Local Shopping for Goods

Activity Number of Days Chronological Order Person Responsible Output

Pre-Procurement Day 1 BSPMC, PT, BAC Procurement Forms
1
Conference
Serving and Solicitation of Day 2 PT Acknowledgement
1
Canvass Receipt
Receipt of Canvass forms 1 Day 3 PT
Opening of Canvass Day 3 or 4 PT, BAC, BSPMC Abstract of Canvass
Forms
Evaluation 1 Day 3 or 4 PT, BAC, BSPMC
Filling up of Purchase Day 3 or 4 PT, BAC, BSPMC Purchase Order
Order
Serving of Purchase Order 1 Day 4 or 5 PT
Delivery of Goods Depends on the number of days stated on the Supplier
P.O.
Inspection of Delivered Warehouseman, MIT
Upon delivery
Goods
Processing of Payment Treasurer, BSPMC and
Upon completion of Delivery
Bookkeeper
Local Shopping for Works

Activity Number of Days Chronological Order Person Responsible Output

Pre-Procurement Day 1 BSPMC, PT, BAC Procurement Forms
1
Conference
Serving of Invitation to Day 2 PT Acknowledgement
1
Quote Receipt
Contractors Conference 1 Day 4 PT, BAC TWG, BSPMC Minutes w/ Agreements
Opening of Quotations Day 9 PT, BAC, BAC TWG, Pass Fail Matrix
1
BSPMC
Evaluation of Quotations 1 Day 10 BAC, BAC TWG, BSPMC Abstract of Quotations
Post Qualification 1 Day 11 PT, BAC, BAC TWG Post Qualification Report
Recommends Winning Day 12 BAC, BSPMC Resolution to Award
1
Bidder
If contract is above P Day 13 RPMO Request for NOL
500,000.00 Request for 1
NOL
Issuance of NOL 1 Day 14 RPMO No Objection Letter
Issuance of notice to Day 15 BSPMC Notice to Award
1
Award
Posting of Performance Day 16 Contractor Performance Security
1
Security
Issuance of Notice to Day 17 BSPMC, Contractor Notice to Proceed
1
Proceed/ Start of Work
Payment Every Substantial Accomplishment of 20% or Treasurer, Bookkeeper,
More BSPMC
Direct Contracting for Goods
Activity
Pre-Procurement
Conference
Serving and Solicitation of
Canvass to single supplier
Receipt of Canvass forms
Opening of Canvass
Forms
Evaluation
Filling up of Purchase
Order
Serving of Purchase Order
Delivery of Goods
Inspection of Delivered
Goods
Processing of Payment
Number of Days Chronological Order Person Responsible Output
Procurement Forms,
Certification that there is
only 1 local supplier and
it is cheaper to purchase
1 Day 1 BSPMC, PT, BAC
from lone supplier than
look for other suppliers
outside the
barangay/municipality
Day 2 Acknowledgement
1 PT
Receipt
1 Day 3 PT
Day 3 or 4 PT, BAC, BSPMC
1 Day 3 or 4 PT, BAC, BSPMC Abstract of Canvass
Day 3 or 4 PT, BAC, BSPMC Purchase Order
1 Day 4 or 5 PT
Depends on the number of days stated on the
Supplier
P.O.
Upon delivery Warehouseman, MIT
Treasurer, BSPMC and
Upon completion of Delivery
Bookkeeper
Direct Contracting for Works

Activity Number of Days Chronological Order Person Responsible Output

Pre-Procurement Day 1 BSPMC, PT, BAC Procurement Forms
Conference Certification that there is
only 1 local supplier and
it is cheaper to purchase
1 from lone supplier than
look for other suppliers
outside the barangay
/municipality.

Serving of Invitation to Day 2 PT Acknowledgement

1
Quote to lone supplier Receipt
Opening of Quotations Day 4 PT, BAC, BAC TWG,
1
BSPMC
Evaluation of Quotations Day 5 BAC, BAC TWG, BSPMC Pass Fail Matrix, Abstract
1
of Quotations
Post Qualification 1 Day 6 PT, BAC, BAC TWG Post Qualification Report
Recommends Winning Day 7 BAC, BSPMC Resolution to Award
1
Bidder
Request for NOL 1 Day 8 RPMO Request for NOL
Issuance of NOL 1 Day 9 RPMO No Objection Letter
Issuance of notice to Day 10 BSPMC Notice to Award
1
Award
Posting of Performance Day 11 Contractor Performance Security
1
Security
Signing of Contract Day 12 Contractor, BSPMC Notarized Contract
1
Issuance of Notice to Day 13 BSPMC, Contractor Notice to Proceed
1
Proceed/ Start of Work
Payment Every Substantial Accomplishment of 20% or Treasurer, Bookkeeper,
More BSPMC
Local Bidding for Goods
Activity
Pre-Procurement
Conference
Serving and Issuance of
Bid Documents
Posting of Invitation to
Bid
Pre-Bid Conference
Site Visit
Receipt of Bids
Opening of Bids
Evaluation
Filling up of Purchase
Order
Request for NOL
Review and Issuance of
NOL ( for PO P 500,000.00
to P 1,000,000.00)
Review and Issuance of
NOL ( for PO P
1,000,000.00 to P
2,500,000.00)
Review and Issuance of
NOL ( for PO P
2,500,000.00 and above )
Serving of Purchase Order
Delivery of Goods Depends on the number of days stated on the
P.O.
Inspection of Delivered
Upon delivery
Goods
Processing of Payment
Upon completion of Delivery
Number of Days Chronological Order Person Responsible Output
Procurement Forms
1 Day 1 BSPMC, PT, BAC
Day 2-16 Acknowledgement
1 PT
Receipt
Acknowledgement
1 Day 2-16
Receipt
1 Day 13 PT, BAC, BAC TWG Minutes w/ Agreements
1 Day 13 BSPMC, Supplier Site Visit Certificate
1 Up to Day 19 PT
1 Day 20 PT, BAC, BSPMC Pass Fail Matrix
1 Day 21 PT, BAC, BSPMC Abstract of Bids
Draft Purchase Order
1 Day 22 PT, BAC, BSPMC
1 Day 23 BSPMC
No Objection Letter
1 Day 24 RPMT
No Objection Letter
5 Day 29 NPMT
No Objection Letter
10 Day 34 WB
Upon Issuance of Purchase Order
1 PT
NOL
Supplier
Warehouseman, MIT
Treasurer, BSPMC and
Bookkeeper
Local Bidding for Works
Activity
Pre-Procurement
Conference
Serving and Issuance of Bid
Documents
Posting and Publication of
Invitation to Bid
Pre-Bid Conference
Site Visit
Receipt of Bids
Opening of Bids
Evaluation
Post Qualification
Recommendation of
Winning Bidder
Drafting of Contract
Request for NOL
Review and Issuance of NOL
( for Contract P
1,250,000.00 to P
2,500,000.00)
Review and Issuance of NOL
( for Contract P
2,500,000.00 and above )
Serving of Notice of Award
Posting of Performance
Security
Signing of Contract
Issuance of Notice to
Proceed
Start of Works
Payment
Number of Days Chronological Order Person Responsible Output
Procurement Forms
1 Day 1 BSPMC, PT, BAC
Day 2-16 Acknowledgement Receipt
1 PT
Acknowledgement Receipt
1 Day 2-16 PT
1 Day 9 PT, BAC, BAC TWG Minutes w/ Agreements
1 Day 9 BSPMC, Contractor Site Visit Certificate
1 Up to Day 19 PT
1 Day 20 PT, BAC, BSPMC Pass/ Fail Criteria
1 Day 21 PT, BAC, BSPMC Abstract of Bids
1 Day 22 PT, BAC TWG Post Qualification Report
Resolution to Award
1 Day 23 BAC, BSPMC
1 Day 24 PT, BAC, BSPMC Draft Contract
Request for No Objection
1 Day 25 BSPMC
Letter
No Objection Letter
5 Day 30 NPMT
No Objection Letter
10 Day 35 WB
1 Upon Issuance of NOL PT Notice of Award
Upon Receipt of Notice Performance Security
1 Contractor
to Award
Upon Posting of Notarized Contract
1 BSPMC, Contractor
Performance Security
Upon Signing of Notice to Proceed
1 BSPMC
Contract
Must be completed according to the approved work
Contractor
schedule
Every Substantial Physical Accomplishment of 20%
or More