COAP Guidelines

The purpose of COAP is to fill all the M.Tech. seats in the participating institutes and also to provide a common
platform for all the participating PSU's to upload their Job offers to the GATE Qualified candidates
To realize this goal, the following guidelines have been proposed

1 Participating Institutes/ PSU's upload their offers (seats/ jobs) during some prefixed dates and the registered
candidates can choose any one of the available offers, during each round of offers. A candidate can select maximum
of one offer out of available offers in each round. Candidates will have the following THREE options in each round.
1.1 Option 1- 'Accept and Freeze': This option should be selected if a candidate is willing to accept one of
the available offers and does not like to be considered for upgrading to higher preferences, if any, in the
subsequent round(s) of admission. Candidates selecting this option WILL NOT be considered in the
subsequent round(s) of admission in any of the participating academic Institutes and PSUs.
After clicking the 'Accept and Freeze' option, the candidate should press 'submit' button to confirm the
submission of decision. Subsequently, the candidate should visit the respective Academic Institute's
Admission Portal or PSU's Job Portal and follow the procedure as per the instructions on the respective
website.

1.2 Option 2- 'Retain and Wait' : This option should be selected if a candidate is accepting one of the
available offers and also would like to be considered for upgrading to the candidate's higher preferences, if
any, in the subsequent round(s) of offers. Candidates selecting this option WILL NOT be considered for the
other rejected offers in the current round and also if any higher preferred offer is made in the next round
then the existing 'Retain and Wait' offer will be released. Nevertheless, the candidate will be considered for
other higher preferences, if any, in the subsequent round(s) of admission offered in the participating
academic Institutes and PSUs. After clicking the 'Retain and Wait' option, the candidate should press submit
to confirm the submission of decision. Subsequently, the candidate should visit the respective Academic
Institute's Admission Portal or PSU's Job Portal and follow the procedure as per the instructions on the
respective website.

1.3 Option 3- 'Reject and Wait': This option should be selected if the candidate is not willing to accept any of
the offer(s) of admission / job. Nevertheless, the candidate will be considered for other higher preferences,
if any, in the subsequent round(s) of admission offered in any participating academic Institutes and PSUs.
After clicking the 'Reject and Wait' option, the candidate should press submit to confirm the submission of
decision.

2. After making the final choice, candidates have to complete the submission procedure by pressing 'submit'
button. Without completing the submission procedure, it will be treated as if the candidate has not accessed the
COAP vide 5.

3 After selecting an offer of joining / admission either with "Accept and Freeze" option or with "Retain and Wait"
option, the candidate will visit the concerned organization's Webpage / Institute's M.Tech. Admission portal for the
subsequent admission / joining procedure. The admission / joining procedure should be completed by the
candidate within the due date.

4 Once a candidate declines / rejects offer(s) in a particular round, the candidate will not be considered for the
same offer(s) thereafter. However, the candidate (either with option 'Retain and Wait' or with option 'Reject and
Wait' ) will be considered for the higher preferences, if any, in the subsequent round(s) of offers.

5 Candidates should visit each round of offers till the decision of "Accept and Freeze" is made by the candidate. If a
candidate does not access the COAP or does not make a decision during a particular round of offers, then all offers
made during that round will be considered as Rejected by the candidate. Nevertheless, in case, if the candidate has
given higher preferences, then the candidate will be considered for the higher preferences, if any, in the
subsequent round(s) of offers.

6 In the final / last round of offers, registered candidates will be provided with only two options of "Accept and
Freeze" or "Reject and Quit" . Candidate should select the option "Accept and Freeze" if the candidate is willing to
accept one of the offers. After clicking the 'Accept and Freeze' option, the candidate should press submit to confirm
the submission of decision. Subsequently, the candidate should visit the respective Academic Institute's Admission
Portal or PSU's Joining Portal and follow the procedure as per the instructions on the respective website. The
admission / joining procedure should be completed within the due date.
Candidate selects the option "Reject and Quit" , if the candidate is not willing to accept any of the offers. Then all
offers made during that round will be considered as Rejected. The candidate should press submit to confirm the
submission of decision. If a candidate does not access COAP or does not make a decision during the final round of
offers, then all offers made during that round, will be considered as Rejected by the candidate.

7 It should be noted that during the operation time window of COAP, offers from participating institutes and PSUs
will be available at COAP only. Candidates are required to make a decision on acceptance or upgrade or rejection at
COAP only.

8 After the last / final round at COAP, no offers will be available at COAP. For any admission related matter,
candidates must visit the respective Academic Institute's Admission Portal or PSU's Joining Portal.

9 After the last / final round at COAP, any Institute / PSU(s) may like to fill the vacancy with additional / spot rounds,
for which candidates will follow the guidelines of the respective institute(s) / PSU(s). In this case, admission and
offer related information would be available only on respective Institute's admission or PSU's website.

10 Please refer to Action Flow Charts I and II for COAP Rounds of Offers.
1. DOCUMENT VERIFICATION ANNEXURE ‘A’

1. Please meet the Deputy Registrar (Academic) with the following documents in original, to complete the
admission formalities on the date of reporting, also bring one set xerox copies. After the payment of admission
fees, you must upload scanned copy of all the certificates and mark sheets in addition you must also upload duly
filled forms given in this attachment i.e. all the declarations/undertakings, medical proforma in the link “Click
here to Upload Certificates” on or before 10 th July 2019 in the Applicant’s interface. These forms contain “S.R.
No.” column i.e. Student Registration Number – please leave it blank while scanning these forms. After
uploading of all these documents, you will be able to print a temporary ID Card, and an Admission proforma.
These print out must be submitted at the time of reporting.

a. Matriculation or SSLC Certificate in original for verification of date of birth

b. Marks cards in original for all examinations from SSLC/Matriculation onwards.
c. Degree certificate of the qualifying examination.
d. GATE/CEED score card.
e. Candidates for M Tech/ M Des programmes should complete all the requirements for the award of their
qualifying degree including dissertation, project, viva-voce, etc. by 14th August 2019. At the time of
admission they should produce all the Marks Sheets and degree/provisional degree certificate issued by the
head of the Institution/University Authority. Such candidates will be given regular admission.
f. If you have completed all the formalities for the award of a degree but yet to receive the marks cards/degree
certificate of your qualifying examination, you should produce at the time of admission, a provisional
certificate from the University Registrar or Controller of Examination stating that you have completed all
the requirements for the award of the degree, including dissertation/project report/viva voce etc. as
applicable. Till this condition is fulfilled, your admission will be treated as provisional. However you
should produce the final degree certificate/marks card on or before 31st October 2019.
g. Two passport size colour photographs for issue of identity card.
h. If you belong to SC/ST category you should produce the original Certificate recently issued by the
competent authority.
i. If you belong to OBC non creamy layer (as listed in the Central list) you should produce the original
Certificate recently issued by the competent authority.
j. If you belong to Person with Disability (PwD) or Kashmiri Migrant (KM) you should produce the original
Certificate recently issued by the competent authority.
k. Aadhaar Card (if not available enrolment slip) to be scanned and uploaded.

2. EMPLOYED CANDIDATES : In case you are employed in a government, quasi government or government-aided
institution, or similar institution in public/private undertaking etc. you must produce a ‘Relieving Certificate’ from your
employer at the time of admission.

3. MEDICAL REQUIREMENTS : The Medical Examination Form, given below, has to be filled and signed by an
Registered Medical Practitioner and presented to the Chief Medical Officer of the Institute for his scrutiny, along with the
original REPORTS, when you meet him on being admitted to the Institute. The medical examination will not be done at IISc
Health Centre and the cost incurred for the medical examination will not be reimbursed. Your admission is subject to your being
declared physically fit by the Institute Medical Officer for undertaking the course.

4. DECLARATION BY PARENT/ GUARDIAN : You must fill in the ‘Declaration by Parent/Guardian’ form given below,
and submit at the time of reporting.
Dear Prospective Student,

Please find below some of the admission forms which are required to be duly filled and signed by
you/your parents appropriately, after payment of admission fee. These forms are to be uploaded
using the link “Click here to Upload Certificates” in the Applicant’s interface on or before 10 th July
2019. You must bring the original forms along with you while reporting. The status of admission is
based on the documents that you submit, if all the documents are submitted both in online and in
original at the time of reporting, then your admission status will be “confirmed” or else the status
will be “provisional” till such time you produce the same.

1. Medical Examination Form

2. Declaration by the parent/guardian
3. Undertaking by the parent/guardian
4. Undertaking by the Student
5. Travelling Allowance (TA) Form – to be filled and submitted at the department.

In addition you are also required to bring a print out of the following
a. Online application form.
b. Admission offer letter and
c. One set of copies of certificates/mark sheets from 10th Std onwards.

Further, you must enter your bank account details that is aadhaar seeded (only SBI or CANARA
Bank accounts are acceptable) by using “Update Bank Account Number” link in the Applicant’s
interface. In case you do not have an account in the above said banks, you may open the account
after joining the Institute within 30 days either in CANARA BANK or State Bank of India,
available in the IISc campus.

You should produce all these print outs together at the counter in the Faculty Hall where you will
be provided with a token number for the admission process, on first come first served basis.

Plese note: Using of motorised vehicle is restricted in the Campus and

hence all are requested to use bicycle for transportation within the
campus.

For your information on arrival at Bangalore for admission – Accommodation is provided only after the
admission formalities are completed. Hence students who are coming one/two days before the reporting
dates may stay at their convenient place and come for reporting on the dates given in the offer letter. It may
also be noted that the accommodation will not be provided to the parents.
Indian Institute of Science is popularly called ‘TATA INSTITUTE’ in Bangalore. It is situated at a distance
of approximately 6 Kms. from the Bangalore City Railway Station/City Bus Station/Cantonment Railway
Station and within 2 Kms. of the Yeshwanthpur Railway Station. Bus numbers from Bangalore City Bus
Station are 273, 276, 99A, 99B, 272, 252.

Regards,

Deputy Registrar
Academic
 STUDENTS MEDICAL EXAMINATION FORM

1. Examination by a General Physician (M.D. in General Medicine)

I Dr. ……………………………………………………………………………………….. after examining (with

necessary investigations) Mr./Ms. ……………………………………………………………… son / daughter of

Mr./Ms. …………………………………………………………………… born on………………………………

CERTIFY

Weight …………………kgs, Height …………………cms Blood Pressure ……………………..…mm Hg

Girth of Chest (a) At rest ………………….. ……………... (b) After deep inspiration …………………….

Cardiovascular System ……………………………………. Heart ……………….Heart Sounds…………...

Respiratory System ………………………………………...

Neurological System ………………………………………...

Psychological disturbance Yes / No. If yes, specify …………………………………

Past Medical or Surgical Record ………………………….. ………………………………………………….

Identified allergies ………………………………………………………………………………………………...

Current treatments ………………………………………………………………………………………………...

A. In addition to the childhood vaccination the following adult boosters are recommended as pre-admission
compulsory vaccination:
1. Typhoid
2. Hepatitis A
3. Hepatitis B
4. MMR. 1 Dose after age of 15 years
5. Chicken pox
6. DT/Tdap

B. Recommended but not mandatory vaccination : Meningitis

C. Only those candidates in whom vaccination is medically contraindicated will be exempted from these vaccination
on production of medical certificate.
D. Proof of having received the mandatory vaccination is must at the time of admission.

Date:

Place: Signature & Seal

….2
2. Examination by Opthalmologist*

Aculty of Far Vision Near Vision Colour

Vision Vision
Naked Eye With Glasses Naked Eye With Glasses
R.E
L.E

*Latest Optometrist’s Recommendations, if any to be attached in original,

Remarks/ Special Recommendation, if any.

I Dr. ……………………………………………………………………………………….. have examined (with

necessary investigations) Mr./Ms. ……………………………………………………………… son / daughter of

Mr./Ms. …………………………………………………………………… born on………………………………

and the above information given to the best of my knowledge are correct and true.

Date:

Place: Signature and Seal

1. Examination by ENT Specialist*

Inspection / hearing *Audiometry

Right Ear
Left Ear

*Latest Audiometry report to be attached in original

Remarks / Special Recommendations, if any.

I Dr. ……………………………………………………………………………………….. have examined (with

necessary investigations) Mr./Ms. ……………………………………………………………… son / daughter of

Mr./Ms. …………………………………………………………………… born on………………………………

and the above information given to the best of my knowledge are correct and true.

Date:

Place: Signature and Seal

….3
INVESTIGATIONS

DETAILS DATE RESULT

1.Electrocardiogram*
2. Chest X-Ray*
3.Sonography (whole abdomen)*
4.Urine*
5.Blood Tests*
Blood Sugar (F/PP)
Urea/ Creatinine
Peripheral Smear Study/HB%
Lipid Profile
Blood Group/ typing (if not known)
HBS Ag
*All original investigation reports (only) to be attached.

Remarks / Special Recommendation, if any:

Conclusion: Fit/ Unfit to pursue higher education with a very tight academic schedule.

Date:

Place: Signature & Seal

Signature of the candidate ……………………………………………………………………………

Note: The medical examination will not be done at IISc Health Centre and the cost incurred for the medical
examination will not be reimbursed.

For Office Use only

S.R. NO.
Date of admission
Department
Program

*****
 INDIAN INSTITUTE OF SCIENCE, BANGALORE
DECLARATION BY PARENT/ GUARDIAN

Name of the Student ___________________________________

Father’s Name ___________________________________

Mother’s name ___________________________________

Guardian’s name ___________________________________

(in case parents are not there)

Annual Income ___________________________________

(including all sources)

Permanent Address of parents___________________________________

___________________________________

___________________________________

Telephone No. with STD code: _____________________

Mobile No: _____________________

In the event of Mr/Miss/Mrs. ______________________________________________________

being admitted to the Institute, I shall be responsible for his/her conduct conducive to the academic
activities of the Institute, as well as support at the Institute.

Place:
Date : Signature of the Parent/Guardian
Name:
 INDIAN INSTITUTE OF SCIENCE, BANGALORE
UNDERTAKING BY PARENT/GUARDIAN

1. I,__________________________________________________________________________
F/o./M/o,G/o.of Mr./Mrs./Ms._____________________________________________________
have carefully read and fully understood the law prohibiting ragging and the directions of the

Supreme Court and the Central/State Government in this regard as well as the UGC Regulations on

Curbing the Menace of Ragging in Higher Educational Institutions, 2009, and agree to abide by the

same by my ward.
2. I assure you that my son/ daughter/ ward will not indulge in any act of ragging,
3. I hereby agree that if he/she is found guilty of any aspect of ragging, he/she may be punished as

per the provisions of the UGC Regulations mentioned above and/or as per the law in force.
4. I have gone through the conduct rules specified by UGC on their website (www.ugc.ac.in) and

agree to abide the same by my ward.

Signed this _____________________ day of ___________________ month of _______________year

Signature of the Parent/Guardian

Name :

Address :

Department of SIGNATURE OF THE CHAIRMAN

 INDIAN INSTITUTE OF SCIENCE, BANGALORE

UNDERTAKING BY THE STUDENT

1. I,_____________________________________________________________________________
S/o. D/o. of Mr./Mrs./Ms._________________________________________________________
have carefully read and fully understood the law prohibiting ragging and the directions of the
Supreme Court and the Central/State Government in this regard.

2. I have read the “UGC Regulations on Curbing the Menace of Ragging in Higher Educational

Institutions, 2009” dated 17th June, 2009 (www.ugc.ac.in) and agree to abide by the same.
3. I hereby understand that
 I will not indulge in any behavior or act that may come under the definition of

ragging,
 I will not participate in or abet or propagate ragging in any form,
 I will not hurt anyone physically or psychologically or cause any other harm.
4. I hereby agree that if found guilty of any aspect of ragging, I may be punished as per the provisions

of the UGC Regulations mentioned above and/or as per the law in force.
5. I have gone through the conduct rules specified by UGC on their website (www.ugc.ac.in) and agree

to abide the same.

6. I hereby affirm that I have not been expelled or debarred from admission by any institution.

Signed this _____________________ day of ___________________ month of _______________year

SR Number: Signature of the Student

Department of SIGNATURE OF THE CHAIRMAN

 INDIAN INSTITUTE OF SCIENCE, BANGALORE

DECLARATION BY THE STUDENT

I _____________________________________________________ son / daughter of

______________________________________________________ hereby declare that
on admission I will endeavour to complete successfully my Research/ Course program
for which I have been admitted to the Institute. I hereby affirm that I accept the code of
ethics* and conduct in this regard and undertake to the best of my capability to complete
my studies in the Institute. For any breach of code of conduct in this regard, I am aware
that:

(i) I will be expelled from the Institute

(ii) I will not be eligible for readmission as a student of the Institute for a period of
three years, and
(iii) I will not be eligible for a grade card or certificate for the course studied or work
carried out by me as part of the program for which I was admitted.

Further, I also declare that if for any legitimate reason, I am forced to discontinue, I would
do so only on prior intimation and permission from the Chairman of the Department.

S R Number :

Date : SIGNATURE OF THE STUDENT

Department of

SIGNATURE OF THE CHAIRMAN

* including the Internet Access and Network Usage Policy

(http://www.serc.iisc.ernet.in/network/internet-usage-policy.htm)
 INDIAN INSTITUTE OF SCIENCE, BANGALORE 560012
TRAVELLING ALLOWANCE FORM
for M Tech/M Des/ M Mgt PROGRAMMES SESSION 2019

1 TA for joining the Institute on Date : 24th July 2019 Second Class
(Sleeper Class)
Train Fare
Rs. Ps
(a) Travelled by Train / Bus From :
To : BANGALORE
Ticket No: (please attach the tickets) Date of journey :
: TOTAL
Note: Please attach the government bus ticket or train tickets only (if travelled by train in sleeper class), else do the following:

Open the website www.erail.in and key in your departure and arrival destinations, select General Quota and Sleeper Class and
then click on Get Trains - you will get list of trains. Then click on the Express train, then you will get the complete details of the
train including fare for the journey. Take a print out of the same and attach it to this TA Bill, claim will not be considered without
the print out (specimen is attached here below). You must enter only the Train Sleeper Class fare in the columns provided above
for the claim, even if you travel by any other means (like may be by flight or by A/C class or etc.,).

I declare that the above mentioned particulars are true to the best of my knowledge.

Date : Signature of the candidate

S.R.NO:

FOR DEPARTMENT USE ONLY

Certified that Mr / Ms. _______________________________________________________ S.R. No.

________________
has joined this Department for M Tech Programme. He / She may be paid the travelling allowance as follows :

1 Single second class railway fare by the shortest route from the place of journey to the Institute for joining.

Date : Signature of the Chairman

Department:

FOR ACCOUNTS SECTION USE ONLY

DEBIT : Contingency Grant of :

TA of Rs. ______________ ( Rupees ____________________________________________________ ) is sanctioned.

SUPERINTENDENT ACCOUNTS OFFICER

ACKNOWLEDGEMENT
Received Rs. ___________ (Rupees _______________________________________________________ )

Stamp
Date : Signature