Sap MM Faq

The following are some sample interview questions I have taken from the internet,
sample certification questions, and from my own experience.
1. What is the difference between the stock transfer between two plants belonging to
same company code and those belonging to different company code?
2. What are the fields in Purchasing view?
3. What are the steps in automatic account assignment config.
4. How do you create movement types? What are the steps involved? When will you
recommend a new movement type?
5. What is meant by access sequence? When it is used?
6. How does the PO pick up the pricing schema?
7. What are the steps involved in creating a pricing procedure?
8. What are the types of special stocks available?
9. What are the types of inforecords?
10. What is meant by consignment stock?
11. What are the steps involved in consignment cycle?
12. Tell me about the subcontracting cycle.
13. How is scrap accounted in subcontracting?
14. How are the byproducts taken care of in subcontracting?
15. Tell me about the various movement types and usage.
16. What is meant by scales? Can scales be used in standard purchase order?
17. What is the difference between a contract and a scheduling agreement?
18. How does the system calculate taxes?
19. How does the system calculate nondeductible taxes?
20. What is meant by batches? How can the batches be searched?
21. How is a shelf-life item managed in SAP? What is the full cycle?
22. What are the settings required for quota arrangement?
23. What is meant by MRP Type and lot sizing?
24. Can it be configured in such a way that the external requisitions can also be taken into
account while MRP runs in consumption-based planning if VB is selected as MRP type?
25. What is a reference purchase organization? When can it be used?
26. Explain the concept of split valuation and when can it be used? What are the settings
required?
27. What are valuation area, valuation category and valuation class?
28. What is meant by a credit memo?
29. How are free items managed in a PO?
30. What is meant by a release strategy?
31. What are release groups and release codes?
32. What are the differences between release procedure with classification and release
procedure without classification? When are they used?
32. Is it possible to have a release procedure without classification for a PO?
33. What is the maximum number of levels available in SAP?
35. Is it possible to have scales in a quotation?
36. What is GR blocked stock? When it can be used?
37. What is the movement type for return to vendor? How to reverse it?
38. How are the variations in subcontracting taken care of in SAP?
39. What are the tools available for data migration in SAP?
40. What is LSMW?
41. What is the difference between LSMW and CATT?
42. How to give specifications for developments?
43. How do you plan for a vendor rating system and move about?
44. What is RTP?
45. What is the movement type used in receipt of RTP?
46. How is an item with serial no. managed?
47. How do you make variants?
48. What are the types of tables in SAP?
49. How to inventory excise duty in SAP?
50. What are the documents generated in the MIGO 101 movement type? What are the
accounts hit?
Here are some SAP MM Certification sample questions you should know the answer to:
Question:
You wish to procure a material using a purchase order. You wish to take delivery of the
material at different times. A graduated discount scale exists for the material. How do you
proceed if you wish to take advantage of the discount arrangement?
Answers:
A) Enter several order items with the same material number and different delivery dates.
B) Enter one order item with the material number and assign the material to different
accounts.
C) Enter an order item with the material number and create a number of schedule lines.
D) Enter a number of purchase orders for the material and specify different delivery
dates.
Question:
In the purchase order on which the goods receipt is based, you defined a purchase order
unit that differs from the purchase order unit. What is the significance of the purchase
order price unit and what should you take note of in the case of a goods receipts?
Answers:
A) The purchase order price unit is stored in the material master record or purchasing info
record and defines the unit of measure in which the material is ordered.
B) The system establishes the relationship between the purchase order price unit and the
purchase order unit conversion in the purchase order.
C) At the time of goods receipt, both the quantity in the purchase order unit and the
quantity in the purchase order price unit have to be entered, however, the quantity in
purchase order piece unit is calculated by the system. You have to change it when the
calculated quantity differs from reality.
D) Both at the time of goods receipt and invoice verification, the material is valuated on
the basis of the purchase order unit.
Question:
You enter a goods issue and receive the following message: "W: On , only 0.000 pieces
are available". What do you conclude from this?
Answers:
A) No stocks of the material exist anywhere in the entire plant. Therefore, nothing can be
withdrawn.
B) Only the specified storage location does not contain any stocks of the material.
Therefore, nothing can be withdrawn.
C) The material exist in the specified storage location on the current day, however, it is
unavailable, because of other reservations.
D) The message represents a warning which you can ignore by pressing the
ENTER key.
Question:
Which of the following statements on procuring a material of the material type NLAG are
correct?
Answers:
A) The purchase order must be account assigned.
B) The goods receipt must always be unvaluated.
C) When you enter an invoice, you can change the account assignment as long as the
goods receipt was unvaluated.
D) When the material is for consumption, no document is ever created in Financial
Accounting.
Question:
Which of the following stock transfer are relevant to valuation?
Answers:
A) Stock transfer from storage location to storage location in the same plant or company
code.
B) Stock transfer from consignment stores of vendor XY to our unrestricted-use stock in
storage location 0001.
C) Stock transfer from stock in quality inspection in storage location 001 to stock in
quality inspection in storage location 0002 in the same plant.
D) Stock transfer of a material from storage location 0001 from plant 0001
to plant 0002. The plants belong to the same company, however the valuation areas are
different (valuation level is plant).
What is the difference between the stock transfer between two plants belonging to same
company code
1. What is the difference between the stock transfer between two plants belonging to
same company code and those belonging to different company code?2. What are the
fields in Purchasing view?3. What are the steps in automatic account assignment
config.4. How do you create movement types? What are the steps involved? When will
you recommend a new movement type?5. What is meant by access sequence? When it is
used?6. How does the PO pick up the pricing schema?7. What are the steps involved in
creating
1. What is the difference between the stock transfer between two plants belonging
to same company code and those belonging to different company code?
2. What are the fields in Purchasing view?
3. What are the steps in automatic account assignment config.
4. How do you create movement types? What are the steps involved? When will
you recommend a new movement type?
5. What is meant by access sequence? When it is used?
6. How does the PO pick up the pricing schema?
7. What are the steps involved in creating a pricing procedure?
13. How is scrap accounted in subcontracting?
15. Tell me about the various movement types and usage.
16. What is meant by scales? Can scales be used in standard purchase order?
24. Can it be configured in such a way that the external requisitions can also be
taken into account while MRP runs in consumption-based planning if VB is
selected as MRP type?
25. What is a reference purchase organization? When can it be used?
26. Explain the concept of split valuation and when can it be used? What are the
settings required?
27. What are valuation area, valuation category and valuation class?
28. What is meant by a credit memo?
29. How are free items managed in a PO?
30. What is meant by a release strategy?
31. What are release groups and release codes?
32. What are the differences between release procedure with classification and
release procedure without classification? When are they used?
37. What is the movement type for return to vendor? How to reverse it?
39. What are the tools available for data migration in SAP?
40. What is LSMW?
41. What is the difference between LSMW and CATT?
43. How do you plan for a vendor rating system and move about?
44. What is RTP?
45. What is the movement type used in receipt of RTP?
46. How is an item with serial no. managed?
47. How do you make variants?
48. What are the types of tables in SAP?
49. How to inventory excise duty in SAP?
50. What are the documents generated in the MIGO 101 movement type? What
are the accounts hit?
A stock transfer from plant to plant generally takes place within a company code. It can, however,
also take place between two company codes, if the plants are assigned to different valuation
areas, which belong to different company codes.
Unlike a stock transfer from storage location to storage location, a stock transfer from plant to
plant affects both accounting and Materials Planning, as follows:
· Accounting
Accounting is affected if both plants are assigned to different valuation areas. This means
that a stock transfer leads not only to a quantity update but also to a value update (stock
value, G/L accounts). Thus, parallel to the material document for stock transfer, an
accounting document is created.
· Materials Planning
Materials Planning is affected because a change of plant stock is taken into account by
Materials Planning.
MM Interview Questions
:)
Subcontracting, consignement, pipeline, project, sales order, RTP, stock transfer ,third
party.
Standard, consignment,subcontracting & pipeline.
The stock supplied by the vendor is in the companies premises with the company having
no liability for the same. The liability for the company will only be affected when the
goods are issued from the consignment stock for use.
Create consignment info record with proper tax code, create Po with item category K,
maintain output condition record for KONS, process GR, no invoice verification done,
but settlement is done through MRKO transaction.
The Po is created with item category L , the goods is transferred to subcontractor by 541
movemet. for this movement note no accounting docs take place. When GR is done
automatically, 543 movemnt takes place which take care of the consumption of
components from stock.
You can add these by products in the BOM for the header matl.
7. What is meant by scales?
Can scales be used in standard purchase order? You can fix a price in the info record for a
say qty from 1-100 price RS150 & if the order qty is 101- 500- the prices is 140 . Scales
cannot be used directly in PO but can be pulled into the PO from various master data like
info record, quota arrangement.
With regard to Outline Agreement:
1. You can create the centrally contract (cross-plant) where you can maintain different
pricing conditions for each and every plant
2. You have to create the Release Order with reference to Outline Agreement.
3. No detailed delivery schedule can be made in the Release Order.
4. No Release documentation is created.
5. Only time-dependent conditions can be created.
6. Some Item Category 'M' and 'W' can be used.
With regard to Scheduling Agreement:
1. The Plant Location must be entered in the Scheduling Agreement.
2. We do not have to create any other purchasing document except for delivery schedule
line via Transaction ME38 or MRP running (with the appropriate setting of Source List).
3. Delivery Schedule line items are created subject to your specific requirement.
4. Can create both Scheduling Agreement with and without Release Documentation
(subject to the Document Type LP or LPA) with the selection of either FRC or JIT
delivery schedule.
5. Either time-dependent or time-independent conditions can be created subject to the
customizing in the Document Type of the Scheduling Agreement.
6. Item Category 'M' and 'W' can not be used.
A batch is a subdivision of your stock of a material having the same characteristics.
For instance:
- food production uses batches to indicate the day of production.
- paint production uses batches based on production date and the used ingredients. It is
very hard to reproduce the same color in exactly the same way at two different moments.
- ore may be divided in batches based on their mineral content.
You can search batches using the standard search facility (match code, key F4) based on
the naming convention of the batches or, if you use batch classification, based on the
characteristics of the batches.
To set up a quota arrangement for the procurement of a material, proceed as follows:
Master data -> Quota arrangement -> Maintain, enter the material and plant number,
press ENTER to display the overview screen for the quota arrangement periods, Enter a
validity period for quota arrangement, Enter date until which the quota arrangement is
valid. The start date is calculated by the system. Press ENTER .
Select the quota arrangement and choose Goto -> Item overview to display the item
overview screen of the quota arrangement. Enter a quota arrangement item for each
source of supply you want to include in the quota arrangement.
You must enter the following data.
- Procurement type
- Special procurement type, Enter k in the S column, for example, if a consignment
arrangement for the material exists with the vendor.
- Vendor number
- Procurement plant (supplying plant):
- Quota column, enter the quota assigned to each item.
Press ENTER .
The percentage distribution of the quotas is calculated and displayed automatically by the
system.
Save the quota arrangement. The system assigns a number to the quota arrangement item
automatically
15. Can it be configured in such a way that the external requisitions can also be taken into
account while MRP runs in consumption-based planning if VB is selected as MRP type?
16. How are free items managed in a PO? yu need to tick the tem as free in the PO. The
price will be zero for such PO's.
17. What are the differences between release procedure with classification and release
procedure without classification? When are they used?
Release procedure with classification means the Purchase requsition can be released both
at item level & at the header level. Release procedure with out classification can also be
used for PR which is used for item level release only. all other external documents cannot
be relesed with classification. The two procedures are mutually exclusive (that is to say,
you must decide in favor of one of them only - you cannot use both).
No
Did not get this question …pls clarify.
No
Whenever you are not sure about the quality of the product received, you can put in GR
blocked stock.
We normally prepare a business requirement document in which we specify what is
required. what field & tables have to be referred for the required development.
24. How to create PR or PO by MRP?
The PR is created according to the safety stock mentioned for the material or can be
triggered from a requirement . For creating a PO, you need to have the scheduling
agreement in place .After the MRP is run the schedule lines are generated which are
nothing but the PO.
I have created a new vendor. Later I found that there were some mistakes and that I want
that the system should not allow me to make any PO or post any entries to this vendor.
How to deactivate this vendor?
You can block a vendor at the following levels:
All company code
Single company code
All Purchase org
Single Purchase org
Where to Get the Goods Movement Type List?
Step 1) Run spro command/TC
Step 2) Then move to "SAP Reference IMG" screen
Step 3) Then navigate following path:
IMG --> Materials Management --> Inventory Management and Physical Inventory -->
Movement Types --> Copy, Change Movement types
Here with "Copy, Change Movement types" option a help tutorial is available
(rectangular blue colour icon). In that go to "Further information" section where you can
find a big list of movement types with some brief explanation.
Where the schedule margin key is customized?
You define the order float in the scheduling margin key, The scheduling margin key is
copied from the material master. The float before production or float after production and
the release period are defined in the scheduling margin key
For Customizing for Shop Floor Control, by choosing Operations --> Scheduling -->
Define Scheduling Margin Key .
The scheduling margin key is assigned to the material ( MRP area in the material master)
and is transferred when the production order is created. These values can be changed in
the production order.
What is the function of OBYC?
Function of the OBYC stand for Configure Automatic Postings. In this step, you enter the
system settings for Inventory Management and Invoice Verification transactions for
automatic postings to G/L accounts.
Postings are made to G/L accounts automatically in the case of Invoice Verification and
Inventory Management
transactions relevant to Financial and Cost Accounting.
For example, Posting lines are created in the Stock account and Consumption account.
Tell me what is *make to order*?
Make-to-order production is a process in which a product is individually manufactured
for a particular customer. In contrast to mass production for an unspecified market where
a material is manufactured many times, in make-to-order production a material is created
only once though the same or a similar production process might be repeated at a later
time.
In global trade, you often need to process several different kinds of transactions at the
same time. The Trading Execution Workbench (TEW) provides a central cockpit where
traders can process trading contracts and their subcomponents, such as purchase orders
and sales orders and follow-on documents. In addition, TEW automates a large part of the
data entry, making processing quicker, easier, and more error-free.
How to delete a material completely?
Try MMDE transaction but be careful this will remove all material from Client.
What is the use of Tables in MM. i.e. How the tables get created?
Through SE11 you can create a new Table. In MM if you create a Material Master
MARA, MARM, MARC,MARD, MBEW & MVKE will updated. In Vendor Master
LFA1, LFB1 & LFM1 will be updated. The same applies to EKKO,EKPO for P.O,
MSEG & MKPF for MIGO & RBKP for MIRO.
If in any error, only the message no. ! or the table no. is shown , then how to resolve the
error using message no. or table no.?
Contact ABAP or BASIS person to resolve this.
How to create new transaction codes?
In transaction code SE93 you can create, Change & Display a Transaction Code.
JYOTSNA NOTES
You only specify a validity period for absence quotas that are generated during time
evaluation . Fields for entering the validity period are therefore only available for
absence quotas for which you have selected replace or increase in the Generating
quotas allowed in time evaluation step.
The validity period represents the period for which the time off entitlements are filled in
one infotype record. If no entitlement of this type has been generated or if the validity
period has been exceeded, a new record is created.
You have a certain amount of flexibility in defining validity periods. The validity period
can be:
·1 A fixed period such as a calendar year or the time evaluation period
·2 Employee-dependent period, such as the payroll period or the date type
·3 A period defined in the quota selection rule, such as the accrual period
·4 A period you have defined in Customizing, such as the period parameter
Example
1. You want the absence quota type Automatically generated leave to be created for
each calendar year. Select the Calendar year field under Valid from and Valid to.
You want to be able to deduct from the quota from January 1 of the current calendar
year through March 31 of the following year. Select the Validity interval field under
Deduction from and Deduction to. Also enter 3 months in the Relative position field
under Deduction to . The deduction to date is then extended by 3 months relative to
the validity interval.
2. You want the absence quota type Non-working shift entitlement to be updated
monthly. Select the period parameter monthly for determining the validity period.
You always want to be able to deduct from the quota one month after the deduction to
date. Choose the validity interval as the deduction interval and enter 1 in the Relative
position field under Deduction from and Deduction to.
Requirements
You have set up absence quota types.
Recommendation
Always use the same deduction (and validity) intervals for absence quota types that have
similar characteristics from a business point of view. In this way, you can keep an
overview of the entitlements.
Activities
1. Decide which absence quota types you want to generate automatically.
2. Enter the deduction intervals for the absence quotas for which you want to set
default values or which you want to be generated by report RPTQTA.
3. Enter the validity and deduction intervals for the absence quotas that you want to
be generated during time evaluation.

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The following are some sample interview questions I have taken from the internet,

sample certification questions, and from my own experience.

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