Ergonomic Working Conditions Checklist

Done?
WORKING CONDITIONS
The workstation is designed or arranged for doing VDT tasks so it allows the employee's Y N
A. Head and neck to be about upright (not bend down/back)
B. Head, neck and trunk to face forward (not twisted)
C. Trunk to be about perpendicular to floor (not leaning forward/backward)
D. Shoulders and upper arms to be about perpendicular to floor and relaxed
E. Upper arms and elbows to be close to body (not extended outward)
F. Forearms, wrists and hands to be straight and parallel to floor (not point up/down)
G. Wrists and hands to be straight (not bend up/down or sideways toward little finger)
H. Thighs to be about parallel to floor and lower legs to be about perpendicular to floor
I. Feet to rest flat on floor or be supported by a staple footrest
J. Work tasks organized to allow 5-min breaks every 55 minutes plus microbreaks

Done?
SEATING: THE CHAIR Y N
1. has a 5-prong base that is stable
2. seat has breathable cushioning of dense foam and a rounded/waterfall front (no sharp edge)
3. is height-adjustable for standard, small or large users
4. seat pan has room for a fist length between the seat edge and back of lower legs
5. seat pan depth is appropriate for small (38-42cm), medium (42-46cm), large (>46cm) operators
6. backrest can be adjusted to support the employee's lower back (lumbar area)
7. armrests support the arms at a height to perform typing and mousing tasks without impeding motion
8. armrest distance is adjustable or does not require arm deviations (inward or outward)

Done?
KEYBOARD/INPUT DEVICE
The keyboard/input device is designed or arranged for doing VDT tasks so that Y N
9. Keyboard platform is stable and large enough to accommodate keyboard and mouse
10. Input device (mouse or trackball) is located close to the keyboard and can be operated without reaching
11. Input device is easy to activate, does not require excessive force and fits the user's hand
12. Wrists and hands to not rest on sharp or hard edge

Done?
MONITOR
The monitor is designed or arranged for VDT tasks so that: Y N
13. Top line of screen is at or below eye level
14. Monitor distance is within arm reach (40-74cm) (large screen needs special consideration)
15. Monitor can be positioned directly in front of employee and does not require neck twist
16. Employees with bifocals/trifocals are able to read without bending head or neck backward
17. Glare does not induce awkward neck or trunk postures

Done?
LIGHTING
The lighting and office surroundings can be arranged so that: Y N
18. Glare is eliminated from the screen and does not cause awkward postures
19. Low-level (300-500lux) computer work as well as paper-based work can be completed
20. Direct or indirect glare is eliminated with blinds, curtains or anti-glare screens
Done?

WORK AREA
The work area is designed or arranged for doing tasks so that: Y N
21. Thighs have clearance space between chair and VDT table/keyboard tray
22. Legs and feet have clearance space under VDT table so employee can get close to the keyboard holder
23. Workstation and equipment have sufficient adjustability
24. Workstation, equipment and accessories are maintained in serviceable condition and function properly
Done?

ACCESSORIES Y N
24. Document holder, if provided, is stable and large enough to hold documents that are used
25. Document holder, if provided, is placed at same height and distance as monitor screen or is "in-line"
26. Wrist rest, if provided is padded, free of sharp and square edges and in good shape
27. Telephone can be used with head upright and shoulders relaxed if VDT tasks are done simultaneously
Note:
“Done?” Column is answered with a Yes or No. It shows if the particular issue was fixed during the ergonomic assessment