GGN Institute of Management & Technology

Civil Lines, Ludhiana

GUIDELINES FOR SUMMER TRAIINING

Dear student,

We are confident that you will be delivering your best efforts in the organization in which you are to
undergo summer training and will make every effort to convert this training into a long-term relationship
with that organization.
To enable you to score high and make good use of your efforts during training and subsequent
evaluation (in the following semester), we are sending you guidelines (along with formats as attachments)
which you are required to follow rigorously.

GUIDELINES DURING SUMMER TRAINING FOR ALL MANAGEMENT STUDENTS

Regarding Topic Submission Form

1. Topic Submission form will be sent by students through email to Placement Cell,
placmentdobm@gmail.com (a copy to the Faculty Guide).
2. No Topic Submission form will be acceptable by hand or orally or WhatsApp etc.
3. Last date for this form submission is 15 June 2018. No extension is possible for any reason.
4. The email should clearly mention your name, class and registration number.
6. Follow Annexure #1 for the format of Topic Submission Form.

Evaluation Basis

1. All students must note that they have to maintain two separate files containing complete
records of their training work during six weeks.

File #1: It will contain all the reports, topic submission form, fortnightly progress reports (hard
copy of sent e-mails), attendance sheet (maintained during training), and all the paper documents
maintained during training (as a proof of meaningful contribution to Organization).
Urgent Note: Students must retain the photocopies of all the documents sent to GGNIMT during
training by e-mail or personally (when to visit on scheduled date) and maintain these records in a
separate file. This file will be a significant basis for evaluation during 3 rd term presentations.

File #2: This file will be the Summer Training Project Report. It should be
prepared strictly according to the detailed guidelines laid down in Manual for Summer
Training. This report will carry 30 marks out of total 100.

Urgent Note: Report not prepared according to specified format will not be accepted. Maximum
use of Statistical tools must be made in your reports at appropriate places. Follow Annexure 2 for
guidelines related to report writing.

Company Appraisal: On Completion of training, your performance will be evaluated by your Training
Supervisor (in company) on Industry Feedback Form (Follow Annexure #3). Adhere to following
guidelines
1. Provide Industry Feedback Form (Hard Copy) to your Training Supervisor by 25h June 2018.
2. On completion of summer training, get this form (duly filled by training supervisor) in sealed
envelope with the supervisor signature encrypted on the envelope.
3. Forms not submitted in a sealed envelope or without signature or tampered envelopes will not
be considered for evaluation.
4. Student must attach the envelope in File One along with other documents. This is a
confidential document & it should be opened only in the presence of the panel members during
student's students’ personal visit to meet his Summer Training Guide.

Regarding Fortnightly Progress Reports

1. All the students will be required to send fortnightly Progress Reports through e-mail.
2. Dates for Submission of Fortnightly Progress Reports are: 20 June-First and subsequently
after every 15 days.
4. All the students will clearly mention their details in the subject of the e-mail as follows:
Subject: First Fortnightly Progress Report of Mr. ………………, Class: ……………… Roll No.:
……………..

Regarding Monitoring

All the students are advised to take their summer training rigorously and in the event of surprise check up
(expected in June-July), any student found absent or one's performance in organization found unsatisfactory
by faculty on visit may lead to cancellation of summer training.

All the students must keep in touch with their faculty guides during training. They should provide following
information to the faculty guide through e-mail latest by 15 June 2018.
1) Name, E-mail id & Contact No. of Training Supervisor.
2) Topic of Summer Training Project.
3) Company Name & Location.

Some students should work with the complete consent and guidance of their company guide only. For any
academic and project guidance, they should contact their faculty guide.

All students undergoing summer training will report at campus to their faculty guides on the following days: 22
June 2018 & 7 July 2018.
They must inform their company guides about these dates well in time for permission.

 LAST DATE OF SUBMISSION OF FINAL PROJECT REPORT: WITHIN 15 DAYS FROM

THE START OF THE SESSION
 WITHIN 30 DAYS FROM THE START OF THE SESSION, THERE WILL BE
PRESENTATIONS OF SUMMER TRAINING REPORTS BY ALL STUDENTS ON
DESIGNATED TWO DAYS (No teaching of other subjects on these days).

IMPORTANT DATES

Project Topic Submission - 15 June 2018 Email to Faculty Guide

Industry Feedback Form - 25 June 2018 at the time of college Visit

Fortnightly Progress Report - 20 June 2018 Email to Faculty Guide

and subsequently after every 15 days

Students personal Visit - 5 July 2018

In case, any faculty member is on summer vacation, he/she will continue to guide the students as per his/her
convenience. In case of Student’s personal visit on 20 June and 5 July 2018, the teacher must give alternative
dates to the student and intimate the undersigned in writing in advance.

…………………………….. ……………………………..

Dr. Harpreet Singh Prof. Manjit Singh Chhabra

Principal Director
 ANNEXURE-I

GGN INSTITUTE OF MANAGEMENT & TECHNOLOGY

Guidelines for Summer Training Report

Font Size : 12 Times New Roman

Line Spacing : 1.5

Paper Size : A4

Margins : One inch on all sides of the page except the left side (1.5”)

PRESENTATION OF THE REPORT

i. Title/ cover page

ii. Certificate by the Project-Incharge
iii. Certificate from the Company
iv. Self-declaration
v. Acknowledgements
vi. Table of contents (including list of tables and illustrations)
vii. Abstract/Executive summary

CHAPTER PLAN

1. Introduction to the subject

a. Theoretical Foundation
b. Any existing studies published on this topic and their findings(Literature review)
2. Introduction to the organization or the industry in which the project has been undertaken
a. Overview of the industry(History, Growth, Landmarks, major players and their
market share)
b. Profile of the Organization
c. Company’s History
d. Recent Achievements and milestones
e. Product range of the company / industry
f. Performance of the company over the last few years(Statistical Profile)
g. Financial status of the Organization
h. Future prospects/ plans
3. Objectives of the Study & Research Methodology : Important details related with sources of
data, sample place, sampling technique and methodology to be used, limitations of the study
should be explained.

4. Data Presentation, Analysis and Interpretation : Use of appropriate statistical techniques (

Hypothesis testing ; Z test, t Test, F test, Multivariate Data Analysis techniques like Factor
Analysis, Discriminant Analysis etc.) should be made

5. Summary, Conclusions & Recommendations

 Appendix (Questionnaire, Glossary of Terms, Abbreviations, Documents, Performas, Financial
statements etc.)

Bibliography**

Guidelines

* Executive Summary/ Abstract:

The report should carry an abstract (or executive summary) in the initial pages of the report. It
helps the reader to get an overview of the report. The length of the executive summary/
abstract can be upto 3-6 pages and should throw light on the following essential information:

- Purpose/ objective of the study and its significance

- Scope of the study and methodology
- Findings and recommendations

** Bibliography must be presented in the following format:

 Reference to a book:
Kotler, P. (2006), Marketing Management, Pearson Publishers Ltd.,New Delhi.

 Reference for an article:

Dorothy, Kristen, (1971), “Coping with Short-Term International Money Flows”, The Banker,
London, September, p.995.

 Reference to web page:

http://otn.oracle.com/docs/products/ias

Note:

 All references should be given alphabetically.

 The Literature reviewed should be in chronological order.
 Project report should contain page numbers starting from Introduction Chapter and
should be mentioned in the index
 ANNEXURE-II

GGN INSTITUTE OF MANAGEMENT & TECHNOLOGY

Project Topic Performa

(To be sent by email not later than 15 June 2018)
Name of the Student : ………………………………………..

Roll No. : ………………………………………..

Class, Section and Roll No. : ………………………………………..

Mobile No. : ………………………………………..

Address of Organisation : ………………………………………..

Date of Joining : ………………………………………..

Project Topic : ………………………………………..

Other Responsibilities : ………………………………………..

Company Guide’s Name and contact No. : ………………………………………..

Name& Designation

Phone No (O)

Mobile:

E-Mail:

Signature of Authority (with stamp)

 Change of Topic shall not be allowed later on.

 This information is required to keep track of student’s performance during summer training through
telephonic calls and surprise visits.

………………………………………..

Signature of the student with date

………………………………………..

Signature of the Faculty Guide with date

(Copy of the proforma to be retained by the faculty Guide)

 ANNEXURE-III

GGN INSTITUTE OF MANAGEMENT & TECHNOLOGY

Industry Feedback Form

(To be filled by the External Project In-charge)
1. Name of the student: ____________________________________________
Class, Regn. No. & Section_______________________________________________
2. Name of the Organization & Address_____________________________________
3. How do you rank him/her on the following 7 attributes? (Please √)
S.No Evaluation Criteria Very Good Satisfactory Poor Very
Good Poor
1 Punctuality
2 Adherence to company norms
3 Conduct / Behavior
4 Initiative
5 Eagerness to Learn
6 Approach towards the Project
7 Quality of Project work

4. What are the prospects of the students of being recruited by the organization on the completion
of his degree?
High Moderate Low

5. Any specific observations/suggestions for further improvement?

__________________________________________________________________________________
___

_________________ __________________
Signature Date

Particulars of the Project Incharge of the training:

Name & Designation : ______________________________________
Address (Office) : ______________________________________
Telephone Nos. : ______________________________________
 ANNEXURE-IV

Fortnightly Progress Report

1. Name of the Student: _____________________________________________________________

Roll No. and Class________________________________________________________________

2. Period of Training : From _____________________ To __________________

3. Name and address of the Organization: ___________________________

Phone No___________________ Fax_____________________ Email____________

4. Name and Designation of the Project In-charge in the organization

Phone No________________________________Email___________________________

5.Project Title ____________________________________________________________

Duties Assigned Target Date Current Status

6. What do you plan to accomplish between today and the next due reporting date?

_______________________________________________________________________

_______________________________________________________________________

7. How do you plan to accomplish the task?

_______________________________________________________________________

_______________________________________________________________________

8. Any Constraints Faced__________________________________________________

Signature of the Student: __________________

Signature of the designated Faculty

 SUMMER TRANING REPORT
ON

“xxxxxxxxxxxxxxxxxxx”
IN PARTIAL FULFILLMENT OF THE REQUIREMENT
FOR THE DEGREE OF
MASTER OF BUSINESS ADMINISTRATION (MBA)
SUBMITTED TO
GGN INSTITUTE OF MANAGEMENT AND TECHNOLOGY, CIVIL
LINES, LUDHIANA
SUBMITTED BY
xxxxxxxxxxxxx
ROLL NO: xxxxxxxx
2016-18

IK GUJRAL PUNJAB TECHINAL UNIVERSITY (PTU)

JALANDHAR
July 2018
 TABLE OF CONTENTS

CHAPTER NO PARTICULARS PAGE NO.

DECLARATION I

CERTIFICATE II

ACKNOWLEGEMENT III

1 INTRODUCTION 1

2 REVIEW OF LITERATURE 23

3 OBJECTIVES OF THE STUDY 33

4 RESEARCH METHODOLOGY 34

5 DATA ANALYSIS 36

CONCLUSIONS& SUGGESTIONS 48

- BIBLIOGRAPHY
51

- ANNEXURE
52
 DECLARATION

I XXXXXXXX being a student of MBA 2nd semester of GUJRANWALA GURUNANAK INSTITUTE OF MANAGEMENT
AND TECHNOLOGY, LUDHIANA. Hereby declare that all the work presented in the summer training report titled
“XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX” is an authentic record of my work carried under the guidance of
XXXXXXXXXXX. It is my own work and original piece of work. I have not submitted it earlier elsewhere.

(NAME OF THE STUDENT)

 CERTIFICATE
This is to certify that titled “xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx” submitted Name of the student (University
Roll No.xxxxxxxx) at GGNIMT, Civil Lines, Ludhiana affiliated to I.K. Gujral Punjab Technical University, Jalandhar
in partial fulfilment of requirement for the degree of MBA has been approved.

Date.................... ____________________

(Name of Guide)

Place...................
 ACKNOWLEDGEMENT
I XXXXXXXXXXX extend my sincerely thanks to all those people who have been giving me any kind of assistance
in the making and completion of this report.
I express my gratitude to my faculty guide XXXXXXXX, who has through her vast experience and knowledge has
been able to guide me at every step both ably and successfully towards the completion of this report. This
report would not have been Successful without her help and continuous guidance throughout. I express my
gratitude to GUJRANWALA GURU NANAK INSTITUTE FOR MANAGEMENT AND TECHNOLOGY, CIVIL LINES,
LUDHIANA.
I would hereby, make most of the opportunity by expressing my sincerest thanks to all my faculties whose
teachings gave me conceptual understanding and clarity of comprehension, which ultimately made my job
easier. Credit also goes to all my friends and people from various fields for giving me their precious time whose
encouragement kept me in good stead. Their continuous support has given me the strength and confidence to
complete my project without any difficulty.

(PRABHLEEN KAUR KAINTH)