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All employees are required to be regular and punctual every day at work. The
employees will record their daily attendance on the card swipe machine and if they
have
not been issued swipe cards then they will record their TIME IN and TIME OUT
timings
on the attendance sheet. This policy is applicable to all employees. The HRD will
ensure
that the leave record of the preceding month is appropriately scrutinized for the
purpose
of processing the payroll.
POLICY DESCRIPTION:
a) The normal office timings at Salsoft Technologies (Pvt.) Ltd. are as follows:
Saturdays and Sundays are OFF Days but in case of a strike/s on a working day,
employees will be required to come to office, the timings will remain the same.
b) In case, an employee is called to the office for duty during an OFF Day or is
required
to work from home that employee will be required to fill out the Request Form
for
Paid Hours and get it approved from his/her supervisor before the end of every
respective month. Late applications will not be entertained.
c) The time for reporting to office is 10:00 AM sharp. A grace time of 15 minutes
will be
allowed everyday. An employee reporting to duty after 10:15 AM will be marked as
late. Only two late comings will be allowed in a month. If an employee is late
for three
times in a month then an amount equivalent to one day’s gross salary of the
employee will be deducted. Similarly, one day’s salary will be deducted for
every
three late comings in a month.
e) At times an employee might have to stay for work at the office till 08:00 PM or
onwards. If this is the case then he can come to office late next morning. The
following table shows the leaving time for a day and the reporting time for the
next
day.
DEPARTURE TIME REPORTING TIME OF NEXT DAY
Table 1.1
NOTE: NO GRACE TIME WILL BE ALLOWED AND AN EMPLOYEE TURNING UP FOR WORK ONE MINUTE
LATE
THEN THE TIME PERMITTED IN THE TABLE 1.1 WILL BE MARKED AS LATE.
f) Employees must not leave the premises of the company during working hours
without prior approval from his/her supervisor. In case an employee leaves
office
without informing his/her supervisor (except for lunch timings and prayer
breaks)
his/her half day salary will be deducted.
g) Late arrival is defined as arriving after the prescribed starting time,
similarly, early
departure is defined as leaving before the prescribed end time. Repeated
tardiness
and leaving early will not be tolerated.
h) Leaving the premises of the office after 05:00 PM will be marked as Early
Departure.
Only three early departures will be allowed in a month. To attain this benefit
the
employee will have to take approval from his/her reporting authority, in case
of non
compliance half day’s salary will be deducted for every Early Departure.
1.2 LEAVES:
POLICY STATEMENT:
All employees are required to be present on every day at work. But we believe that
there
are some inevitable factors that may force an employee to avail the benefit of
leaves.
Salsoft Technologies also encourages its employees to avail the leaves on annual
basis
instead of availing them habitually. However, granting leaves will be on the sole
discretion of the management.
POLICY DESCRIPTION:
a.) In case an employee falls sick or cannot come to the office on a working day
he/she
will have to inform his/her reporting authority or HRD. In case of
noncompliance the
leave will be marked as an absent.
Prolonged illness/hospitalization
Injuries sustained due to accidents
Maternity complications in female employees
On death of an immediate family member / relative dependant
On marriage of progeny
To enable an employee to prepare/appear for work-related or professional
examination.
Management reserves the right to grant the leave request in full or in part. It
may
also grant the leave with full or reduced pay or entirely without pay, as it
considers
appropriate. The same conditions will apply if a confirmed employee has
exhausted
his/her leave balance. In both the conditions the employee will be required to
submit
the Leave Request Form approved by his / her reporting authority to HRD within
the
next three days. In case of non compliance that absence will be marked as
Absent.
HRD will decide whether to approve or reject the application within the scope of
the
leave policy.
c) All employees are required to fill out the Leave Request Form one day in advance
and submit it to HRD if they wish to avail any type of leave for personal
work/casual
reasons. In case it is not possible to submit the Leave Request Form then the
employee will be required to submit the form within three days of availing any
type of
leave.
d) An employee will be marked with either a half day paid leave or a half day leave
without pay or an absent whatever his leave account balance suggests under the
conditions mentioned in the table below (This clause is not applicable in case
of
conditions mentioned in clause (d) and clause (e) of 1.1 Attendance Policy). In
case
an employee turns for work in the below mentioned timings but manages to
complete
9 hours of work then on the permission of the COO or CTO that day will not be
marked as a half day leave.
TIMINGS HALF DAY / FULL DAY
TIME OUT till 10:00am – 01:00pm Will be marked as Full Day Leave
TIME OUT till 01:01pm – 04:00pm Will be marked as Half Day Leave
Table 1.2
e) Any gazetted holiday or off day sandwiched in a paid leave or leave without pay
or
absent will also be counted with the type of leave taken.
g) The Leave Year will be administered from July 01 and ending on June 30 each
year.
Entitlement of paid leave will be pro-rated from the date of confirmation at
Salsoft
Technologies.
i) Encashment will be worked out equivalent to the employee’s last gross salary
per
day multiplied by the number of un-availed Paid Leave days.
j) Employees cannot avail Paid Leaves during their notice period. Any absence
from
work during the notice period will be marked as an Absent