Chapter 9: Creating Tables

Lesson 1: Inserting Insert Table

Creating documents using Microsoft Word allows you to create tables, which are made up of
rows and columns that form cells. Using tables, you can turn unorganized document into a well-
designed format. This lesson will provide some basic information on the creation and
manipulation of tables. Each block in a table is called a cell. Use the “Tab” key to move from
cell to cell from left to right. Use “Shift-Tab” to move from cell to cell from right to left.

A. Insert Table with the use of Menu

1. Click Table  Insert  Table 

2. Insert Dialog Box will open;
3. Enter the number of columns and rows
needed for your table;
4. You may or may not change the AutoFit
behavior setting. Just use the default
option which is Fixed column width
5. If you wan to apply a design for your
table; Click Autoformat; select design
and then click “ok”
6. Click “ok”

B. Insert Table with use of Icons

1. Click the icon Insert Table from the standard toolbar

2. A Pop up menu will appear
3. Highlight the number of columns and row
4. Click the mouse

OR

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 1. Click the icon Insert Microsoft Excel
Worksheet
2. A Pop up menu will appear
3. Highlight the number of columns and row
4. Click the mouse
5. The Microsoft Excel Worksheet will open

6. Type the data inside the box

7. To adjust the size of the worksheet, click any of the small boxes and drag it way from the
box.
8. Click mouse outside the worksheet to close the excel worksheet
9. Double click the worksheet to edit the continent

Lesson 2: Adjusting the Column and Row Size

There are several ways to adjust the size of rows and columns. These will be the focus in
this lesson

A. Adjust size with the use of Ruler

1. Insert a table
2. Place the cursor inside the table
3. Adjust the size using the ruler. Drag the bar left and right to adjust the size
4. Release the mouse

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B. Adjust size with the use of Menu

1. Insert table
2. Place the cursor inside the cell or
highlight columns or rows
3. Click Table  Table Properties 
4. Click Row
5. Click the box to enable the selection
6. Enter the desired height you want
for your row. NOTE:
The same steps are applied in changing the column
size.

Lesson 3: Inserting and Deleting Rows and Columns

A. Insert Rows and Columns

1. Place the cursor inside the box
2. Click “Table”
3. A pop up menu will appear
4. Select the option to insert rows and columns

B. Delete Rows and Columns

1. Highlight Rows or Columns
2. Click Table  Delete
3. Select rows or columns to delete

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Lesson 4: Merging and Centering Cells

1. Insert table
2. Highlight Cells
3. Click Table  Merge
Cells
4. The output should display like this

Lesson 5: Changing Text Direction

1. Insert Table
2. Type the Headings
3. Highlight the Text
4. Click Format  Text
Direction
5. Select Text Orientation
6. Click “ok”

Lesson 6: Changing Vertical Alignment

Insert Table
1. Type the Headings
2. Click Table  Table Properties 
3. Click Cell Tab

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 4. Select alignment form the vertical
alignment ( Top, Center, Bottom)
5. Click “ok”

Lesson 7: Changing Border Color

1. Insert Table
2. Click Table  Table Properties 
3. Click Borders and Shading
4. Select color form the color palette
and click ok
5. Click ok

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Lesson 8: Moving a Table

To move the table to a new location in your document, move the mouse pointer until you
see the icon that appears in the upper left-hand corner of the table. Then drag the icon anywhere
to the new location

Lesson 9: Sorting a Table

1. Click anywhere on your table. Number

2. Choose Table  Sort from the menu.
4
3. Sort dialog box will appear
4. On the sort by, select the column you want to sort and 3 on
the type field select the data type
5. Click ascending or descending 2
6. click “ok”
1

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Lesson 10: Applying and Using Formulas

1. In our example table we will compute for the total of each rows
2. To get the total of the number we use “Sum()”.
3. We will use letters and numbers to represent the data. We will use Cell reference. Cell
reference is a combination of numbers and letter in order for the computer to generate
results.
4. A column is represented with Letters from A-Z………..
5. A row is represented by a numbers 1-10, 11, 12 ……….
6. Let’s get the Total of the numbers 4, 5, 8.
Heading Heading Heading Total
1 2 3
4 5 8 17

8 4 5

7. Click Table Formula 

8. Type =sum(a2:c2) inside the formula

Bar. This formula is use to compute for

the total of 4, 5, 8.
9. As you see in our formula a & c represents
the columns, while numbers next to the
letters represent the rows.
10. Write the cell references inside the
parenthesis.
11. Observe that in our formula we make use of colon (:) symbol. Colon symbol is use to add
all numbers. If you want to add random numbers we use comma (,) in between the cell
references.
12. We can also use “Product()” to multiply a number and “Average()” to get the average of
a numbers.
13. We can also use symbols such as +, -, *, / in our formula.

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END NOTES

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 Chapter 9
Activity 1: Creating Maze

Text Text

Text
Text
Text

Text Text Text

Text
Text

Text
Text Text

Instructions:
1. Create 5 x 5 table
2. Use command Merge Cells to combined cells
3. Apply different Text Direction format for Text
4. Use Font Size =” 14”, and Font =”Arial” .
5. Save Maze-Family Name as your Filename.

Chapter 9
Activity 2: Creating Tables

L
et’s plan some parties during different seasons of the year. At the beginning of October,
will you give out apple cider? During the month of January and February will you
decorate the classroom with paper snowflakes?
Month Season Drink Music Decorations
July Winter Hot Chocolate Let it Snow Snowflakes
September Spring Lemonade Take me out to Baseball Cards
the Ball Game
January Summer Lemonade By the Sea Seashells
March Fall Apple Cider Falling Leaves Colored Leaves

A database is a collection of information about things. It is important to organize your

things or your data so that you can use them. If everything you own was in one box, it mould be

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very hard to find what you need when you need it. The above table will make it easy for you to
organize.

Instructions:
1. Type the entire document
2. Use Font Size – 12, Font – Arial, Font Color – Blue
3. Use Word art for the title
4. Use 1.5 Line spacing
5. Fist Letter must Drop 3 Lines
6. Change the Border Color to Red and apply different Border Style
7. Set Paper to 8.5 in width and 5.5 in height
8. Save your file having a filename of “Party – your family name”. Save it in your folder.

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