IT1802

AutoCorrect
• The AutoCorrect feature is used for correcting typos, capitalization errors, and misspelled words,
as well as automatically insert symbols and other pieces of text.
• There is already a default list of typical misspellings and symbols, but its entries may be modified.
• Aside from the AutoCorrect feature, you can also customize how Word corrects spelling and
grammar in the document.

Comments
• Attaching your comments to specific parts of a document makes your feedback clearer.
• If someone else is commenting on the document, replying to their comments lets you have a
discussion, even when you're not all in the document at the same time.
• Word allows you to reply, change, delete one or more comments, and even delete comments
from a specific reviewer.

Track Changes
• Turning on Track Changes gives you and your coworkers a way to make changes that are easy to
spot. It helps identify the changes made to your document and the specific person who did it. The
changes are reviewed, and can either be removed or accepted.
• When it's turned on, deletions are marked with a strikethrough, and additions are marked with
an underline. Different authors' changes are indicated with different colors.
• When it's turned off, Word stops marking changes, but the colored underlines and strikethrough
are still in the document.
• If there are multiple reviewers, each person will be assigned a different markup color.
• Track Changes Viewing Options:
o Simple Markup: This shows the final version without inline markups. Red markers will
appear in the left margin to indicate where a change has been made.
o All Markup: This shows the final version with inline markups.
o No Markup: This shows the final version and hides all markups.
o Original: This shows the original version and hides all markups.

Sharing and Collaboration

• The type of changes made in a document can be controlled using the following options:
o Encrypt with Password – password-protect the document
o Mark as Final – marks file as read-only
o Restring Editing – controls specific changes, such as forcing all changes to be tracked
o Restrict Access – grants access while removing ability to edit, copy, or print
o Add a Digital Signature – adds an invisible digital signature.
• The Share button allows you to invite others to view or edit your documents in the cloud using
OneDrive.
• Permission choices may be customized for the people you’re sharing a document with.
• When someone shares a Word document with you, the email you receive includes a link that
opens the document in your web browser: in Word Online. Select Edit Document > Edit in
Browser.
• If anyone else is working on the document, you'll see their presence and the changes they're
making. This is called coauthoring, or real-time collaboration.
• The Compare feature is used to compare two (2) documents to see differences between them
while the Combine feature merges the revisions made by different users into a single document.
References:
Parsons, J., Oja, D., Carey, P., and DesJardins, C. (2017). New perspectives Microsoft Office 365 & Excel 2016. USA: Cengage Learning.
Office 365 Training Center. (2018). In Microsoft Office. Retrieved from https://support.office.com/en-us/office-training-center
GCF LearnFree.org. (2018). Tutorial: Word 2016. Retrieved from https://www.gcflearnfree.org/word2016

03 Handout 1 *Property of STI

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