Excel Skills | Exercises | Monthly Sales Report www.excel-skills.

com
Instructions
Versions: Excel 2010 & Excel 2007

Our practical Excel exercises are much more than just exercises! We design our exercises in such a way that they provide the user with a mapping of the Excel
features that can be used in order to complete the appropriate task in the most efficient manner possible. We also reference each step in each exercise to the
appropriate tutorial that needs to be studied in order to be able to complete the step.

The solutions to our comprehensive exercises are only available to customers who have purchased either a full or training membership. If you have not purchased a
membership, we unfortunately cannot provide you with any of the solutions or assist you with any of the steps that are included in the appropriate exercise.

Start the exercise by saving the workbook on your system, then complete step number 1 and each subsequent step in the order as listed on this sheet before
comparing your workbook to the solution that we have provided.

Step Task Tutorial

1 Open the Invoices sheet and view the data from which we will compile a monthly sales report. Note that all the
data on the Invoices sheet has been included in an Excel table which will make it easier to specify the cell
ranges that need to be included in our formulas.
2 We'll start by defining a named range which refers to the Sales Amount column on the Invoices sheet. This is Enter Data / Select Cells : Selecting Cells
not an absolute necessity but it is sometimes easier to work with a name instead of the structured cell
referencing that is associated with Excel tables. Select all the cells (except for the column heading) that form
part of the Sales Amount column in the Excel table (the cell range from cell E2 to E31).

3 Insert a named range based on this cell selection and enter the following as a name for the named cell range: Using Named Ranges : Define Named Ranges
InvAmount
4 Open the Name Manager and select the InvAmount named range. Note the syntax of the cell reference in the Using Named Ranges : Edit Named Range Cells
"Refers To" section. We've already defined a named range for the Invoice Date column - select the InvDate
named range. Make sure that the same structured cell referencing is used for both named ranges (only the
column names should differ). If the syntax differs, select the InvAmount named range again and select or enter
the correct cell references. Close the Name Manager when you've checked that the named ranges have been
created on the same basis.

5 Open the Summary sheet, select cell A5 and enter the following date: 2011/03/31 (Note: use the appropriate Enter Data / Select Cells : Enter Data
date format as per the regional date settings that are specified in your System Control Panel)

6 Select cell A6 and enter the following date: 2011/04/30 (Note: use the appropriate date format as per the Enter Data / Select Cells : Enter Data
regional date settings that are specified in your System Control Panel)
7 Use the Auto Fill feature to extend the date series up to 2012/02/29 (from cell A5 to cell A16) Copy & Paste Data : Auto Fill

Page 1 of 5
Step Task Tutorial
8 Select column A and change the number formatting to display the dates with a shortened month name followed Format Cells : Format Numbers & Dates
by a hyphen and the full four digit year (Tip: Use the Custom number formatting option and specify a formatting
type of mmm-yyyy).
9 Select cell B5 and enter a SUMIFS formula to calculate the total sales amount for the month which has been Statistical Functions : Sum Based on Multiple Criteria
included in cell A5.
9.1 Enter the InvAmount named range in the sum range function argument. Statistical Functions : Sum Based on Multiple Criteria
9.2 Enter the InvDate named range in the criteria range 1 function argument. Statistical Functions : Sum Based on Multiple Criteria
9.3 Enter a DATE function in the criteria 1 function argument which converts the date in cell A5 to the first day of Statistical Functions : Sum Based on Multiple Criteria
the calendar month. Specify criteria to include all invoices with invoices dates that are greater than or equal to
the result of the DATE function in the calculation results (Tip: The mathematical operators should be included
within quotation marks and there should be an ampersand between the operators and the DATE function).

9.3.1 Tip: Note that the DATE function should include a YEAR function in the year function argument, a MONTH Date Functions : Date Components & Convert Dates to Month
function in the month function argument and both of these functions should refer to the date in cell A5. The day End Dates
function argument in the DATE function should contain a value of 1.
9.4 Enter the InvDate named range in the criteria range 2 function argument. Statistical Functions : Sum Based on Multiple Criteria
9.5 Link the criteria 2 function argument to the month end date in cell A5 and specify criteria to include all invoices Statistical Functions : Sum Based on Multiple Criteria
with invoices dates that are less than or equal to the date in cell A5 in the calculation results. Note that we've
entered month end dates to represent all the months in column A.
10 Copy cell B5. Copy & Paste Data : Copy Cells
11 Paste cell B5 into cells B6 to B16. Copy & Paste Data : Paste Cells (normal)
12 Select cell B17 and use the Auto Sum feature to add a total for all the monthly sales amounts in this cell. Math Functions : Auto Sum

13 Apply a single top border and a double bottom border to cell B17. Format Cells : Format Borders
14 Note that if we add additional invoices to the Excel table on the Invoices sheet and the invoice dates fall into
the months that are included on the Summary sheet, the invoice amounts will automatically be included in the
calculations on the Summary sheet because the sales totals are calculated based on the entire columns which
form part of the Excel table (via the named ranges that we specified and included in our SUMIFS formula).

15 Save the workbook and compare your workbook to the solution that we've provided.

Page 2 of 5
Invoice Account
Number Invoice Date Customer Description Sales Amount Tax Code Bank Code Code Payment Date
INV0051 1/23/2011 DF Manufacturing Consulting Services 8,000.00 A B1 IS-100 3/1/2011
INV0052 2/18/2011 CC Supplies Consulting Services 15,000.00 A B1 IS-100 3/10/2011
INV0053 3/14/2011 IT Solutions Consulting Services 11,200.00 E B1 IS-100 4/13/2011
INV0054 3/19/2011 IQ Bonds Consulting Services 10,200.00 A B1 IS-100 4/10/2011
INV0055 4/9/2011 WC Financial Advisors Consulting Services 17,000.00 A B1 IS-100 5/9/2011
INV0056 4/22/2011 DF Manufacturing Consulting Services 17,420.00 A B1 IS-100 5/9/2011
INV0057 5/5/2011 GP Accountants Accounting Services 3,000.00 A B1 IS-100 5/10/2011
INV0058 5/7/2011 Energy Incorporated Taxation Services 8,230.00 A B1 IS-100 6/6/2011
INV0059 5/10/2011 Energy Incorporated Consulting Services 22,800.00 A B1 IS-100 6/9/2011
INV0060 5/31/2011 CC Supplies Consulting Services 19,050.00 A B1 IS-100 6/30/2011
INV0061 6/26/2011 DF Manufacturing Consulting Services 34,000.00 A B1 IS-100 7/26/2011
INV0062 6/29/2011 WC Financial Advisors Consulting Services 12,540.00 A B1 IS-100 7/16/2011
INV0063 7/11/2011 PTY Consultants Consulting Services 18,000.00 A B1 IS-100 7/16/2011
INV0064 7/22/2011 WW Retail Consulting Services 15,200.00 A B1 IS-100 8/21/2011
INV0065 8/13/2011 EC Estate Agents Consulting Services 14,000.00 A B1 IS-100 9/12/2011
INV0066 8/17/2011 The Paint Shop Consulting Services 12,970.00 A B1 IS-100 9/16/2011
CN00018 9/5/2011 IT Solutions Discount -3,100.00 E B1 IS-100 9/27/2011
INV0067 9/12/2011 Energy Incorporated Consulting Services 28,000.00 A B1 IS-100 9/30/2011
INV0068 9/17/2011 TRF Solutions Consulting Services 13,200.00 A B1 IS-100 10/4/2011
INV0069 10/8/2011 EC Estate Agents Taxation Services 2,230.00 A B1 IS-100 10/13/2011
INV0070 10/8/2011 GP Accountants Consulting Services 28,800.00 A B1 IS-100 10/13/2011
INV0071 10/31/2011 The Paint Shop Consulting Services 25,500.00 A B1 IS-100 11/30/2011
INV0072 11/3/2011 PTY Consultants Consulting Services 3,120.00 A B1 IS-100 12/3/2011
INV0073 11/29/2011 CC Supplies Consulting Services 13,200.00 A B1 IS-100 12/21/2011
INV0074 11/29/2011 XX Building Supplies Consulting Services 15,400.00 A B1 IS-100 12/29/2011
INV0075 12/25/2011 IT Solutions Consulting Services 8,300.00 E B1 IS-100 1/11/2012
INV0076 1/19/2012 PTY Consultants Accounting Services 14,440.00 A B1 IS-100 1/31/2012
INV0077 1/20/2012 GP Accountants Taxation Services 3,400.00 A B1 IS-100 2/28/2012
Invoice Account
Number Invoice Date Customer Description Sales Amount Tax Code Bank Code Code Payment Date
INV0078 2/15/2012 WC Financial Advisors Consulting Services 20,100.00 A B1 IS-100 2/28/2012
INV0079 2/29/2012 XX Building Supplies Consulting Services 12,000.00 A B1 IS-100
Example Limited
Monthly Sales Report

Month Total Sales