Advanced Word

Processing Skills
LESSON
III
 Target Objectives:
By the end of this lesson, you will be able to

1. Create original or derivative content while carefully

citing sources using advanced MS Word tools in the Citation
& Bibliography group.
2. Proofread existing content using advanced MS Word tools.
3. Send customized letters to a large group of people using
the Mail-Merge feature of MS Word.
Make an Assesment:
- Check all MS Word tools that you are aware of in the list
below.
Checking Spelling
Text Basic Headers
& Grammar

Picture & Text Track Changes &

Formatting Text Comments
Wrapping

Formatting Finalizing &

Page Layout Protecting Doc.
Pictures

Printing Doc. Shapes SmartArt

Line & Paragraph Textboxes &

Mail Merge
Spacing WordArt

List Tables Styles

Hyperlinks Chart Reference

 Microsoft
Word These features are:

1. References: Citations
A word processing
and Bibliography
application developed by
2. Review: Spelling and
the Microsoft Corp. It
Grammar
lets you create documents
3. Review: Tracking
with several features that
Changes
make your work much
4. Mail Merge
easier.
 01
References:
Citations and
Bibliography
Citation & Bibliography

MS Word’s feature
that allows you to
insert in-text
citations. From your
in-text citations,
you can automatically
generate a
bibliography in any
format.
 Follow the Steps in
Creating your Bibliography ● Ask your teacher what is
the required style guide
for your document.

● Style guide to choose

from are APA, MLA, and
Chicago.

● To do this, click the

Reference tab, then
select the desired style
1. Choose your in the Citation &
Bibliography group.
reference style
 Follow the Steps in
You need to cite the
Creating your Bibliography ●
authors in your
documents for the info
you got from them.

● To do this, click the

Insert Citation command
in the Reference tab,
and select Add New
Source.

● A dialog box will

2. Add Citations and appear. Just enter the
requested information.
Sources Then click OK.
 Follow the Steps in
Creating your Bibliography
● You can easily create
the bibliography or
references at the end of
your document once you
encode the list of
sources in step 2.

● In Reference tab, select

the Bibliography
command, then choose the
desired style.
3. Insert the
Bibliography
 02
Review:
Spelling and Grammar
Checking Spelling and Grammar

In Word, you don’t have to worry about your spelling and

grammar. One of the features of Word serves to automatically
correct your spelling and grammar to help you produce a more
professional document
How to Run Spelling and Grammar Tool

1. Click the Spelling & Grammar Command from the Review tab.
How to Run Spelling and Grammar Tool

2. The Spelling and Grammar pane will

appear. Word will try to give one
or more suggestions for each error
in your document. You can select a
suggestion and click Change to
correct the error.
How to Run Spelling and Grammar Tool
3. Word will move through each error until you have reviewed
them all. After reviewing all the errors, a dialog box will
appear confirming that the spelling and grammar check is
complete. Click OK.

4. If no suggestions are given, you can manually type the

correct spelling in your document.
Ignoring Errors

The spelling and grammar check is not always correct. There

are many grammatical errors Word would not notice. There are
also times when the spelling and grammar check will say
there’s an error in a word or phrase when there’s none.
Usually, this happens with people’s names and words not in the
dictionary.

If Word identifies is an error, you can choose to ignore.

Depending on whether it’s a spelling or grammatical error, you
can choose from several options:
For spelling “errors”:
• Ignore: This will skip the word in question without changing
it.
• Ignore All: This will skip the word in question and all
other instances of the word in the document without changing
it.
• Add: This adds the word to the dictionary so it will never
come up as an error.

For grammar “errors”:

• Ignore: This will skip the word or phrase without changing
it.

For grammar errors, Word provides an explanation for why it

thinks something is incorrect. This can help you determine
whether you want to change or ignore it.
 ● The red line indicates
Automatic Spelling & that the word is
Grammar Checking mispelled.

● The blue line indicates

that there is a
Word automatically checks your grammatical error,
document for spelling and including misused words.
grammar errors, so you are
informed that there is an error
without running a separate check.
These errors are indicated
by colored, wavy lines.
 03
Review:
Tracking Changes
Tracking Changes
Every change you make to the document will appear as a
colored markup when you turn on Track Changes. If you
are going to remove or delete text, it will not
disappear; instead, the text will just be crossed out
by a markup, and when you add text, it will be
underlined by another markup. This is how Word allows
you to see edits before saving the changes
permanently.
 04
Mail Merge
Mail Merge  As the name suggest, this
feature allows you to create
documents and combine or
merge them with another
document or data file.

 It is commonly used when

sending out advertising
materials to various
recipients.
 To Component of
Mail Merge
Form Document

 It is generally the
document that contains the
main body of the message
we want to convey or send.

 The main body of the

message is the part of the
document that remains the
same no matter whom you
send it to from among your
list.
 Two Component of
Mail Merge
List or Data File

 This is where the

individual information or
data that needs to be
plugged in to the form
document is placed and
maintained.
Thank You!
Do you have any
questions, concerns,
or clarifications?