BSNL

Quick Reference Manual

Project System
Transmission Projects
Reference Business Process No.- BSNL_BBP_PS_TP

Version:1.0

18.04.2011
 Module Name:- Project System
Business Process:- Transmission Projects

Version Control
Date Version Author Change Description
0.1 Abhinav Bhalla Draft
0.2 Gaurav Verma Review
1.0 Rajesh Jain/Rajeev Final Submission and agreement
Sharma

The document has been prepared to be used by the following stake-holders:

• End Users Performing day to day transactions as per their Roles and Authorizations in SAP
System.
• Business Process Owners – Respective Business Leaders, involved in validating the
process design.
•

Important Note:
The information in this document is only meant to be a reference for ERP Process configured as per the Business
Process approved by BSNL Management for Project System Module and is not a complete description of the SAP
product and its functionalities. Its main purpose is to serve as a reference Document for User handholding and
Support.

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Overview
SAP Project System supports comprehensive functions for planning, controlling and organizing
all the activities carried out during the course of a project. It helps you manage your project
structures, dates, and costs throughout the entire project lifecycle. Manual have list of Important
steps which help in handholding of end user to carry out smooth functionality in SAP Project
System.

Prerequisites

• Knowledge of navigating SAP systems

• User ID in SAP PRD 500
• Required Roles and Authorization

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Table of Contents

1. GENERAL SAP FAQ:- .....................................................................................................................................6

1.1. FAQ: - HOW TO RUN SAP ON MY SYSTEM? ..........................................................................................6

1.2. FAQ: - I HAVE OPEN LOG ON PAD OF SAP WHERE SHOULD I CLICK TO WORK ON? ..........6

1.3. FAQ: - WHAT IS THE CLIENT NUMBER WHICH I NEED TO PUT? .................................................6

1.4. FAQ: - HOW TO RESET MY PASSWORD? ................................................................................................6

1.5. FAQ: - AFTER LOG IN INTO SYSTEM, WHERE SHOULD I CLICK? .................................................6

1.6. FAQ: - HOW DO I GAIN ACCESS TO SAP? .............................................................................................6

1.7. FAQ: - WHO IS MY USER ADMINISTRATOR AND WHAT CAN THEY DO? ................................6

1.8. FAQ: - HOW DO I ACCESS SAP IF IT SAYS MY PASSWORD IS INCORRECT? ............................6

1.9. FAQ: - WHAT DO I DO IF I FORGET MY PASSWORD? .......................................................................6

1.10. FAQ: - WHAT CAN I DO IF I'M LOCKED OUT? .....................................................................................6

1.11. FAQ: - I AM JUST TRANSFERRED FROM ONE SSA/AREA TO ANOTHER DO I NEED

ANOTHER TO HAVE ANOTHER SAP ID? ........................................................................................................6

1.12. FAQ: - WHAT IS THE TRANSACTION CODE, WHAT DOES IT REFERS TO? ...............................7

1.13. FAQ: - WHERE SHOULD I WRITE THE TRANSACTION CODE TO MOVE ONTO SCREEN? ...7

1.14. FAQ: - WHAT DOES THE BUTTON AVAILABLE ON TOOLBAR IN INITIAL SCREEN REFERS
TO? 8

1.15. FAQ: - WHAT IS THE MEANING OF REQUIRED, DEFAULT, INPUT, GREY-OUT AND
OPTIONAL FIELDS REFERRING TO? .............................................................................................................. 10

1.16. FAQ: - WHAT IS THE MEANING OF STATUS BAR? ........................................................................... 10

1.17. FAQ: - WHAT DOES SAP USER SCREEN REFERS TO HOW CAN I SELECT SAME? ................. 11

1.18. FAQ: - WHERE I CAN SEE MY SAP MAILBOX/ NOTESHEET/ TASK LIST TRAY? ..................... 12

1.19. FAQ: - WHAT ARE THE DIFFERENT KIND OF TOOL BAR BUTTONS AVAILABLE IN SAP &
IS THERE ANY KEYBOARD COMMAND FOR SAME? ............................................................................... 12

1.20. FAQ: - I AM NOT AWARE WHAT VALUE DO I NEED TO FILL INTO THE FIELD? ................... 16

1.21. FAQ: - HOW TO SEARCH FOR THE VALUE FOR A SINGLE FIELD? ............................................. 16

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1.22. FAQ: - WHEN I CLICK ON TO SEARCH FIELD I DO NOT SEE ANY VALUE I GOT
ANOTHER WINDOW? .......................................................................................................................................... 16

1.23. FAQ: - I AM NOT AWARE WHAT VALUE DO I NEED TO FILL INTO THE FIELD? ................... 16

1.24. FAQ: - I AM SEEING SO MANY VALUES NOT RELEVANT TO MY SELECTION, HOW DO I

SEE ONLY RELEVANT VALUES. ....................................................................................................................... 18

1.25. FAQ: - HOW DO I INSERT VALUES IN PERSONAL LIST? ................................................................ 18

1.26. FAQ: - HOW CAN I TAKE A PRINT OUT FROM SAP?........................................................................ 20

1.27. FAQ: - I’M NOT ABLE TO TAKE A PRINT OUT FROM SAP?............................................................ 20

1.28. FAQ: - I NEED TO TAKE A PRINT OUT OF A REPORT AVAILABLE IN SAP?............................. 20

1.29. FAQ: - WHAT IS THE REPORT VARIANT? ............................................................................................ 22

1.30. FAQ: - HOW CAN I MAINTAIN A REPORT VARIANT? .................................................................... 22

1.31. FAQ: - I HAVE CERTAIN FIXED PARAMETERS IN REPORT, IS THERE ANY WAY BY WHICH
I CAN CALL TRANSACTION AND EXECUTE SAME WITHOUT ENTERING ANY SELECTION
PARAMETER? ......................................................................................................................................................... 22

1.32. FAQ: - I DO NOT NEED TO SEE ALL COLUMNS OF A REPORT CAN I GET THE REPORT
WHICH IS SPECIFIC TO MY REQUIREMENTS? ........................................................................................... 22

1.33. FAQ: - I CALL UP THE REPORT BUT DO NOT WANT TO TAKE PRINT OUT OF ALL
COLUMNS, HOW CAN I HIDE SAME AND TAKE A PRINT? ................................................................... 22

1.34. FAQ: - IN SYSTEM STATUS BAR MESSAGE IS COMING “YOU ARE NOT AUTHORIZE”. .... 25

2. PROJECT SYSTEM FAQ:- ............................................................................................................................ 25

2.1. FAQ: - WHICH TRANSACTION SHOULD I REFER TO CREATE THE PROJECT? ...................... 25

2.2. FAQ: - WHO ALL CAN CREATE THE PROJECT? .................................................................................. 25

2.3. FAQ: - I AM A JTO IN TELECOM OFFICE, I EXECUTE THE PROJECT AT MY LOCATION BUT
I’M NOT ABLE TO CREATE A SINGLE PROJECT? ....................................................................................... 25

2.4. FAQ: - AT WHICH TRANSACTION SHOULD I ATTACH SURVEY REPORT? ............................ 26

2.5. FAQ: - I HAVE ATTACHED THE DOCUMENT, BUT IT IS NOT OPENING? ................................ 26

2.6. FAQ: - IN MY OLD FILES I USED NOTE-SHEET, HOW CAN I CREATE NOTE-SHEET INTO
SYSTEM? ................................................................................................................................................................... 26

2.7. FAQ: - I AM NOT ABLE TO SEE MY NOTE-SHEET FOR ALL CUTOVER PROJECTS? ............... 26

2.8. FAQ: - WHAT SHOULD I ENTER IN SENT MAIL TO? ........................................................................ 26

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2.9. FAQ: - I HAVE ENTERED THE NOTE SHEET BUT IT IS VISIBLE PROPERLY TO THE
PERSON I HAVE SENT? ....................................................................................................................................... 26

2.10. FAQ: - I AM NOT ABLE TO DO THE GOOD ISSUE AGAINST PROJECT? ................................... 27

2.11. FAQ: - AT THE TIME GOODS ISSUE AGAINST RESERVATION I AM GETTING AN ERROR
MESSAGE “DOCUMENT DOES NOT CONTAIN ANY ITEMS”? ............................................................. 27

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1. General SAP FAQ:-

1.1. FAQ: - How to run SAP on My System?

1.2. FAQ: - I have open log on PAD of SAP where should I click to Work on?
1.3. FAQ: - What is the client number which I need to put?
1.4. FAQ: - How to reset my password?
1.5. FAQ: - After Log in into System, where should I click?

Answer: - Answer of all the above question (1.1 to 1.5) can be found in the attached
document, which helps any user to run and navigate the SAP on to their system.

SAP Logon &

Navigation.pdf

1.6. FAQ: - How do I gain access to SAP?

1.7. FAQ: - Who is my User Administrator and what can they do?
1.8. FAQ: - How do I access SAP if it says my password is incorrect?
1.9. FAQ: - What do I do if I forget my password?
1.10. FAQ: - What can I do if I'm locked out?
1.11. FAQ: - I am just transferred from one SSA/Area to another do I need another
to have another SAP ID?

Answer: - Depending on the BSNL business needs of your position, you and your
supervisor will determine the kind of access you need. For example, if you are
responsible for accounting, you need access to run financial transaction. For
ordering materials, you need MM or procurement access. If you are responsible for
payroll, you need access to one or several HR/Payroll profiles. Then, you can
contact your User Administrator to create your SAP account which is an employee
id.

Your User Administrator should be listed under your department. Your User
Administrator can sign you up for an SAP ID or can edit your profile. The User
Access can also change a profile for a position/roles and authorization in case you
have been transferred from one place to another. In case you have been transferred,
only roles and authorization shall be changed, SAP user ID will remain same.

In case you trying to login to SAP(Authentic Login) you get the message password
incorrect, first check your caps lock button is not on. Passwords are case sensitive
and must be typed in properly. If you still get the password incorrect message,
contact you system administrator for your password reset.

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1.12. FAQ: - What is the Transaction code, what does it refers to?

Answer: - A transaction code is an alpha numeric character command that tells the system
location of a task. Each SAP screen has a unique transaction code. A transaction code
may contain only letters such as ZMPR or a combination of letters and numbers
such as me51.
In SAP, you can use transaction codes as a shortcut or alternative to using the
navigation path to get to a system task. Type /n followed by the transaction code
and press the Enter/Return key.

For example, instead of following the navigation path User Menu >> Role DGM>>
Purchasing >> Requisitions >> Create a Requisition from the SAP User Menu
screen, you can type /nme51 in the Command field of any screen. In either case, the
"Create: Purchase Requisition: Initial Screen" is displayed

1.13. FAQ: - Where should I write the Transaction code to move onto screen?
Answer: - Transaction Code should be entered into Command field;
Command Field
The Command field is used to enter transaction codes that take you directly to a
system task without using menus. Sometimes the Command field is closed by
default. To open it, click the arrow to the left of the Save button. To use it, type the
transaction code in the blank field to the left and press enter.

Closed Command Field:

Open Command Field:

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1.14. FAQ: - What does the button available on toolbar in Initial screen refers to?

Answer: - The SAP buttons displayed on the Toolbar provide quick access to
commonly used SAP functions. If a Toolbar button is gray, it is not available for use
on that particular screen.

Keyboard
Button Shortcut Description

Enter key
Enter Click on the Enter button when you want the system to
validate your field entries and move to the next function,
or screen, in a system task. Note that clicking
on Enter does not save the information you entered
(see Save below).

Ctrl S
Save Click on the Save button when you want to save data or
save changes to data in a system task.

F3
Back Click on the Back button when you want to move back to
the previous screen or menu level.

Shift F3
Exit Click on the Exit button when you want to exit the current
menu level or system task without saving the data.

F12
Cancel Click on the Cancel button when you want to cancel the
data you entered in the current system task.

Ctrl P
Print Click on the Print button to print the SAP document
displayed on the screen.

Ctrl F
Find Click on the Find button (binoculars) when you want the
system to search for words and alphanumeric
combinations in the open document or display screen.

Ctrl G
Continue Use the Continue Search button (the binoculars with the
Search + sign) to continue searching for a previously selected

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search item.

Paging These four Toolbar buttons are called the Paging buttons.
You use them to move through a long list or report.

Ctrl Page Up
To move to the first page, click the button with two up
arrows.

Page Up
To move up one page, click the button with the up arrow.

Page Down
To move down one page, click the button with the down
arrow.

Ctrl Page Down

To move to the last page, click the button with two down
arrows.

Help F1
The yellow question mark is the Help button. It displays
generic (i.e., not MIT-specific) SAP Online Help. Select a
field or message, click the Helpbutton and a definition of
the field or message will be displayed. Not all fields have
definitions, and not all MIT workstations have the SAP
Online Help installed (due to disk space constraints on the
specific workstation).

None
Create a new SAP session.
(PC only)

Alt F12
Displays a menu that lets you change some of the options
(PC only) on your PC such as cursor size and position. Also allows
you to print your screen (Hardcopy).

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1.15. FAQ: - What is the meaning of Required, Default, Input, Grey-out and
Optional fields referring to?

Answer: - SAP has three field types, Required, Default, and Optional:-
• Required Entry fields are usually flagged with a tick mark . You must enter
data in Required Entry fields in order to proceed with a system task.

• Default Entry fields already have a system entry. However, you may be able to
overwrite the system entry depending on the system task and / or your SAP
profile.

• Grey-out Fields are those fields in which no data entry or data change is
allowed. These fields might have entry depending upon some other field data or
may be blank.

• Input Entry/Optional Entry fields are those in which you may enter data, but an
entry is not required by the system in order to proceed with a system task. Some
Optional Entry fields may become required depending on the values entered in
other fields.

1.16. FAQ: - What is the meaning of status Bar?

Answer: - The Status Bar, located at the bottom of the SAP screen, displays system
messages and other session information.

The large field to the left displays system messages or errors, such as "Make an entry
in all required fields." Double-click on the message or click the red circle and a
dialogue box pops up that explains the message and what action to take.

The second field defaults to display the system information such as system name,
(session number), and (client number). In the example above, the system is PRD, the
session number is (1) and the client number is (500).

If the Status Bar is closed on your PC, click the arrow in the bottom right corner of

the screen to open it.

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To change the information displayed in this area, click the Selection List button to
the right of the client number and select from the list that pops up:

The third field to the right displays the host name, for example, "PSE03ER1."

The fourth field to the right indicates the input mode, either overwrite or insert.
Click to switch between the two modes.

1.17. FAQ: - What Does SAP user Screen refers to how can I select same?

Answer: - There are one of two main screens you see when you first log on to SAP:-

• The SAP Menu screen which is the general screen delivered standard with SAP.

• The SAP User Menu screen is customized for BSNL transactions and should
be the default screen. It displays at least three main menu folders labeled: 1. User
menu 2. Role (there may be more than one Roles folder) 3. Favorites.

1. The User menu contains the Role folders and is personalized with your name.
2. The Role folder is the area menu such as Role DGM which contains transactions
on the BSNL ERP System navigation menu. You can have more than one Role
folder depending on which area menus you are authorized to use.
3. The Favorites folder can be used to store a list of your "favorites"; i.e., frequently
used transaction codes.

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1.18. FAQ: - Where I can see my SAP Mailbox/ Notesheet/ task list tray?

Answer: - After login into system, on the initial screen SAP mailbox/ Notesheet/ user task
tray can been seen by clicking onto SAP mailbox button available in system tray:

1.19. FAQ: - What are the Different kind of tool bar buttons available in SAP & is
there any keyboard command for same?

Answer: - To display the button name and keyboard shortcut, place the cursor over
the button. Keyboard shortcuts may be different depending on the SAP function you
are using.
Standard Toolbar Buttons

Keyboard Keyboard
Button Shortcut Description Button Shortcut Description

Enter key Enter/Continue Ctrl G Continue Search

Ctrl S Save F1 Help

Scroll to top of
F3 Back Ctrl Page Up
document.

Exit System Scroll up one

Shift F3 Page Up
Task. page.

Scroll down one

F12 Cancel Page Down
pag.e

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Scroll to last page

Ctrl P Print Ctrl Page Down
of document.

Create new
Ctrl F Find None
(PC only) session.

Customize local
Alt F12
(PC only) layout.

Application Toolbar and Screen Buttons

Keyboard Keyboard
Button Shortcut Description Button Shortcut Description

F8 Execute None Update/Refresh

F5 Overview Shift F5 Get variant

Shift F2 Delete Shift F6 Selection screen help

Navigation Buttons

Keyboard Keyboard
Button Shortcut Description Button Shortcut Description

Enter Enter/Continue/Copy F12 Cancel

Shift F1 Scroll right

F8 Scroll left
Shift F7 Next item

Ctrl Shift Move Favorites

Move Favorites Up Ctrl Shift F2
F1 Down

Ctrl F7 Previous layout Ctrl F8 Next layout

Ctrl F10 User menu Ctrl F11 SAP menu

Display Period
F6
screen

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Matchcode Buttons

Keyboard Keyboard
Button Shortcut Description Button Shortcut Description

Display Matchcode
F4 F4 Display Matchcode list.
(Mac) list. (PC)

Insert in personal Display personal value

list. Click on an list. After you create the
F6 Shift F6
item, then on the personal list, click on the
button. button to end the list.

Hold list displayed while

Restores the you make a selection.
Shift F6 original Matchcode Shift F4 Click on the button, then
(PC only)
list. double-click to select a
value.

Working with Data

Keyboard Keyboard
Button Shortcut Description Button Shortcut Description

Select all items on Deselect all items

Ctrl F1 Ctrl F2
screen. on screen.

Start/end of block.
Select the first item;
Ctrl F3 click the button. Select Ctrl F6 Display results.
the last item; click the
button.
Display all possible
F7 F8 Collapse all levels.
values.
Sort in ascending order:
Change sort order to
Ctrl Shift Ctrl Shift Sort in descending
descending or
F5 F4 order.
ascending (Fund
Analysis rpt)
Dynamic selections.
Selection options. Select additional
F2 Shift F4
Choose values >, <, etc. fields for search
criteria.
Display -> Change. Filter; restrict values
F5 Switches from display to Shift F5 to search on
(Mac)
change mode. Matchcode list.

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Multiple Selection.
Replace item back
Include or exclude
None None into workflow in
single values or ranges
Workflow Inbox.
of values.

Using Transactions (Reqs, JVs, etc.)

Keyboard Keyboard
Button Shortcut Description Button Shortcut Description

Display header Display line item

F6 F2
details. details.
Display additional Services for object
F2 None
info for PO line item. (Display JVs, Reqs).
General Statistics Display delivery
Shift F5
(Reqs) Shift F5 schedule for a PO line
Ctrl F12 PO History item.
Display delivery Display conditions for a
Ctrl F11 Shift F6
address. PO line item.
Display the vendor Ctrl Shift Show release strategy
F7
address for a PO. F6 for PO.

Formatting Text (Reqs, JVs)

Keyboard Keyboard
Button Shortcut Description Button Shortcut Description

Copy text (JV line

Shift F2 Delete selection line. Ctrl Shift F2
(PC only) item).

Ctrl F10 Item text (POs)

Ctrl Shift F1 Cut text (JV line item).
(PC only) Shift F6 Detailed text (JVs)
Paste text into field
Search and
after you copy or cut it.
F9 Shift F4 replace words in
Position the cursor and (Mac only)
the JV text screen.
click the button.
Select. Click in a line
F9 item, then on the F6 Create text (JVs).
button.

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1.20. FAQ: - I am not aware what value do I need to fill into the field?
1.21. FAQ: - How to search for the value for a single field?
1.22. FAQ: - When I click on to Search field I am not do not see any value I got
another window?
1.23. FAQ: - I am not aware what value do I need to fill into the field?

Answer: - For many entry fields, but not all, SAP provides a search function called a
Matchcode. Matchcodes allow you to select a value from a list or search for a value
by categories of data if there are many possibilities.
To display the Matchcode button, click in an entry field. The Matchcode appears on
the right of the field.

Types of Matchcodes: -

Matchcodes fall into three basic categories:

1) Short list or hit list

The values are listed on one screen. For longer lists, you may need to scroll down to
see all the values.

2) Restrict Value Range

Many entries are available for the field. A number of tabbed screens with different
categories display so that you can enter your search criteria.

3) Calendar search
A calendar-type dialog box is displayed so that you can select day, month, and year.
This is used in date fields such as invoice posting date

Hit List Matchcode: -

This type of Matchcode is displayed for a list of values. An example is the
Matchcode for the Business Area field on the "Create: Project: Initial Screen.”

• Click on the Matchcode button in the Business Area field.

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• Scroll down to see all values if necessary.

• Double click on to a value such as 6101 to select it. Same value shall get copied
into Business area field.

Restrict Values:
• You can search the hit list for more than one value at a time; for example all
profit center available in controlling are “1000”.

• Click the Enter button

• Result: A list of the values you specified is displayed. Double-click to select one.

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Calendar Search Matchcode:-

Click on the Matchcode button. The calendar dialog box displays the date on top,
and from left to right, the month/year, week number, and dates of the month.

To change the month and year:

• Scroll up and down in the navigation bar on the right (see the month and year
change in the left side of the box)

or

• Click on either the month, day, or year displayed on the top. Use the up and
down arrows on the right to change them. See below:

Double-click on the number of the day in the middle corresponding to the month.
Result: The entire date is copied into the entry field.

1.24. FAQ: - I am seeing so many values not relevant to my selection, how do I see
only relevant values.
1.25. FAQ: - How do I Insert Values in Personal List?

Answer: - You can restrict the values and customize your selection though adding
them into “Personal list option”.

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For example User wants to select the Company code during creation of Project for
Western telecom Project and he wants the company code to be inserted into his
personal list. He will follow the below steps;
• Select the value from the drop down list

• Click on to insert the value in the personal list. (Please select the values one
by one)
• Click on Personal Value List icon to view the values listed in the Personal
list.

Note: Personal List will be used wherever you want to restrict the values to your
relevant values only.

• You can move, rename or delete favorites or Favorites folders. Use the menu
path or Toolbar buttons described below to perform these tasks.

Function Procedure

Create a Favorites folder Follow the menu path: Favorites >> Insert Folder.

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Move the Favorites folder to the Follow the menu path: Extras >> Settings.
bottom of the list of folders Select Display favorites at end of list.

Move a favorite within a list of 1. Select the favorite.

favorites 2. Click the Down or Up buttons.

Move a Favorites folder within 1. Select the Favorites folder.

a list of Favorites folders 2. Click the Down or Up buttons.

Rename a favorite See Renaming a Favorite.

Rename a Favorites folder 1. Select the Favorites folder.

2. Follow the menu path: Favorites >> Change or click
the Change Favorites button .
3. Type in the new name and press the Enter button .

Delete a favorite or Favorites 1. Select the favorite or Favorites folder.

folder 2. Follow the menu path: Favorites >> Delete or click
the Delete Favorites button .

1.26. FAQ: - How Can I take a Print out from SAP?

1.27. FAQ: - I’m not able to take a Print out from SAP?
1.28. FAQ: - I need to take a Print out of a report available in SAP?
Answer: - Getting Hardcopy of SAP Data and Documents

SAP provides hardcopy output of the electronic data and documents stored in the
system via the many SAP reports. The printed reports are formatted and organized
for use on paper.
If you need a hardcopy of your SAP transactions or data, you should use these
reports.

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• Make sure you know approximately how many pages of output will be printed
by paging through the report on the screen first. You can also use the Print
Preview button available on the Print screen after you click on the Print
button .

• Make sure you know where you are printing. The default printer in your user
profile is, typically, one close to your office. Your user profile should have a
default printer. If it doesn't, you will be prompted to enter the printer name at
the time you print the report.

• When you click the Print button , you will see a message in the Status Bar with
the print spool number. Write down the print spool number. You may need it if
there is a print problem.

• Check the Output device field and make sure that the correct printer name and
location are showing.

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• Note down the Spool requested created at the status bar at the bottom of the
screen.

• Go to transaction SP02 to check the status of Print.

1.29. FAQ: - What is the report variant?

1.30. FAQ: - How can I maintain a report variant?
1.31. FAQ: - I have certain fixed parameters in Report, is there any way by which I
can call transaction and execute same without entering any selection
parameter?
1.32. FAQ: - I do not need to see all columns of a report can I get the report which
is specific to my requirements?
1.33. FAQ: - I call up the report but do not want to take print out of all columns,
how can I hide same and take a print?

Answer: -A report variant allows you to save the values that you entered into the
selection fields on a report. Once the variant is saved, it can be used every time the
report is run. To use a previously saved variant, click on the Get Variant button and
select the desired variant. The selection fields of the report are then pre-filled with
the values that were saved when the variant was created or last changed. Each time
you run the report using a variant, you don't need to retype or select all the values in
the fields.
You can create several variants for the same report, each one containing different
values. If you want to use identical selection criteria for multiple reports, for
example, the same range of cost objects, you must create a separate variant for each
report and then save it with the report where the values will be used.

Creating a Report Variant

You can create a variant before a report. In the following example, a variant is
created for the Project progress report, though the procedure is the same for creating
a variant of any report.

1. Enter the values that you want to save in the report fields.

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2. Click the Save as variant button .

3. Type in the name of the variant

4. Type in a Description so that you and others can identify the variant.

5. Click the Save button .

• Result: The report screen returns with a message at the bottom that the variant
has been saved.

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Finding a Report Variant

1. Click the Get variant button on the report entry screen

Result: A list of variants you searched for is displayed.

2. Double-click on a variant to select it.

3. Click the Execute button to run the report.

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1.34. FAQ: - In system status bar message is coming “You are not authorize”.

Answer: - When ever user is not authorized to carry out certain transaction, system
pop up with the message “user is not authorize to perform the task”.

In case if you still want to take the authorization as a business need, take a approval
of your supervisor and inform your system administrator with the approval.

In certain cases you are authorized for the transaction but still system give you the
error message “you are not authorized”, in that case immediately go to transaction
SU53 take a screen shot and send same to your system administrator.

2. Project System FAQ:-

2.1. FAQ: - Which transaction should I refer to create the project?

2.2. FAQ: - Who all can create the Project?
2.3. FAQ: - I am a JTO in Telecom office, I execute the project at my location but
I’m not able to create a single Project?

Answer: - After log-in into system, Go to transaction “CJ01 – Create Project: initial
screen” to create the project.
In all the areas only EO’s and DE’s are allowed to create the Project and its structure.

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 Module Name:- Project System
Business Process:- Transmission Projects

2.4. FAQ: - At which transaction should I attach survey report?

2.5. FAQ: - I have attached the document, but it is not opening?

Answer: - Any document related to Project can be attached via CV01n transaction.

Note: - Any document which need to be attached into SAP System against Project, it
should be PDF, MS office 2003 files (e.g. .doc) or MS Office 2007 file (.docx) only.

2.6. FAQ: - In my Old Files I have use used Note-sheet, how can I create note-
sheet into system?
2.7. FAQ: - I am not able to see my Note-sheet for all cutover projects?
2.8. FAQ: - What should I enter in Sent mail to?
2.9. FAQ: - I have entered the note sheet but it is visible properly to the person I
have sent?

Answer: - As in post ERP scenario, note-sheet was widely used with every file, same
way in ERP a note-sheet has been developed (transaction code ZPS_Notesheet)
which will act in same way and can be used against each Project.

To use an ERP note sheet just go to Transaction ZPS_notesheet then enter the WBS
Element for which note sheet need to created/update. Enter the HRMS number to
whom it should be sent keeping in mind that the first digit from the HRMS number
should be removed (in case HRMS number is not known, same can be search via
clicking into match code button). Enter the comments in the Note sheet from the first
line, i.e. without leaving any line in between as well as the first line and click on to
sent button. Note sheet will be available in SAP inbox of the person to whom it was
sent to.

Note: - For all previous Project data (cutover project) note sheet has not been
taken into ERP and need to be referred manually by a respect person or the same
can be scanned and can be attached as document in ERP.

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 Module Name:- Project System
Business Process:- Transmission Projects

2.10. FAQ: - I am not able to do the Good Issue against project?

2.11. FAQ: - At the time Goods issue against reservation I am getting an error
message “Document does not contain any items”?

Answer: - Note, that this issue might be there for projects related to “Cut Over”
Only. Next, In order to overcome this issue please check the following settings and
make the necessary changes as shown below:-
• Go to T Code: - CN22
• Select the internal Activity
Select the component Overview-
Go to Component
overview details
• Go to “Procurement Parameter” Tab

• Check that the setting for Res/Purchase Req. is shown as “Never” and as a result
the Indicator on “Movement. Allowed” is not ticked.
• Change this setting manually to:-

• Save and then try the Goods Issue.

• The new settings will allow the Goods issue now.

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