SH1806

How to Use the MS Word Citation Feature

1. Gather all your sources and include them in your summary table.
2. Become familiar with the edition of MS Word you are using. Each edition places the works cited
section in a different position or tab. In most editions, it is under the “Reference” tab. In this case we
are going to use MS Word 2013 to 2016.
3. Click on the Reference Tab.

4. Change the Style to APA.

5. Click Insert Citation and Add New Source, then select the Type Of Source you have (journal,
books, video and others). Key in the author’s name and the other details.

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6. When you are done writing the source, it will automatically generate an in-text citation once you click
OK. It will appear where your cursor is. Repeat steps 3-5 to add another citation.

7. MS Word will record every new source you key- in. In this way, when you create your reference list
or your bibliography it will be less tedious. Click on the Bibliography.

8. A dropdown menu will appear. Select References.

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9. After selecting references, Word will automatically make a reference list for you. You can edit the
list’s font based on the format stipulated by your adviser or panelists. (Create the References at the
end making the document so the list will be in the correct order. If not, you can also update the list
through the tab on the References text box.)

References
Florida Gulf Coast University. (2013). Word 2013 - References and citations. Retrieved from www2.fgcu.edu:
https://www2.fgcu.edu/Support/Office2013/Word/references.html

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