Microsoft Word

Version 2021
Introduction
Microsoft Word is a document-processing application developed by Microsoft. It is now one of the
most used applications when it comes to document creation and editing. 

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 Ribbon Style Menu
Ribbon style menu is something that MS Word produced in order to make it easier to navigate
all the features- 

• All features divided in groups for easier access.

• Icons present instead of drop-down list.

• Easier navigation with all the features

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 Home Ribbon Menu
Home ribbon menu is the default ribbon menu  and also includes the most used ribbon
groups. 

1. Clipboard

2. Font

3. Paragraph

4. Styles

5. Editing

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 Insert Ribbon Menu
Insert ribbon menu includes features which can be added to the document. It consist of ten
groups of related commands:

Pages Table Illustrations Add-ins Media

Header and
Links Comment Text Symbols
Footer

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 Design Ribbon Menu
The Design ribbon menu helps the individual in formatting the document with relevant themes
etc.

1. Document Formatting

2. Page Background

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 Layout  Ribbon Menu
Layout ribbon menu helps to change the look and the arrangement of the document. 

1. Page Setup

2. Paragraph

3. Arrange

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 References  Ribbon Menu
References ribbon menu helps to change the style of research and articles.

1. Table of Contents

2. Footnotes

3. Research

4. Citations and Bibliography

5. Captions

6. Index

7. Table of Authority

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 Mailings  Ribbon Menu
Mailings ribbon menu consist of commands which helps in mail merge.

1. Create

2. Start Mail Merge

3. Write & Insert Fields

4. Preview Results

5. Finish

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 Review Ribbon Menu
The Review Ribbon Menu helps in proofreading and editing the document.

1. Proofing

2. Accessibility

3. Language

4. Comments

5. Tracking

6. Changes

7. Compare

8. Protect

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 View Ribbon Menu
View ribbon menu consist of commands by which the individual can view the document
differently.

1. Views

2. Page Movement

3. Show

4. Zoom

5. Window

6. Macros

7. SharePoint

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 Spelling & Grammar
Spelling and Grammar check helps the individual in correcting the document and proofreading
it automatically.
Functions of Spelling and Grammar are:
• Helps in conducting a spell-check in the document.
• In case of misspelled words, it already gets underlined, alerting the individual.
• It directly takes the individual to the sentence, or word, where the spelling or the sentence
construction needs to be changed.

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 Grouping in Objects
Grouping helps in rotating, flipping, moving, resizing, multiple shapes and objects as they are
single shapes and objects.

Functions of Grouping:

• It is for grouping for two or more selected objects together.

• Helps in shaping the objects together.

 Inserting Captions
Inserting caption in pictures helps in labeling the pictures in the document.

Functions of Inserting Captions are:

• Helps the individual in labeling images in reference to the text.

• Helps the individual in navigating through the images easily by searching the captions.

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 Filling Shapes with Pictures
The individual can insert a picture into a shape. Changing the appearance of the picture by
cropping it to a specific shape (Such as: Circle, Star, Square, etc.). The shapes are known as
AutoShape.

Functions of filling pictures in AutoShape are:

• Gives a specific shape to the picture.

• Provides a special effect to the picture.

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 Icons and 3D Models
An individual can add icons and 3D models in their document. These icons and models can be
rotated 360 degrees or tilted up and down as well.

Functions of Icons and 3D Models are:

• 3D Models and icons provide a special effect to the document.

• All the icons and 3D models can be aligned and framed.

• Individual can choose 3D Models from online sources as well.

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 Web Layout View
Change the document's layout as per how it will look on a website.
 Page Numbering
Page Numbering is a feature in MS Word that lets you add page numbers to your word
document.

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 Page Orientation
Page Orientation is a feature in MS Word which helps in changing the layout of the document.

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 Page Size
Page Size is a feature in MS Word which helps the user in defining the size or customizing it as
per the requirement.

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