Hostel Management

Hostel Management
Created on Thursday, July 02, 2009

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Training Guide
Hostel Management
Table of Contents
Hostel Application..............................................................................................................1
Creating a Hostel Application.....................................................................................................1
Hostel Room Allotment.....................................................................................................9
Alloting a Hostel Room to Student.............................................................................................9
Mess Enrollment..............................................................................................................13
Mess Enrollment......................................................................................................................13
Mess Attendance..............................................................................................................15
Tracking Mess Attendance.......................................................................................................15
Mess Billing......................................................................................................................23
Create Mess Bill.......................................................................................................................23
Notice Board.....................................................................................................................29
Using the Notice board.............................................................................................................29
Inventory..........................................................................................................................43
Managing Inventory.................................................................................................................43
Misc...................................................................................................................................53
Requests...................................................................................................................................53
Request Accepted/Rejected......................................................................................................58
Complaints...............................................................................................................................63
Clearance..................................................................................................................................70
Reports..............................................................................................................................79
Room Allotment Summary.......................................................................................................79
Monthly Mess Billing Summary..............................................................................................83
Allotment Cards.......................................................................................................................90
Attendance Summary Report....................................................................................................93
List of Applicant.....................................................................................................................100
Issued Inventory.....................................................................................................................104
Recieved Inventory.................................................................................................................107
Write off Inventory.................................................................................................................111
Mess Attendace Summary......................................................................................................114
List of Hostel Rooms..............................................................................................................119
Request/Complaint Summary.................................................................................................122
Current Balances....................................................................................................................126
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Training Guide
Hostel Management
Hostel Application
Creating a Hostel Application
Procedure
Step Action
1. Click the Student Admission Application link.
2. Click the Student Admission link.
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Hostel Management
Step Action
3. Click the Student Admission link.
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Hostel Management
Step Action
4. Click the Add button.
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Hostel Management
Step Action
5. Click the Look up Student ID (Alt+5) button.
6. Click in the Receipt No. field.
7. Enter the desired information into the Receipt No. field. Enter "123456".
8. Click the Look up Preferred Hostel ID (Alt+5) button.
9. Click an entry in the Hostel ID column.
10. Enter the desired information into the Detail field. Enter "with my friend at room
# 1".
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Hostel Management
Step Action
11. Scroll the object with the mouse wheel.
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Hostel Management
Step Action
12. Click the Search Application link.
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Hostel Management
Step Action
13. Point to the Search object.
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Hostel Management
Step Action
14. Scroll the Detail object with the mouse wheel.
15. Click the Return to Search button.
16. End of Procedure.
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Hostel Management
Hostel Room Allotment

Alloting a Hostel Room to Student
Procedure
Step Action
1. Click the Hostel Room Allotment link.
2. Click the Search button.
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Hostel Management
Step Action
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Hostel Management
Step Action
5. Click the Add a new row at row 1 (Alt+7) button.
6. Click the Person ID button.
7. Click in the Comments field.
8. Enter the desired information into the Comments field. Enter "Allotted with his
Friend".
9. Click the Save button.
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Step Action
10. Click the object.
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Mess Enrollment
Mess Enrollment
Procedure
Step Action
2. Point to the Academic Institution object.
3. Click the Academic Institution button.
4. Click the Student Group button.
5. Point to the Student Group object.
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Hostel Management
Step Action
6. Click the Hostel ID button.
7. Point to the Building object.
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Mess Attendance
Tracking Mess Attendance
Procedure
Step Action
1. Point to the Mess Attendance object.
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Step Action
2. Click the Look up Academic Institution (Alt+5) button.
3. Click an entry in the Academic Institution column.
4. Click the Look up Hostel ID (Alt+5) button.
6. Point to the Look up Student Group (Alt+5) object.
7. Click an entry in the Student Group column.
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Hostel Management
Step Action
8. Click the Dinner list item.
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Hostel Management
Step Action
9. Click the Add button.
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Hostel Management
Step Action
10. Enter the desired information into the Units field. Enter "2".
11. Click in the Meal Count field.
12. Enter the desired information into the Meal Count field. Enter "5".
14. Click in the Meal Count field.
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Step Action
15. Release the mouse button.
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Step Action
17. Click in the Comments field.
19. Enter the desired information into the Comments field. Enter "Guest meals".
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Step Action
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Mess Billing
Create Mess Bill
Procedure
Step Action
1.
Step Action
2. Click the Student Financials link.
3. Click the Charges and Payments link.
4. Click the Post Student Transaction link.
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Step Action
5. Point to the Look up ID (Alt+5) object.
6. Click an entry in the ID column.
7. Click the Look up Account Type (Alt+5) button.
8. Click an entry in the Account Type column.
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Step Action
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Step Action
12. Enter the desired information into the Amount field. Enter "40".
13. Click the Look up Term (Alt+5) button.
14. Click in the Reference Number field.
15. Click the Choose a date (Alt+5) button.
16. Click the 16 link.
17. Click the Post button.
18. Click the Student Accounts link.
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Step Action
19. Point to the Account Details object.
20. Click an entry in the Account Details column.
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Step Action
21. Click an entry in the Item Details column.
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Notice Board
Using the Notice board
Procedure
Step Action
1. Point to the General Notice Board object.
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Hostel Management
Step Action
2. Press [Backspace].
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Step Action
3. Click the Close button.
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Step Action
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Step Action
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Step Action
8. Click the Add Notice button.
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Step Action
9. Click the Bill/Dues list item.
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Step Action
10. Enter the desired information into the Title field. Enter "Monthly Bill".
11. Enter the desired information into the Notice Detail field. Enter "please".
12. Enter the desired information into the Notice Detail field. Enter " submit mess
dues before 01/03/2009.".
13. Click the Add Attachment button.
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Hostel Management
Step Action
14. Click the Mess Dues list item.
15. Click the Open button.
or
Press [Alt+O].
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Hostel Management
Step Action
16. Point to the Upload object.
17. Point to the Choose a date (Alt+5) object.
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Step Action
19. Point to the object.
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Step Action
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Step Action
21. Point to the View object.
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Step Action
22. Click the Back To List of Notices link.
23.
24. Enter the desired information into the Title field. Enter " report for Feb".
25.
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Inventory
Managing Inventory
Procedure
Step Action
1. Point to the Inventory object.
2. Click the Add Inventory Item link.
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Step Action
4. Enter the desired information into the Item Name field. Enter "Beds".
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Step Action
5. Click the Active list item.
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Step Action
6. Point to the Save object.
8. Click the Hostel Store Inventory link.
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Step Action
9. Click the Hostel Store Inventory link.
10. Point to the Look up SetID (Alt+5) object.
12. Point to the Look up Hostel ID (Alt+5) object.
14. Click the Look up Store ID (Alt+5) button.
15.
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Step Action
17. Click an entry in the Manage column.
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Step Action
18. Enter the desired information into the Transaction Quantity To Change field.
Enter "200".
19. Click the Inventory Transaction Type list.
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Step Action
20. Click the Receipt list item.
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Step Action
21. Enter the desired information into the Comments field. Enter "Add 200 tables in
the inventory".
23. Click the Cancel Transaction button.
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Misc.
Requests
Procedure
Step Action
1. Click the Requests/Complaints link.
2. Click the Enter Request/Complaint link.
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Step Action
3. Point to the Add object.
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Step Action
4. Click the Room Shifting Same Hostel list item.
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Step Action
5. Enter the desired information into the Detail field. Enter "Room Shifting request
from room #1 to Room Number 7.".
7.
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Step Action
9. Point to the Request ID object.
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Step Action
Request Accepted/Rejected
Procedure
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Step Action
1. Click the Worklist link.
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Step Action
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Step Action
5. Enter the desired information into the Comments field. Enter "your room
shifting request has been accepted.".
6. Point to the Status object.
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Step Action
7. Point to the Completed object.
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Step Action
Complaints
Procedure
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Step Action
3.
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Step Action
4. Click the Request Type list.
5. Enter the desired information into the Detail field. Enter ".".
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Step Action
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Step Action
8. Point to the Find Request Status object.
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Step Action
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Step Action
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Step Action
11. Scroll the Comments object with the mouse wheel.
Clearance
Procedure
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Step Action
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Step Action
3. Point to the Add object.
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Step Action
4. Click the Request Type list.
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Step Action
5. Click the Clearance list item.
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Step Action
6. Enter the desired information into the Detail field. Enter "Degree".
8. Click the Find Request Status link.
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Step Action
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Step Action
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Step Action
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Reports
Room Allotment Summary
Procedure
Step Action
1. Point to the XML Publisher object.
2. Point to the Query Report Viewer object.
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Step Action
3. Enter the desired information into the Enter any information you have and click
Search. Leave fields bl field. Enter "hms".
5. Click an entry in the View Report column.
6. Click the Look up SetID (Alt+5) button.
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Step Action
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Step Action
9. Click an entry in the Location Code column.
12. Enter the desired information into the Block ID(Enter % for all) field. Enter
"%".
13. Enter the desired information into the Room ID(Enter % for all Rooms) field.
Enter "%".
14. Point to the OK object.
15.
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Monthly Mess Billing Summary
Procedure
Step Action
1. Point to the Reporting Tools object.
2. Point to the XML Publisher object.
3. Click the Query Report Viewer link.
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Step Action
4. Enter the desired information into the Enter any information you have and click
Search. Leave fields bl field. Enter "hms".
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Step Action
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Step Action
6. Click an entry in the View Report column.
7. Click the Look up Institution (Alt+5) button.
11. Click the Look up Mess ID (Alt+5) button.
12. Click in the Student ID(Enter % for all) field.
13. Enter the desired information into the Student ID(Enter % for all) field. Enter
"%".
14. Click the list.
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Step Action
15. Click the February list item.
16.
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Step Action
18. Enter the desired information into the Factor field. Enter "2".
19.
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Step Action
20. Scroll the AVPageView object with the mouse wheel.
Allotment Cards
Procedure
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Step Action
1. Click the Reporting Tools link.
2. Click the XML Publisher link.
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Step Action
4. Enter the desired information into the field. Enter "hms".
6. Click the View Report link.
7. Click the Look up SetID (Alt+5) graphic.
8. Click the PU link.

10. Click the QAZM link.
11. Click the desired object.
12. Click in the Resident ID (Enter % for all): field.
13. Enter the desired information into the Resident ID (Enter % for all): field. Enter
"%".
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Step Action
Attendance Summary Report
Procedure
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Step Action
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Step Action
7. Click the Look up Hostel ID (Alt+5) graphic.
8. Click the BH11_SUDA link.
9. Click the Choose a date (Alt+5) graphic.
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Step Action
10. Click the http://peoplesoft7/cs/hrcs9/cache/PT_CALENDARPAGE_1.htm
object.
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Step Action
11. Point to the 19 object.
13. Click the Attendance Type: list.
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Step Action
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Step Action
15. Click the OK button.
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Step Action
List of Applicant
Procedure
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Step Action
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Step Action
8. Point to the PU object.

10. Point to the QAZM object.
12.
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Step Action
14.
Issued Inventory
Procedure
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Step Action
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Step Action
6. Click the Cancel button.
11. Click the Look up Store ID (Alt+5) graphic.
12. Click the BH11_SDA_S link.
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Step Action
13. Click the http://peoplesoft7/cs/hrcs9/cache/PT_CALENDARPAGE_1.htm
object.
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Step Action
16.
Recieved Inventory
Procedure
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Step Action
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Step Action
11. Press [F11].

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Step Action
Step Action
Write off Inventory
Procedure
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Step Action
2. Double-click the XML Publisher object.
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Step Action

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Step Action
18.
Mess Attendace Summary
Procedure
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Step Action
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Step Action
7. Click the Look up Institution (Alt+5) graphic.
10. Point to the BH11_SUDA object.
11. Point to the Look up Mess ID (Alt+5) object.
12. Click the B11M link.
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Step Action
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Step Action
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Step Action
17.
List of Hostel Rooms
Procedure
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Step Action
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Step Action
9. Scroll the SASNC object with the mouse wheel.

10. Click the QAZM link.
13. Click the Look up Block ID (Alt+5) graphic.
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Step Action
16.
Request/Complaint Summary
Procedure
Step Action
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Step Action
4. Point to the object.
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Step Action
9. Click the cell.
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Step Action
12. Enter the desired information into the Request Type(Enter % for all): field.
Enter "%".
14.
Current Balances
Procedure
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Step Action
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Step Action
10. Point to the BH11_SUDA object.
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Step Action
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Created on Thursday, July 02, 2009

U.S. GOVERNMENT RIGHTS

2. Click the Student Admission link.

6. Click in the Receipt No. field.

9. Click an entry in the Hostel ID column.

16. End of Procedure.

Hostel Room Allotment

2. Click the Search button.

3. Click an entry in the Hostel ID column.

6. Click the Person ID button.

7. Click in the Comments field.

11. End of Procedure.

2. Point to the Academic Institution object.

3. Click the Academic Institution button.

4. Click the Student Group button.

5. Point to the Student Group object.

7. Point to the Building object.

8. Click the Save button.

3. Click an entry in the Academic Institution column.

4. Click the Look up Hostel ID (Alt+5) button.

5. Click an entry in the Hostel ID column.

6. Point to the Look up Student Group (Alt+5) object.

7. Click an entry in the Student Group column.

18. Click the object.

3. Click the Charges and Payments link.

4. Click the Post Student Transaction link.

6. Click an entry in the ID column.

7. Click the Look up Account Type (Alt+5) button.

8. Click an entry in the Account Type column.

14. Click in the Reference Number field.

15. Click the Choose a date (Alt+5) button.

16. Click the 16 link.

17. Click the Post button.

18. Click the Student Accounts link.

20. Click an entry in the Account Details column.

22. End of Procedure.

6. Click an entry in the Hostel ID column.

7. Click the Search button.

15. Click the Open button.

17. Point to the Choose a date (Alt+5) object.

18. Click the 24 link.

26. Click the Save button.

27. End of Procedure.

2. Click the Add Inventory Item link.

7. Click the Save button.

8. Click the Hostel Store Inventory link.

10. Point to the Look up SetID (Alt+5) object.

11. Click an entry in the Academic Institution column.

12. Point to the Look up Hostel ID (Alt+5) object.

13. Click an entry in the Hostel ID column.

14. Click the Look up Store ID (Alt+5) button.

16. Click the Search button.

23. Click the Cancel Transaction button.

24. End of Procedure.

2. Click the Enter Request/Complaint link.

9. Point to the Request ID object.

11. End of Procedure.

2. Click the Worklist link.

2. Click the Enter Request/Complaint link.

8. Point to the Find Request Status object.

2. Click the Enter Request/Complaint link.

8. Click the Find Request Status link.