Document No.

SHE 004
Revision No. 2
Section SAFETY,HEALTH AND ENVIRONMENT Effective Date 01/072016
Subject SHE DEFINITIONS Page No. Page 1 of 14

1. PURPOSE

The purpose of this Standard is to ensure that Safety, Health and Environment (SHE)
terms and acronyms are well defined, aligned and interpreted correctly across all
Tongaat Hulett operations.

2. SCOPE

This Standard applies to all Tongaat Hulett operations.

3. REFERENCES

3.1 Relevant legislation in all countries where Tongaat Hulett operates including South
Africa’s Occupational Health and Safety Act 85/1993 and Regulations.

3.2 Tongaat Hulett Huley Rules

3.3 NOSA HSE Qualifying Criteria and Classification of Incidents AUDP 11 Version
10/2015

3.4 United States of America (Department of Labour) Occupational Safety & Health
Administration Regulations (Standards 29 CFR)

4. DEFINITIONS

The following definitions and acronyms are applicable:

CONTRACTOR

A person who undertakes work at an operation under a contract, full time or part time,
who is not a direct employee of that operation. (A direct employee is a person enrolled
on Tongaat Hulett’s payroll).

CONFINED SPACE

According to Tongaat Hulett’s Huley Rules, a confined space is defined as an

enclosed or partially enclosed space that is at atmospheric pressure during occupancy
and is not intended or designed primarily as a place of work, which could have
restricted means for entry and exit and which may at any time:
 Have an atmosphere which contains potentially harmful levels of contaminant
 Have an oxygen deficiency or excess, or
 Cause engulfment

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According to South Africa’s General Safety Regulations (GNR. 1031 of 30 May

1986), a confined space means an enclosed, restricted or limited space in which,
because of its construction, location or contents or any work activity carried on
therein, a hazardous substance may accumulate or an oxygen-deficient atmosphere
may occur, and includes any chamber, tunnel, pipe, pit, sewer, container, valve,
pump, sump or similar construction, equipment, machinery or object in which a
dangerous liquid or a dangerous concentration of gas, vapour, dust or fumes may be
present.

Both definitions are applicable for their respective scopes and objectives i.e. Huley
Rule requirements and legal requirements. Where conflict of definitions or
interpretation may conflict, the legal definition would supersede the Huley Rule
definition.

NB: Both definitions have been retained to ensure Huley Rule requirements can be
practically complied with.

DAYS LOST DUE TO A LOST TIME INJURY

The total of full days on which the affected person was unable to work as a result of a
permanent or temporary disability or occupational disease. This does not include the
day the incident occurred or the day the person returned to work, but it does include all
intervening days (including Sundays, days off or plant shut down). It includes inability
to work subsequent to the affected person’s return to work.

EMPLOYEE

A person engaged in activities for an employer where an employer/employee

relationship exists. This person is supposed to be on Tongaat Hulett’s payroll.

EMPLOYEE AND CONTRACTOR HOURS

Employee and contractor hours shall be calculated from the payroll or time clock
records. If this is not practical, they may be estimated by multiplying the total
employee/contractor days worked for the period covered by the number of hours
worked per day. If the hours worked per day vary among departments, separate
estimates should be made for each department and results added together. The total
number of employee/contractor days for a period is the sum of the number of
employees/contractors at work on each day of the period. When actual
employee/contractor hours are not used, the basis on which the estimate is made should
be indicated. Total hours worked, include overtime and training and excludes leave and
sickness, by employees/ engaged in activities of the organisation in the period under
review.

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ENVIRONMENTAL IMPACT

Any change to the environment whether positive or negative. Environment is made up

of the natural environment / ecology (air, land, water, natural resources, fauna and
flora) and the community (interactions and social, cultural, economic and bodily well-
being).
NOTE: The change can be sudden or gradual and not necessarily caused by an
incident, e.g. gradual pollution.

ENVIRONMENTAL INCIDENT SEVERITY LEVELS

Level 3 Incidents - Number of incidents during the reporting period that resulted in:

 A significant impact on the physical or biological environment (air, land,

water or habitats) with extensive or long-term impairment of ecosystem
function or surface/ground water resource.
 An impact to unique or protected species or habitats.
 An inconvenience / disturbance / disruption / annoyance (including odour,
dust, noise, traffic problem, loss of water supply) of long duration or with
long-term effect on the community.
 A release of material (gas, liquid, solid or energy which causes chronic
illness, permanent disabling injury, fatality or extensive property damage to
the public.
 Irreparable damage to highly valued structures/locations.
 Public or national / international media outcry.

Level 2 Incidents - Number of incidents during the reporting period that resulted
in:

 A moderate impact on the physical or biological environment (air, land,

water or habitats) with limited impairment of ecosystem function or
surface/ground water resource.
 A minor impact to fauna or flora in a statutory designated area (e.g. National
Park).
 An inconvenience / disturbance / disruption / annoyance (including odour,
dust, noise, traffic problem, loss of water supply of moderate property
damage to the public.
 Damage to rare structures of cultural significance, or significant
infringement of cultural values/sacred locations.
 Attention from local media or widespread complaints.

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Level 1 Incidents - Number of incidents during the reporting period that resulted in:
 A minor impact on the physical or biological environment (air, land, water
or habitats) with no significant or long-term impairment of ecosystem
function or surface/ground water resource.
 An inconvenience / disturbance / disruption / annoyance (including odour,
dust, noise, traffic problem, loss of water supply) of short duration and with
no long-term effect on the community.
 A release of material (gas, liquid, solid) or energy which has the potential to
cause illness, injury or property damage to the public, or one which causes
short-term discomfort or reversible health effect to the public.
 Minor repairable damage to commonplace structures of cultural
significance, or minor infringement of cultural values.
 Isolated public complaints.

Level 3 Complaints - Number of times during the reporting period that a public or
national / international media outcry resulted from the operation’s activities.

Level 2 Complaints - Number of times during the reporting period that the operation’s
activities resulted in widespread public complaints or attention from the media.

Level 1 Complaints - Number of times during the reporting period that the
operation’s activities resulted in isolated public complaints.

FATALITY (WORK RELATED DEATH)

Any work-related death resulting directly from an occupational incident.

FIRST AID CASE (FAC)

Injuries that can be successfully treated by a qualified first-aider and do not require further
treatment by a medical professional.

HIGH FATALITY RISK INCIDENT (HFRI)

Any incident that occurs, irrespective of type that could have resulted in a fatality or serious
injury. This incident could therefore be a near miss, Medical Treatment Case (MTC), FAC
or just be a damage incident. The HFRI must be reported to corporate office within 72
hours of occurrence.

HULEY RULES

Standards formulated to be applied as fatality risk controls for high fatality risk activities.

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LOST TIME INJURY (LTI)

A work-related injury that results in an employee or contractor failing to return to work for
the next shift, whether a scheduled shift or not, due to the injury sustained.

Any injury that results in a bone fracture (with the exception of a hairline fracture and/or
closed damage to the tuft of the terminal phalanx requiring no further medical treatment or
application of supportive material) or loss of a limb will be classified as a LTI regardless of
the fact that the injured person may be declared fit to return to the next shift by medical
practitioners.

NB.
a. If the occupational medicine practitioner recommends that an employee stay at
home but the employee still turns up for work, the injury should still be regarded as
an LTI and the number of calendar days away recommended by the physician
should be recorded as Lost Days. The employee should be encouraged to return
home.

b. If an occupational medicine practitioner recommends that an employee returns to

work but he/she fails to do so, the days on which the employee did not turn to work
should not be regarded as days lost due to the injury

c. Any bone damage except closed damage to the tuft of the terminal phalanx is
classified as a lost time injury, e.g. closed fracture, amputation of the tip of a finger,
etc.

d. There may be instances where a private/public service general practitioner may

make a decision that would be subjected to confirmation/review by the company
appointed occupational medicine practitioner. The decision by the company
appointed occupational medicine practitioner will prevail where there is conflict of
decisions.

e. A Tongaat Hulett Incident Classification Technical Review Committee is in place to

review/clarify classification of incidents where it becomes necessary or where there
is ambiguity. This committee comprises of Corporate SHE Manager, Occupational
Medicine Practitioners and a SHE Manager. Additional members e.g. line
managers, relevant subject matter experts may be co-opted from time to time
depending on need and incidents under review. Decisions taken by the Committee
will be binding for Tongaat Hulett reporting purposes being subject to further
review by the Chief Executive Officer whenever necessary.

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NB: HOSPITALISATION FOR OBSERVATION PURPOSES

An injured employee may be hospitalised as a precautionary measure for the purpose of

observation e.g. with a view to monitor the condition and/or whilst awaiting laboratory
examination results.

If after observation in a hospital for a period not exceeding 48 hours from the time of
incident or suspected injury known to have a delayed effect (from such accidents e.g. blow
to the head, abdomen or inhalation of harmful gases), the doctor determines that in reality
the injury is slight and the injured person could have returned to work without disability or
impairment, the injury shall be classified as a medical treatment case.

However if any further treatment or medication (in addition to original treatment or

medication prescribed) is given after the first 24 hours of observation, then the injury will
be classified as a LTI.

LOST TIME INJURY FREQUENCY RATE (LTIFR)

The total number of LTIs multiplied by 200 000 and divided by the number of employee
hours worked over the exposure period.

MEDICAL TREATMENT CASE (MTC)

An incident which does not result in death, permanent impairment or temporary total
disablement, and which requires the affected person to have medical treatment.

NB: The person rendering the treatment must be a medical professional like a doctor,
medical sister, paramedic or trained nurse (excluding first-aid).

NEAR MISS INCIDENT

Any event which did not cause an injury/damage to property yet had potential to cause
death, serious injury, significant damage, destruction, loss or environmental impact.

NON WORK RELATED INCIDENT/INJURY/FATALITY/ILLNESS

Incident/injury/death/illness to a Tongaat Hulett employee/contractor arising out of an

activity/incident that is not related to the affected person’s line of duty.

It is important to note that classification of an incident as being non-work related does not
necessarily disqualify the incident from being subjected to statutory insurance claims that
are managed through a separate process.

a WORK RELATED INCIDENT/INJURY/FATALITY/ILLNESS is therefore

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an Incident/injury/death/illness to a Tongaat Hulett employee/contractor arising out of an

activity/incident that is related to the affected person’s line of duty.

Guidelines below shall be applied in interpreting this definition. They are benchmarked
against the United States of America (Department of Labour) Occupational Safety &
Health Administration (OHSA) Regulations (Standards 29 CFR):

Basic requirement. One must consider an injury or illness to be work-related if an event or

exposure in the work environment either caused or contributed to the resulting condition.
Work-relatedness is presumed for injuries and illnesses resulting from events or exposures
occurring in the work environment, unless an exception in (b) specifically applies:

(a) What is the "work environment"?

OSHA defines the work environment as "the establishment and other locations where one
or more employees are working or are present as a condition of their employment. The
work environment includes not only physical locations, but also the equipment or materials
used by the employee during the course of his or her work."
(b) Are there situations where an injury or illness occurs in the work environment and is
not considered work-related?
Yes, an injury or illness occurring in the work environment that falls under one of the
following exceptions is not work-related, and therefore is not recordable.
(c) One is not required to record injuries and illnesses if . . .

 At the time of the injury or illness, the employee was present in the work environment as a
member of the general public rather than as an employee.

 The injury or illness involves signs or symptoms that surface at work but result solely from a
non-work-related event or exposure that occurs outside the work environment.

 The injury or illness results solely from voluntary participation in a wellness program or in a
medical, fitness, or recreational activity such as blood donation, physical examination, flu
shot, exercise class, racquetball, or baseball.

 The injury or illness is solely the result of an employee eating, drinking, or preparing food or
drink for personal consumption (whether bought on the employer's premises or brought in).
For example, if the employee is injured by choking on a sandwich while in the employer's
establishment, the case would not be considered work-related.

Note: If the employee is made ill by ingesting food contaminated by workplace contaminants

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(such as lead), or gets food poisoning from food supplied by the employer, the case would be
considered work-related.

 (The injury or illness is solely the result of an employee doing personal tasks
v(unrelated to their employment) at the establishment outside of the employee's
)assigned working hours.

 (
 The injury or illness is solely the result of personal grooming, self-medication
v
for a non-work-related condition, or is intentionally self-inflicted.
i
)
 (
 vThe injury or illness is caused by a motor vehicle accident and occurs on a
icompany parking lot or company access road while the employee is
icommuting to or from work.
)
 (
v
i
 The illness is the common cold or flu.
i
i
)

 (
i
 The illness is a mental illness.
x
)

(d) How does one handle a case if it is not obvious whether the precipitating event or exposure
occurred in the work environment or occurred away from work?
In these situations, one must evaluate the employee's work duties and environment to decide whether
or not one or more events or exposures in the work environment either caused or contributed to the
resulting condition.

(e) How does one decide whether an injury or illness is work-related if the employee is on travel
status at the time the injury or illness occurs?
Injuries and illnesses that occur while an employee is on travel status are work-related if, at the time
of the injury or illness, the employee was engaged in work activities "in the interest of the employer."
Examples of such activities include travel to and from customer contacts, conducting job tasks, and
entertaining or being entertained to transact, discuss, or promote business (work-related

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entertainment includes only entertainment activities being engaged in at the direction of the
employer).
Injuries or illnesses that occur when the employee is on travel status do not have to be recorded if
they meet one of the exceptions listed below:

If the One may use the following to determine if an injury or illness is work-related
employee
has . . .
checked into a When a traveling employee checks into a hotel, motel, or into another temporary
hotel or motel residence, he or she establishes a "home away from home." One must evaluate the
for one or employee's activities after he or she checks into the hotel, motel, or other temporary
more days residence for their work-relatedness in the same manner as he/she evaluates the
activities of a non-traveling employee. When the employee checks into the temporary
residence, he or she is considered to have left the work environment. When the
employee begins work each day, he or she re-enters the work environment. If the
employee has established a "home away from home" and is reporting to a fixed
worksite each day, injuries or illnesses are not work-related if they occur while the
employee is commuting between the temporary residence and the job location.

taken a detour Injuries or illnesses are not considered work-related if they occur while the
for personal employee is on a personal detour from a reasonably direct route of travel (e.g., has
reasons taken a side trip for personal reasons).

 (
f
)

 (
 i
)

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EXAMPLES BELOW ARE RELATED TO SPECIFIC TONGAAT HULETT

OPERATIONS:

NB: It is important to note that classifying an incident as being either work related or non-
work related does not determine whether possible compensation claims emanating from
such incidents will be declined or accepted. The processing of compensation claims is done
as a separate exercise.

Work related injury – Injury sustained by a Security Guard following a physical attack on
his body by criminals is classified as work related because the Security Guard is employed
to protect the company’s assets from criminals hence he/she is expected to make contact
with criminals as part of his/her duties.

Non-work related injury – Injury sustained by a Fields Supervisor following a physical

attack on his/her body by criminals whilst he/she is patrolling a cane field is classified as
non-work related because the Supervisor is not expected to make contact with criminals
whilst performing his/her duties. This incident will be managed as a criminal offence and
reportable to the Police.

Non-work related injury – An injury sustained by an employee performing duties that

he/she is not employed and authorised to do.

Workplace injuries – Injuries that are incurred outside the person’s designated workplace
may be classified as non-work related/work related as decided by the head of operation.
Generally, persons are deemed to be at workplace when they are within the boundaries of
company premises e.g. factory yard, agriculture fields etc. or when they are operating
company/personal vehicles on business following designated routes/roads.

Where company transport is not provided to take employees to and from work, an injury
incurred while a person is coming to/from work is classified as non-work related. Similarly,
where company transport is provided, a person is deemed to be on duty upon embarking
onto a company provided transport to/from work. Any injury that may occur while the
person is in a company provided vehicle will be classified as being work related.

OCCUPATIONAL HEALTH CASE

An illness or disease affecting an employee/contractor and arising as a result of being

exposed to work related health risks or arising out of a work related activity.

OCCUPATIONAL HEALTH CASE WITH REVERSIBLE EFFECTS

An occupational health case that may affect an employee/contractor for a certain period but
would be reversed.

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OCCUPATIONAL HEALTH CASE WITH IRREVERSIBLE HEALTH EFFECTS

An occupational health case that permanently affects an employee/contractor and would not
be reversed.

SUSTAINABILITY DEFINITIONS

Refer to Annexure 1 for definitions of Sustainability metrics

THIRD PARTY FATALITY

Death to a person who is not an employee/contractor of Tongaat Hulett but affecting

Tongaat Hulett in some way. This incident may/may not arise out of an activity/incident
involving Tongaat Hulett’s employee(s), equipment or operations.

THIRD PARTY INCIDENT

An incident that can be of interest and/or affects Tongaat Hulett but may or may not
involve Tongaat Hulett employees, equipment or operations.

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ANNEXURE 1: SUSTAINABILITY DEFINITIONS

Waste Streams Unit of Definition

measure
General Waste Tons Waste that does not pose an immediate hazard or threat to health or to the environment and
is sent to the general waste landfill site, e.g., domestic waste; building and demolition
waste; office waste: and other inert waste
Hazardous Waste to Tons Any waste that contains organic or inorganic elements or compounds that may, owing to
Landfill the inherent physical, chemical or toxicological characteristics of that waste, have a
detrimental impact on health and the environment and is discarded at a H;h or H;H
(according to South African legal definitions) landfill site.
Scrap Metal Tons Any ferrous or Non-ferrous metal that is recycled or sold to recyclers
Used tyres (being sent back Tons Tyres taken off from the Tongaat Hulett (TH) fleet of vehicles which are being sent back to
to supplier/other recyclers supplier or other recyclers for recycling purposes
for recycling)
Used oil (being recycled) Tons Used oil which is being recycled or sold to recyclers. The weight of the used oil shall be
obtained through a weighbridge. If this is not possible, the volume of oil (in litres) shall be
converted to Tons using the following formulae Used oil (T) = Used oil (Litres) X
0.93/1000. The conversion factor used (0.93) is the average density of the following main
oils:- Castrol AMSRI Heavy; Castor Oil; and general used, dirty motor oil
Dam sludge Tons Sludge emanating from dam/ effluent ponds' distillation process and is re-used (applied to
the fields/roads) recycled or sent for recycling/ re-use.
Empty chemical containers Tons Empty product containers re-used, recycled or sold to recyclers or for re-use after the
product they contained has been finished, e.g., 1L, 2L, 5L, 10L, 20L, 25L, 50L, 210L
plastic containers
Pallets Tons Used pallets sold to recyclers, sent for recycling or recycled/re-used on site
Plastic Tons Any other plastic, apart from empty plastic containers, that is recycled/re-used, sold or
given to recyclers/re-users
Paper Tons Used bond paper, cardboard boxes, khakhi paper, newsprint etc. sold or given to recyclers
or recycled/re-used on site.
Cane riddling Tons Damaged cane that can no longer be milled and is sold or given to recyclers/re-users (e.g.,
farmers), within the Agriculture Operations
Boiler ash/Filter cake, Tons Solid or semi-solid by-products of the boiler combustion process, syrup filtration process,
maila, smuts or a combination of these.
Other recycled waste Tons Any other "waste" that is recycled or sold /given to recyclers
Total Recycled Waste Tons Sum of all recycled waste.
Total Waste Tons Sum of the general, hazardous & recycled waste
% of Total Recycled Formula = (scrap metal + recycles)/ total waste
Electricity Management
Electricity Generated Mwh Electricity that is produced by Tongaat Hulett's power plant operations (both in season and
during the off-crop)
Electricity Purchased Mwh Electricity purchased from outside Tongaat Hulett i.e. (Eskom, Municipality, ZESA,
EDM) for use within TH operations (obtain data from monthly utility bills)
Electricity to Grid Mwh Electricity that is exported to the national grid or non Tongaat Hulett establishments
Electricity used Mwh Electricity used in the Mill/Factory operations premises
(Mill/Factory Operations)
Electricity exported (to Mwh Electricity that is exported to other Tongaat Hulett establishments outside the Mill/Factory
Agriculture, Other Services
departments outside the
Mill/Factory)
Net Electricity Used Mwh =(Generated + purchases) – (exports)
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Section
Subject
Fuel Consumption
Diesel used by TH owned
vehicles/appliances
Diesel used by TH
contractors vehicles
Coal used for Power
generation
Petrol used by TH owned
vehicles
Petrol used by TH
contractors vehicles
Wood
Heavy Fuel Oil
Gas (used as a fuel for
boilers)
Bagasse Produced
Fibre Exported
Tons bagasse consumed for
power generation
Steam produced
Water Management
Water abstracted
(Mill/Factory operations)
Water abstracted (Agric and
other operations)
Water Sold (To facilities
external to TH)
Water Sold/Sent to the Mill
Water/Effluent discharged
(Mill /Factory operations)
Water discharged (Agric
and other operations)
River basins
Fugitive and other gas
emissions
Production figures
Sugar cane hauled to the
Mill (by TH transport)
Sugar cane hauled to the
Mill (by contractors, e.g.
Unitrans)
Raw sugar produced
Refined sugar produced
Maize Milled
Sugar packed
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Litres Diesel consumption by transport vehicles (general transport, trucks, tractors) and other
appliances such as generators owned by Tongaat Hulett
Litres Diesel consumption by transport vehicles (general transport, trucks, tractors) and other
appliances such as generators owned by Tongaat Hulett contractors
Tons Actual coal combusted in boilers for power generation. This excludes coal on stock.
Litres Petrol consumption by transport vehicles (general transport, trucks, tractors) and other
appliances such as generators owned by Tongaat Hulett
Litres Petrol consumption by transport vehicles (general transport, trucks, compressors) and other
appliances such as generators owned by Tongaat Hulett contractors
Tons Wood used for power generation. Excludes wood that is stockpiled for future use
L Heavy Fuel Oil combusted in boilers for power generation
GJ Fuel gas used for power generation in gas powered boilers.
Tons Bagasse produced from cane crushing i.e. exiting mill/diffuser operations (data available
from monthly factory report)
Tons Fibre/pith that is exported to the customer – Sappi/Mondi/Voermol. (Obtain from monthly
factory reports. Must be stated on wet basis, and not dry.)
Tons Formula = bagasse produced – fibre exported
Tons Total amount of steam generated by all the boilers in the Factory/Mill
The sum of all water abstracted from all sources such as rivers, dams, boreholes – natural
source for Mill/Factory use
The sum of all water abstracted from all sources such as rivers, dams, boreholes – natural
source for Agriculture and other operations outside the mill.
Water that is sold to surrounding communities and businesses, produced in water treatment
plants but not used by TH owned facilities
Water that is produced and sent to the Mill/Factory after processing.
Effluent discharged to rivers, sewers, ponds, etc., emanating from the Mill/Factory
The sum of drain water and/or effluent discharged to rivers, sewers etc.
Fixed names of the river basins, where water is sourced.
kgs Refrigerant gases lost to the atmosphere, recorded by type of gas. This is recorded as the
sum of operational losses, recovery losses and replacement losses.
Operational losses=Top ups.
Replacement losses = Amount refilled - amount recovered.
Tons Sugar cane transported to the Mill/Factory for milling using transport owned by Tongaat
Hulett
Tons
Sugar cane transported to the Mill/Factory for milling using transport owned by Tongaat
Hulett contractors
tons Unrefined sugar produced (excludes raw sugar that will be refined in the same Mill or
Factory) for sale
tons Refined sugar produced for sale or re-processing into various products
tons All maize milled within the Mill/Factory before it is further refined.
tons Sugar packed into various sizes in Tongaat Hulett Sugar Packing stations. This excludes
sugar bagged within the factory/mill for re-packing either within the factory or in another
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Tongaat Hulett owned packing station)

Land irrigated Ha Total area, in hectares, irrigated
Each Total number of young cows or bulls in less or equal to one year old that belong to the
Calves operation.
Each Total number of cows nursing calves (or producing/secreting milk) that belong to the
Lactating cows operation
Pregnant cows Each Total number of bred (pregnant) cows that belong to the operation.
Each Total number of female cows (that have bred at least once) that are neither lactating nor
Cows pregnant.
Heifers Each Total number of young cows that have not yet given birth to a calf and are not pregnant
Bulls Each Total number of mature, intact (testicles present) male bovines used for breeding purposes
Each Total number of male bovines that has been castrated before reaching sexual maturity and
Steers belong to the operation
Each Total number of castrated, mature male bovines (including stags and/or gomer bulls) that
Oxen belong to the operation
Total cattle Each Sum of all cattle

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