Republic of the Philippines

Department of Education
DepEd Complex, Meralco Avenue, Pasig City

PROJECT PROCUREMENT MANAGEMENT PLAN

Name of Project Target Date of the Project Source of Fund Estimated Budget for the Contract Mode of Payment

TOTAL BUDGET AMOUNT

Prepared by: Recommended by: Approved by:

ANNUAL PROCUREMENT PROGRAM FOR COMMONLY USED SUPPLIES Name of Address of Agency Page __________ of ________
(for Supplies/Materials) Item in the Budget
For Calendar Year ___________ Date Submitted
DISTRIBUTION BY QUARTERS
C O M M O D I T Y - ( ) SUPPLIES / ( ) EQUIPMENT
C.N. Unit Unit Price Total Amount Total Qty.
(Nomenclature and Complete Specifications / Descriptions) 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter

Qty Amount Qty Amount Qty Amount Qty Amount

NOTE:
1. The above procurement program is in accordance with the procurement SUBMITTED BY: RECOMMENDED FOR APPROVAL: APPROVED:
objectives of the program

2. The total amount covered by this procurement program does not exceed the
appropriate amount of supplies
NAME & ADDRESS Department of Education
OF REQUESTING Division of Malaybalay City
AGENCY, DIVISION OFFICE
A G E N C Y P R O C U R E M E N T R E QU E S T
TO: THE PROCUREMENT SERVICE
DBM Compound, RR Road
Cristobal St., Paco Manila
ACTION REQUESTED ON THE ITEM(S) LISTED BELOW
[ ] Please furnish us with Price Estimate (for office equipment/furniture & supplementary items)
[ ] Please purchase for our agency the equipment/furniture/supplementary items per your Price Est.
(PS RAD No. ____________________________ attached) dated
[ ] Please issue common-use supplies/materials per PS Price List as of
[ ] Please issue Certificate of price Reasonableness
[ ] Please furnish us with latest/updated price List
[ ] Others (Specify)
I M P O R T A N T ! PLEASE SEE INSTRUCTIONS/ CONDITIONS AT THE BACK OF ORIGINAL
ITEM
ITEM and DESCRIPTION/SPECIFICATIONS/STOCK No. QUANTITY
No.
 TOTAL
Purpose:

STOCKS REQUESTED ARE CERTIFIED FUNDS CERTIFIED AVAILABLE:

TO BE WITHIN APPROVED PROGRAM:

END USER RHYSA CYLE C. ROSALEJOS,CPA

POSITION / DESIGNATION Accountant III

[ ] FUNDS DEPOSITED WITH PS [ ] ____________ CHECK No. _______________ IN THE AMOUNT OF:
_________________________________________________ (P ____________) enclosed.
 AGENCY
ACCOUNT CODE
AGENCY CONTROL No.
PS APR No.

(Date Prepared)

ELOW
ementary items)
ms per your Price Est.
ched) dated 200______
200 ______

BACK OF ORIGINAL COPY.

UNIT UNIT PRICE AMOUNT
 APPROVED:

EDILBERTO L. OPLENARIA
Schools Division Superintendent

THE AMOUNT OF:

_______) enclosed.
 FOR PHILGHEPS REGISTERED ONLY
DEPARTMENT OF EDUCATION
Region X
DIVISION OF MALAYBALAY CITY

Date
PR : Dated :
Requisitioner: ______________________
REQUEST FOR PRICE QUOTATION
Please quote your price(s) for the article(s) as specified in the list below for the Schools Division of Malaybalay City which are available
in your store/establishment/company. If available, please furnish catalogue, descriptive brochures or literature about the articles. If you are
the manufacturer or exclusive dealer/distributor of these articles in Region X, please state in your quotation.
In case the items so specifically described is not available in your store/establishment/company, please feel free to offer such
product/item which you have in stock which is equivalent of what is desired.
State how long your quotation will stand and the shortest time of delivery from receipt of purchase order. Failure or refusal to
make the delivery on the part of the successful bidder will bind him to pay any loss equivalent to 1% of the total amount quoted in the canvass
from which the DepEd Division of Malaybalay City may suffer.
DEPOSIT YOUR PRICE QUOTATION, PROPERLY SEALED IN AN ENVELOPE.

Name
Position / Designation
Procurement Officer

Qty Unit Agency Specifications Bidders Specifications Unit Cost Total Amount

Purpose :

I HEREBY CERTIFY that the supplies quoted on the face of the quotation are available in my store and that the price quoted are good
until

Proprietor/Authorized Representative

WE HEREBY CERTIFY under our official oath that the price quoted are not shown or revealed to any of the participating dealer
or merchant.

PSDS/ESP/ESHT/SST SSHT/SSTIC Canvasser

 Department of Education
Region X
DIVISION OF MALAYBALAY CITY

ABSTRACT OF SEALED CANVASS

Office/End-user :
Date / Place : (Purchase Request No.)
Package :

QTY UNIT PARTICULARS LOWEST COMPLYING BIDDER

BIDDER 1 BIDDER 2 BIDDER 3

AWARDED TO:

___________________________
BAC Member BAC Member BAC Member BAC Vice Chairman

___________________________
Supply Officer II BAC Member BAC Member BAC Chairman

End - User Representative

 REQUISITION AND ISSUE SLIP
Department of Education
Division of Malaybalay City
Section: RCC: RIS No.

REQUISITION ISSUANCE
Stock No. Unit Description Quantity Quantity Remarks

Purpose:
Requested by: Approved by: Issued by: Received by:
Signature:
Printed Name: EDILBERTO L. OPLENARIA
Designation: Schools Division Superintendent
Date:

REQUISITION AND ISSUE SLIP

Department of Education
Division of Malaybalay City
Section: RCC: RIS No.

REQUISITION ISSUANCE
Stock No. Unit Description Quantity Quantity Remarks

Purpose:
Requested by: Approved by: Issued by: Received by:
Signature:
Printed Name: EDILBERTO L. OPLENARIA
Designation: Schools Division Superintendent
Date:
 PURCHASE REQUEST
Department of Education
DIVISION OF MALAYBALAY CITY

Office: P.R. No.: DATE:

Section: SAI No.
ALOBS No.
Stock No. Unit Items Quantity Unit Cost Total cost

Total 0.00
Purpose :

Requested by: Approved by:

Signature :
Printed Name : _____________________________ EDILBERTO L. OPLENARIA, CESO VI
Designation: Schools Division Superintendent
 STOCK CARD
_____________________________________________
Agency
Item: Description: Stock No.:

DELIVERY ISSUANCE Balance Amount

Date Reference Rcpt. Qty. Date Qty Region / Division Qty Unit Price
Amount
Total
 PROPERTY CARD

Agency

Property, Plant and Equipment: Property Number:

Description:

Receipt Transfers/Disposal Balance

Date Reference Qty. Qty. Office/Officer Qty
 INVENTORY CUSTODIAN SLIP
DEPARTMENT OF EDUCATION
Division of Malaybalay City

Office:

INVENTORY ITEM ESTIMATED USEFUL

QUANTITY UNIT DESCRIPTION
NO. LIFE (IN YEARS)

RECEIVED BY: RECEIVED FROM:

SIGNATURE OVER PRINTED NAME SIGNATURE OVER PRINTED NAME

POSITION / OFFICE POSITION / OFFICE

DATE DATE
 ACKNOWLEDGEMENT RECEIPT FOR EQUIPMENT
Department of Education
Division of Malaybalay City

Office:

Quantity Unit Description Property No.

RECEIVED BY: RECEIVED FROM:

SIGNATURE OVER PRINTED NAME SIGNATURE OVER PRINTED NAME

POSITION / OFFICE POSITION / OFFICE

DATE DATE
 Department of Education
Division of Malaybalay City
INVOICE RECEIPT FOR PROPERTY

TRANSFER of property from _______________________________ to __________________________

authorized by ______________________________________________________________________________

DATE of PROPERTY CLASSIFICATION

QTY Unit/s NAME AND DESCRIPTION UNIT VALUE TOTAL VALUE
PURCHASED NUMBER NUMBER

INVOICE RECEIPT
I CERTIFY that this _____________________ day I CERTIFY that this _____________________ day
of ____________________________, invoiced to (month) received from
(name and designation) (name) (designation)
the above listed articles, property of ___________ ________________
(name of bureau or office) (name of bureau or office)

__________________________________________ __________________________________________
(Signature of Invoicing Accountable Officer) (Signature of Receiving Accountable Officer)

(Title) (Title)
 REPORT OF SUPPLIES AND MATERIALS ISSUED

Agency

Date: No.:

Responsibility
RIS No. Stock No. Item Unit Qty. Issued Unit Cost Amount
Center Code

Recapitulation Recapitulation
Stock No. Quantity Unit Cost Total Cost Account Code

I hereby certify to the correctness of the above information. Posted by date:

Supply Officer Accounting Clerk

 Department of Education
DIVISION OF MALAYBALAY CITY

PRE-REPAIR INSPECTION REPORT

Item / Description:
Property Number: Property Accountability Receipt
Acquisition Cost : Acquisition Date:
Nature and Scope of Last Repair , if any :

Complaints/Defects :

Parts /components to be Repaired / Replaced:

FINDINGS / OBSERVATIONS:

Property Inspector

Date :

POST - REPAIR INSPECTION REPORT

Job Order No. Amount : Invoice No. Amount :

Findings/Comments:

Property Inspector

Date :
 INSPECTION AND ACCEPTANCE REPORT
Department of Education
DIVISION OF MALAYBALAY CITY

Supplier:
P.O. No. Invoice No.: ____________
Office/D
ept.:
Item No. Unit Description

INSPECTION ACCEPTANCE

Inspected, verified and found OK Complete

as to quantity and specifications Partial

__________________________ ________________________________
Inspection Officer Property Officer

___________________________
Inspection Officer
TANCE REPORT
ucation
BALAY CITY

IAR:
Date:

n Quantity

ACCEPTANCE

________________________________
Property Officer