GUIDE LINE FOR EXAMINATIONS

STANDERD OPERATING PROCEDURE (SOPs)

(1) SOP for: -
(A) How to get Original Degree?

(a) For regular students, filling up degree in absentia form along with Picture, attested
Photo copies of I.D. Card / DMC, Provisional Certificate (P.C) and latest clearance
certificate from the department. Private candidates are exempted from clearance and
they will have to get the said requirements attested from any Gazetted Officer.
(b) Prescribed Fee for degree is mentioned in the bank slip.
(c) After completion of the above, degree form will be submitted in the Diary/
Dispatch Exam section for getting diary number.
(d) With normal Fee mentioned in the Bank slip the degree will be prepared within 45
Days, if all the relevant record is available and no fault lying on the part of a
Candidate.
(e) With an urgent Fee mentioned in the Bank slip, the degree will be prepared within
2 or 3 days if the Vice Chancellor & Controller of Exams are available, as well as
all relevant record is available and no fault lying on the part of candidate.

(B) How to get Duplicate degree?

(a) In addition to the above process for original degree two News Paper cuttings, FIR
and affidavit are also needed
(b) Prescribed Fee is mentioned in the Bank slip.

(2) SOP for: -

(A) How to get Provisional Certificate (P.C)?
(a) Filling up P.C form along with clearance certificate attested by the concerned
head of the department.
(b) Prescribed Fee for P.C, is mentioned in the Bank slip.
(c) After completion of the above, the P.C form will be submitted in the Diary
/Dispatch Exams: Section for getting diary number.
(d) With normal Fee mentioned in the Bank slip the P.C will prepared within five
days.
(e) With an urgent Fee mentioned in the Bank slip, the P.C will be prepared within 2
or 3 days, if all record is available.

(B) How to get Duplicate P.C?

(a) In addition to the above P.C process two News Paper cuttings, FIR and affidavit
are also needed.
(3) SOP for : -
How to get Migration Certificate/NOC?

(a) Filling up Mig:/NOC form along with clearance certificate attested by the
concerned head of the department and private students will get the form attested
 by any gazzetted Officer.
(b) Prescribed Fee is mentioned in the Bank slip.
(c) After completion of the above process, the form will be submitted in
diary/dispatch Exams: Section for getting diary number.
(d) With normal Fee mentioned in the Bank slip the Mig: Certificate will prepared
within five days.
(e) With an urgent Fee mentioned in the Bank slip, the Migration certificate will be
prepared within twenty four hours.

(4) SOP for: -

How to get DMC/Transcript?
(a) Obtain application Proforma from Diary/Dispatch Section and fill it up.
(b) The prescribed Fee is mentioned in the Bank slip.
(c) Application proforma will be submitted in the diary/dispatch Exams Section.
(d) With an urgent Fee, the DMC/Transcript will be prepared within 24 hours, if all
the record is available and no fault lying on the part of a candidate.
(e) With a normal Fee, DMC/Transcript will be prepared within 3 days.
(5) SOP for: -
How a candidate can get Gold Medal, Silver and Bronze Medals as well as
Merit certificate in Term + Annual examination?
(a) If a candidate gets 1st class 1st position in any program, he/she is eligible for gold
medal and gold medal certificate, 1st class 2nd position for silver medal and 1st class
3rd position for bronze medal.
(b) If he/she has passed all the examination in (Term/Annual system) of the said
program in 1st attempts i. e without any supplementary examination.
(c) Gold medal and Gold medal certificate will be awarded to the candidate at the
time of convocation whereas silver & bronze medals will be awarded to the candidate
after convocation from the Controller of Examinations Office.
(d) Merit certificates will be awarded to those candidates who have got 1st, 2nd & 3rd
position in order of class merit without being supplementarian.
(e) Merit certificate will be awarded free of cost to the entitled candidate any time
before the convocation on simple application of a candidate.

(6) SOP for : -

How to correct the name and Father’s name in the documents?
(a) Fill up correction of name proforma get it attested by any gazzetted Officer.
(b) Prescribed Fee is mentioned in the Bank slip.
(c) After completion of above, proforma will be submitted in the diary/dispatch
Exams Section for getting diary number.
(7) SOP for : -
(A) Eligibility for Re-checking in BA/BSc Papers.
(a) In failed paper those candidates are eligible for Re-checking whose Marks are:
19 or above (without Practical subject)
14 or above (with Practical subject)
08 or above in Pak: Std: and 14 or above in Islamiyat (compulsory)
(b) In passed paper candidates are only eligible for Re-totaling/Re-counting.
(c) The time duration for Re-checking/Re-totaling is 20 days after the date of result
declaration.
(d) The prescribed Fee for Re-checking /Re-totaling is mentioned in the Bank slip.
(e) Re-checking / Re-totaling form must be signed from head of department for
regular students and private candidates can get signed the form from any
gazzetted Officer.
(B) Eligibility for Re-checking in Pharm-D.
(a) Candidates are eligible for Re-checking whose marks are 35 or above in failed
paper.
(b) Candidates whose marks are below 35 up to 30 are eligible for 3rd Examiners by
Paying prescribed Fee per paper.
(c) Re-checking form must be signed from Head of Department.
(d) Re-checking / Re-totaling duration is 20 days after declaration date of result.
(e) In passed paper candidates are only eligible for Re-totaling/Re-counting.
(f) The prescribed Fee for Re-checking/Re-totaling is mentioned in the Bank slip.
 (C) Eligibility for Re-checking in MA/MSc Term system.
(a) A candidate who fails in a paper by 5 marks or less is eligible for Re-checking.
(b) A candidate failing by 06 to 10 marks his/her paper can be Re-checked by paying
prescribed Fee per paper for 3rd Examiner.
(c) Re-checking form must be signed from head of the department.
(d) Prescribed Fee is mentioned in the Bank slip.
(e) Re-checking is not allowed in case of Practical, Viva Voce, assignments (Internal
marks) Project, Thesis, Term paper and internship report etc.
(f) Duration of Re-checking/Re-totaling is 20 days after the date of result declaration.
(g) Candidate whose result is late due to dues, documents etc. Whenever he/she clears
the deficiency then he /she will be eligible for Re-checking and 20 days will be given
from the 1st original result notification.
(h) Only 50% Re-checking Fee is refundable to the candidates within the stipulated
duration of Bank slip deposited, who apply for Re-checking but is found ineligible for
the same.
(i) Re-checking is not allowed in passed paper such candidate can only apply for Re-
totaling/Re-counting.
(j) Below 30 marks in a paper, candidate can apply only for Re-totaling/Re-counting.

(D) Eligibility for Re-checking in LLB & MA Private.

(a) There is no limit of marks for Re-checking/Retotaling in failed papers.
(b) Re-checking/Re-totaling form must be signed from head of the department in
case of LLB and MA private candidate can get the form signed from any gazzeted
Officer.
(c) Prescribed Fee for Re-checking /Re-totaling is mentioned in the Bank slip.
(d) In passed paper Re-checking is not allowed
(8) SOP for: -
(A) Improvement in Term system.
(a) Improvement in Division/Grade will be allowed after the results of all terms
examination and if the applying candidate has 3rd division/D-grade/2nd division in the
overall/combine results. There shall be two chances of exam for Improvement of
division within three consecutive exams and syllabus shall be the same in which the
candidate has passed the examination.
Provision (1) (a) The candidate can apply for one or more papers in case of improvement.
(b) Fee will be charged per paper as per University Fee Structure.
Provision (2) Internal Marks already obtained in original examination shall remain intact.
 (B) Improvement in BA/B.Sc. & MA/M.Sc. (Private)
(a) Improvement in Division/Grade will be allowed after the results of all parts
(Annual) examination have been declared and if the applying student (s) get (s) 3rd
division/D-grade/2nd division in the overall/combine results. Improvement will be
allowed in case of BA/B.Sc., the improvement shall be allowed in Part-II or Part-I and
part-II together and for M.A/M.Sc. (Private) Final or Previous and Final exam together.
(b) There shall be two chances of exam for Improvement of division within three
consecutive exams and syllabus shall be the same in which the candidate has passed the
examination.

(9) SOP for: -

How to take Additional Subject Exam at BA/B.Sc. Part-I &Part-II?

(a) Maximum numbers of two subjects are allowed in BA/B.Sc. Part-I, II Exam.
(b) For those subject in which practical are involved then a candidate will produce a
practical certificate from Government College for taking additional subject
examination.
(c) If a student takes the additional subject exam in (Physics, Chemistry Zoology,
Biology and HPE) subjects then the same subject must have in FA/F.Sc, Otherwise
student is ineligible.
(d) If a student wants to take additional subject then he/she must apply for both Part-
I & P-II. After declaration of result of his / her additional subject. If he/she failed in
one part and passed in the other part then he/she will be considered as failed in
additional subjects.
(10) SOP for: -
(A) Special chance for examination in Pharm-D.

(a) There will be 6 chances for each professional after original examination.
(b) After availing 6 chances in any professional’ a special chance will also be given
to the candidate by paying prescribed Fee per paper along with examination fee, the
amount will be doubled, tripled and so on for next special chance.
(B) Special Chance for Term system
(a) There shall be 3 chances for a candidate after Final term exam in each term.
(b) After availing three chances of examination a special chance will be given by
paying prescribed Fee per paper fine + exam fee, the amount will be doubled, tripled
and so on for next special chance.
(11) SOP for: -
How to take BA (Part-I & II ) and MA(Previous/Final) Combined Exams?
(a) A candidate will be eligible to take BA combine exam after 2 years gap from FA/
F.Sc result declaration.
(b) A candidate will be eligible to take M.A (Private) combine exam after 2 years gap
from BA/ B.Sc. result declaration.
(12) SOP for: -
(A) Failed in Aggregate in BA/BSc & MA/MSc (Private).
(a) A candidate will be considered as failed in aggregate if his/her overall percentage
 is below36%.
(b) Grace marks are also given to the candidate according to rules in case of BA/BSc
& MA/MSc (Private) if a candidate is failing in aggregate.
(B) How to take BA Exam if a candidate has taken BA exam in past but was
failed In one or two papers?
(a) If a candidate has only taken BA P-I in past but failed in one or two papers then
he can take the exam of that paper any year.
(b) If a candidate has taken BA P-I,II in past but failed in BA P-II in one or two
papers then there are four consecutive chances for his /her to re-appear. After availing
four chances a special chance will be given by paying prescribed Fee per paper along
with the exam fee. This fee will be doubled, tripled and so on for next chance that
follows.

(13) SOP for: -

How to get confidential result?
(a) If a result is completed in all respects but is not declare yet due to some official
reason then a candidate can apply for confidential result.
(b) In the application for confidential result, a candidate must mention the name of
the department to which the confidential result is to be sent.
(c) The Controller of Exams will send the confidential result to the concerned quarter
confidentially.
(d) Prescribed fee will be paid by the candidate for obtaining confidential result.

Note: - 1) Examination fee will be revised every year as per University policy.
2) Fee deposited Bank slip is acceptable up to 08 months from the date of
deposit.
3) After 8 month, no Bank deposit slip will be refundable.
4) On line Bank depositing is already in practice from 1st March 2017
through NBP Code No.1373, A/C No.596-2.
5) No Bank Draft is acceptable.

Website: - www.gu.edu.pk