
Provided, however, that it shall be confirmed or
authenticated by a Universal or Commercial Bank,
if issued by a foreign bank.
# 5% of ABC (surety bond callable upon demand - do -
issued by a surety or insurace company duly
certified by Insurance Commission as authorized to
issue such security) or;
# Proportionate to share of form with respect to total - do -
amount of security (any combination of the
# foregoing),
For biddings or conducted by LGUs, the prospective - do -
bidder may also submit bid securities in the form of
cashier's/manager's check, bank draft/guarantee,
or irrevocable letter of credit from other banks
certified by the BSP as authorized to issue such
financial instrument.
NOTE: Bids and bid securities shall be valid for a Sec. 28.1 of IRR of
reasonable period as determined by the head of RA 9184 as
the Procuring Entity concerned, which shall be amended on
indicated in the bidding documents, but in no case 9/2/09
shall the period exceed 120 calendar days, from Sec. 25.2 of IRR of
the date of opening of bids. RA 9184 as
Project Requirements which shall include the following:
amended
Sec. 25.2 of IRR on
of
9/2/09
RA 9184 as
i Organizational Chart for the contract to be bid
amended on
j List of contractor's personnel (viz, Project Manager, 9/2/09
Sec. 25.2 of IRR of
Project Engineers, Materials Engineers, and RA 9184 as
Foremen), to be assigned to the contract to be bid, amended on
with their complete qualification and experience 9/2/09
data.
k List of contractor's equipment units, which are Sec. 25.2 of IRR of
owned, leased, and/or under purchase agreements, RA 9184 as
supported by certification of availability of amended on
equipment from the equipment lessor/vendor for 9/2/09
the duration of the project.
 Name of Document Reference Remarks
l Omnibus Sworn Statement by the prospective bidder or Sec. 25.2 of IRR
its duly authorized representative stating that: of RA 9184 as
amended on
9/2/09 and PBDs
It is not blacklisted or barred from bidding x x x x for Infra, 3rd
@
x. edition, Oct. 2009
@ Each of the documents submitted is an authentic
copy of the original, complete, and all statements
and information provided therein are true and
correct.
@ It is authorizing the Head of the Procuring Entity or
his duly authorized representative/s to verify all the
documents submitted.

@ The signatory is the duly authorized representative

of the prospective bidder, and granted full power
and authority to do, execute and perform any and
all acts necessary and/or to represent the
prospective bidder in the bidding x x x x x x.,
@ It complies with the responsibilities of a
prospective or eligible bidder provided in the PBDs

@ It complies with existing labor laws and standards.

@ It is not related to the Head of the Procuring Entity

(HOPE), members of the BAC, TWG and BAC
Secretariat x x x x x.
Section 25.3 of
Eligibility Requirements - Second Envelope (shall
IRR of RA 9184 as
contain the financial information/documents as
amended on
specified in the PBDs) Sec. 13, ITB as
9/2/09
m Financial Bid Form, which inlcudes bid prices described in the
PBDs 4th edition,
Dec. 2010
Sec. 29 of IR, of
n Bill of Quantities and the applicable price schedules RA - do -as
9184
o Minutes of the bid opening approved by the BAC amended on
9/2/09
Sec. 32.3 of IRR of
Bid Evaluation RA 9184 as
a Abstract of Bids duly signed by all members of the BAC amended
Sec. 32.3 of IRR on
of
9/2/09 9184
RA as
b All the bids with their corresponding bid securities amended on
9/2/09
c Minutes of the BAC meeting on bid evaluation Sec. 32.3 of IRR of
RA 9184 as
Resolution of the BAC declaring the LCB amended on
9/2/09
Post Qualification
BAC Resolutions on post-qualification/post-
disqualification, declaration of LCRB, and Sec. 34.2 of IRR of
recommendation to the HOPE RA 9184 as
a Notice issued by the BAC to the bidder with LCRB amended
Sec. 34.2 of IRR on
of
9/2/09
RA 9184 as
NOTE: The bidder that has the lowest calculated bid is amended on
required to submit the following: 9/2/09

b Tax clearance Sec. 34.2 of IRR of

RA 9184 as
c Latest income nd business tax returns amended
- do - on
9/2/09
d Certificate of PhilGEPS Registration - do -
e Other apropriate licenses and permits required by law
and stated in the Bidding Documents - do -

Award, Implementation and Termination of the

Contract
a Resolution of the BAC recommending approval Sec. 37.1.1 of IRR
of RA 9184 as
b Document issued by appropriate entity authorizing the amended -do- on
procuring entity to incur obligations for a specified 9/2/09
amount or the SARO, or the Certificate of Availability of
Funds (CAF)
c Notice of Award of Contract Sec. 37.1.4 of IR
of RA 9184 as
d Performance Security amended
Sec. 17. 1 of IRRon
9/2/09
of A 9184 as
# 10% of the total contract price amended
(cash, Sec. onIRR of
39.2 of
cashier's/manager's check, bank draft/guarantee RA 9/2/09
9184 as
confirmed by a Universal or Commercial Bank or amended on
irrevocable letter of credit issued by a Universal or 9/2/09
Commercial Bank: Provided, however, that it shall
be confirmed or authenticated by a Universal or
Commercial Bank, if issued by a foreign bank.
 Name of Document Reference Remarks
# 30% of the total contract price (surety bond -do-
callable upon demand issued by a surety or
insurance company duly certified by the Insurance
Commission as authorized to issue such security

# Proportionate to share of form with respect to total -do-

amount of security (any combination of the
foregoing)
# For biddings conducted by LGUs, the prospective -do-
bidder may also submit bid securities in the form of
cashier's/manager's check, bank draft/guarantee,
or irrevocable letter of credit from other banks
certified by the BSP as authorized to issue such
financial instrument.
PBDs 3rd edition,
e Contract Agreement Form duly approved by the HOPE
Oct. 2009
Additional contact documents relative to the Project
that may be required by existing laws and/or specified
in the BDS such as the following:
PBDs for Infra, 3rd
f Construction Schedule
edition, Oct. 2009
g S-curve - do -
h Manpower Schedule - do -
i Construction Methods - do -
j Equipment Utilization Schedule - do -
Construction Safety and Health Program approved
k - do -
by DOLE
l PERT/CPM - do -
m Program of Work showing the general methods, Section 31 of the
arrangement, order, and timing for all the activities General
in the Works. Conditions of the
Contract, PBDs for
n Notice to Proceed (NTP) received and dated by the Infra, 3rd of
Sec. 37.4 edition,
IR of
contractor, if no effectivity date is provided in the RA Oct. 2009
9184 as
Notice. amended on
NOTE: Check if a copy of the NTP and the approved Sec. 37.4.2 of IR
9/2/09
contract were posted in the PhilGEPS or the website of
of RA 9184 as
the procuring entity amended on
o Such other documents peculiar to the contract and 9/2/09
considered necessary in the auditorial rreview and in
the technical evaluation thereof.

Prepared by: Reviewed by:

Date : Date :