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Working with

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Microsoft Word – Part
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III
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Session : 05
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 Objectives

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• Describe Templates and Forms

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• Explain the process of Mail Merge

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 Introduction

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• Microsoft Word allows users to

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create documents for both personal

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and professional purposes. Users can

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create business letters, party
invitations, and status reports,

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festival greeting letters, and many

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more.

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ec Microsoft Word Templates
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 Working with Templates

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• One of the most powerful features

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of Microsoft Word is to allow users

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to create templates and forms.

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Templates are defined as Word
documents that include pre-defined

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styles and formats and are used to

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create similar documents on a

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regular frequency.
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Flyer Template in MS Word

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 Working with Forms

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• Another important feature of

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Microsoft Word is forms. Forms

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are documents that are

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structured and designed to
capture user data, such as

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names, address, date of birth,

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and so on and save this data for

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future references.
ec Forms in MS Word
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 Creating Templates

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• Creating templates in Microsoft

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Word is a simple task. After a

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template is created, users can use

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it to create any number of Word
documents.

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Templates in MS Word
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 Creating Forms (1–2)

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• Forms is an extremely useful feature

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provided by Microsoft Word, which

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allows similar details from several

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people to be recorded in the same

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format.
• Forms allow users to fill in details

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that need to be recorded for future

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reference. ec
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Form in MS Word
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 Creating Forms (2–2)

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•

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To create a form, users need to create a
template and then add content controls.

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Content controls include the following

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items:

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– Check boxes
– Text boxes

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– Radio buttons
– Date pickers

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– Drop-down lists

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• Simple forms include the mentioned
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elements whereas advanced forms include
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mentioned elements and are also linked to
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a backend database to store the input data.

Sample Form in MS Word
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 Using Mail Merge

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• Mail merge is a powerful feature of

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Microsoft Word that allows users to
create one document and then create

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multiple but unique and personalized
versions of this document.

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• Mail merge functionality is used when

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the content of an email or letter remains
the same and only the receiver’s name

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and address needs to change.
• Mail merge allows reusability of

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documents; users just need to create the
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document one time and reuse this
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document as many times as required.
Mail Merge
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 Summary (1–2)

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• Microsoft Word allows users to create • Another important feature of Microsoft

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documents for both personal and Word is forms. Forms are documents that are
professional purposes. Users can create structured and designed to capture user

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business letters, party invitations, and data, such as names, address, date of birth,

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status reports, festival greeting letters, and so on and save this data for future
and many more. references.

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• One of the most powerful features of • Creating templates in Microsoft Word is a

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Microsoft Word is to allow users to create simple task. After a template is created,
templates and forms. users can use it to create any number of

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Templates are defined as Word Word documents.
documents that include pre-defined styles • Templates are word documents that already
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and formats and are used to create similar have font and formatting styles included, so
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documents on a regular frequency. the user does not have to work on the
formatting and applying specific styles.
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 Summary (2–2)

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• Forms allow users to fill in details that • Mail merge allows reusability of

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need to be recorded for future reference. documents that need to be used
To create a form, users need to create a repeatedly; users just need to create the

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template and then add content controls. document one time and reuse this

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• Mail merge is a powerful feature of document as many times as required.
Microsoft Word that allows users to • Users can use mail merge to send email

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create one document and then create messages, party invitations, and other such

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multiple but unique and personalized documents that have the same content but
versions of this document. different recipients.

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Mail merge functionality is used when the
content of an email or letter remains the
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same and only the receiver’s name and
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address needs to change.

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