IMS (QEHS) Procedure EHS Procedure No.

: EHS/P/00
Issue: 01, Issue Date: 01/06/2016
TITLE: Hazard Identification, Risk Assessment & Rev.: 00, Rev. Date: Nil
Determining controls.
Reference: OHSAS 18001:2007 Clause No.: 4.3.1 Page No.: 1 of 3

1 Purpose : To identify the occupational health and safety (OHS)hazards, and the
Associated risks and determination of necessary controls for the
significant risks associated with hazards
2 Scope : All functions pertaining to Engineering, Project & commissioning and
application of product.
3 Definition : Hazard: Source or situation with a potential to harm in terms of injury or
ill heath, damage to property, damage to workplace environment, or a
combination of these.
Risk: Combination of the likelihood and consequences of a specified
hazardous event occurring.
Risk Assessment – is the process of evaluating the probability and
consequences of Injury or illness arising from exposure to an identified
hazard.
Hazard Control – Hazard Control is the minimization of risk associated
with an identified hazard to bring down the risk up to acceptable level.
4 Reference : IMS (EHS) Manual Doc. No. IMS-01.
5 Responsibility : MR, EHS Committee & Departmental Heads, Safety Officer

6. Process – Description & Interfaces

1. The departmental team along with MR & HOD identifies the hazards associated with
each & every activity, product, services & Processes including new development/ over which it
may be expected to have control and/or can influence.

2. Classification of work activities

A necessary preliminary to Risk Assessment is to prepare a list of work activities, to group them
in a rational and manageable way, and to gather necessary information about them. It is vital to
incline, for example, infrequent maintenance task, as well as day-to-day production work.

3. Work activities Information requires

Information required for work activities should but are not limited to include items for following.
a. Task being carried out, is Routine or Non Routine task, their duration and frequency;
b. Location (s) where the work is carried out;
c. Who normally/ occasionally carries out the task;
d. Who else may be affected by the work (for example visitor, subcontractors,
the public);
e. Training that personnel have received about the tasks;
f. Written system of work and/ or permit to work procedure prepared for the
tasks;
g. Plant and machinery that may be used;
h. Powered hand tools that may be used;
i. Manufacturers and suppliers instructions for operation and maintenance of plant

ISO 14001:2004 & OHSAS

Prepared by DMR 18001:2007 Approved by MR & GM-QA
 IMS (QEHS) Procedure EHS Procedure No.: EHS/P/00
Issue: 01, Issue Date: 01/06/2016
TITLE: Hazard Identification, Risk Assessment & Rev.: 00, Rev. Date: Nil
Determining controls.
Reference: OHSAS 18001:2007 Clause No.: 4.3.1 Page No.: 1 of 3

machinery and power / hand tools.

j. Size shape, surface characters and weight of material that might be handled
k. Distance and heights of the place where material have to be by handled.
l. Services used (for example compressed air)
m. Substances used or encountered during the work.
n. Physical form of substances used or encountered (fumes, gas, vapour, liquid, dust,
powder, solid )
o. Content and recommendations of safety data sheets relating to substances used or
encountered content.
p. Control measures believed to be in place. Availability monitoring data gain as a result of
information from within and outside the organization, incident accident and ill health
experience associated with work being done, equipment and substances used, and

4. Identify hazards & severity of harm

Identify all hazards relating to each work activity. Consider who might be harmed and how, &
what might be damaged.
Broad categories of hazards.
a) Mechanical
b) Electrical
c) Radiation
d) Substances
e) Fire & Explosion

Severity of harm ranging from slightly to very harmful

i.) Slightly harmful, for example –

 A superficial injury minor cut and bruises eyes irritation from dust.
 Nuisances and irritation (for example headache) ill health leading to temporary
discomfort.

ii) Harmful, for example

 Lacerations, burns
 Minor fractures
 Deafness, dermatitis
 Work related upper limb disorders and,

iii) Extremely harmful, for example.

 Amputation major fractures
 Poisonings multiple injuries
 Fatal injuries
 Occupational cancer other severely life shorting diseases and

5. Likelihood of harm
When seeking to establish likelihood of harm the adequacy of control measures already

ISO 14001:2004 & OHSAS

Prepared by DMR 18001:2007 Approved by MR & GM-QA
 IMS (QEHS) Procedure EHS Procedure No.: EHS/P/00
Issue: 01, Issue Date: 01/06/2016
TITLE: Hazard Identification, Risk Assessment & Rev.: 00, Rev. Date: Nil
Determining controls.
Reference: OHSAS 18001:2007 Clause No.: 4.3.1 Page No.: 1 of 3

implemented and complied with needs to be considered. Here legal requirements and codes of
practice are good guides covering controls of specific hazards. The following issues should then
typically to be considered in addition to the work activity information in
a) Protection afforded by personal protective equipment and uses rate of PPEs
b) Frequency and duration of exposure to the hazard.
c) Failure of service for example electricity and water.
d) Failure of plant and machinery components and safety devices.
e) Exposure to the elements.

6. Estimate the risks (the likelihood and severity of harm) from each hazardous event
Determine risk: make a subjective estimate of risk associated with each hazard assuming that
planned or existing controls are in place. Assessors should also consider the effectiveness of their
failure.

7. Decide if the risk is Not significant (i.e. Acceptable) for this purpose an acceptable risk
criteria has been evolved which takes into consideration the legal requirements and other norms
in that activity. While identifying occupational health & safety OHS hazards and risk during initial
OHS review, the following criteria shall be considered :
a. All activities where previous records of accidents occurred.
b. Inputs from regular safety audits.
c. All activity routine & non routine, where substantial hazards and risks are
involved.
d. Evaluation of feedback from investigation of previous incident.
e. Activities of all personnel having access to the work places (including
subcontractors and visitors).

8. The cut off score decided for significance of Risk if Probability X Consequence score
rating is more than or equal to 10. ( 40% of total score).

9. All scores which are equal to or above bench mark level (i.e.10) are treated as significant
Risks. Those activities where the score is below bench mark level are on the watch list, and are
controlled operationally

10. Based on the P x C analysis the cutoff point is bench marked as significant/critical
hazards. All scores which are above benchmark are treated as Significant Hazards.
11. Conduct brain storming/discussion to apply the evaluation criteria for evaluating all the
identified OHS risks.
12. Treat any of the OHS risks falling under legal compliance on significant. The OHS risk
having a score above benchmark is considered significant.
13. Based on above prepare a list of significant OHS risk, those will be considered in setting

ISO 14001:2004 & OHSAS

Prepared by DMR 18001:2007 Approved by MR & GM-QA
 IMS (QEHS) Procedure EHS Procedure No.: EHS/P/00
Issue: 01, Issue Date: 01/06/2016
TITLE: Hazard Identification, Risk Assessment & Rev.: 00, Rev. Date: Nil
Determining controls.
Reference: OHSAS 18001:2007 Clause No.: 4.3.1 Page No.: 1 of 3

adjectives, targets and controls.

Qualitative Measures of Consequence or Impact (SEVERITY)

Level Descriptor Example Detail Description

1 Insignificant
2 Minor
3 Moderate
4 Major
5 Catastrophic
No injuries, low financial loss.
FIRST aid treatment case, ill health for short duration, on-site
release immediately constrained, medium financial loss.
Medical treatment required, Reversible ill health for long time,
on-site release contained with outside assistance, high financial
loss.
Extensive injuries, Amputation, Irreversible Ill health, loss of
production capability, off-site release with no detrimental
effects, major financial loss.
Death, toxic release off-site with detrimental effects, huge
financial loss.

Level Descriptor Example Detail Description

5 Almost Impact may occur in any time in ongoing process.
Certain /
Continuous /
Most likely
4 Likely / Expected to occur at least once in a half year
Frequent
3 Possible Expected to occur at least once in a year
2 Remote Expected to occur at least once in a 5 years
1 Rare / May occur only in exceptional circumstances. Not heard till now /
Improbable Highly unlikely.

Total Risk Score (R) = Probability (P) x Severity (S) x Nos. of persons affected (N)
Note : If Risk assessment score is ≥ 10, then it is considered as Significant risk

ISO 14001:2004 & OHSAS

Prepared by DMR 18001:2007 Approved by MR & GM-QA
14. Activities with Significant Risks are controlled through additional control like Engineering
Control, operational control procedure or management programs, provision of PPE as a last line
of defense in order to control these aspects and the resultant impacts. The programs are
expected to eliminate or bring within the impacts to acceptable limits.

15. MR, Core committee will prepare a composite list of significant Risk for the entire unit
based on the document prepared by the various individual department.

16. Each department plans their objective and targets based on the significant risks which
also include all the legislative/regulatory requirements.

17. The document is updated by departmental heads annually or whenever there is a

change in the procedures/process conditions, or legislative/regulatory requirements or the
results of the measurements and monitoring are not in line with the requirement.

18. The above procedure is repeated once in year or whenever there are changes in
processes.

19. Any new/modified or changed OHS hazards and risks, introduction of new processes,
activity, chemicals, any change in process, activity within the company shall be identified and
included in the record of OHS hazards and associated risks for risk assessment as per the
procedures.

20. Management Review meeting ensures the monitoring and control. All individual
department heads maintain relevant records.

21. The hazards are identified, analyzed and recorded in the format XYZ/EOHS/F/00/00 .

22. The identification of hazard, assessment of risk and determination of controls register
(HIRA register) is maintained (KDL/EOHSD/03).

23. Summary of Significant Risks (i.e. Risks which are not acceptable) is maintained in
xyz/EOHS/F/0/00

1. Control of Environmental Aspects

By individual HOD as detailed in the process description.
2. Records
a. Aspect-Impact, Hazard-Risk analyses record.
b. Composite list of significant aspect of entire organization.
8.0 Records
a. Legal Register (VW-F-13).