Mae’s Tasks:

 Ref

 Aircon

 Conference room

 Permits for pull outs, deliveries, or work permits

 Office maintenance (every Saturday)

 Grocery (every monday)

 Office supplies inventory (every 2 weeks)

 IPC Access Pass (every end of the month)

 Internet access report for downtimes

 Nanyang’s permits:

* Barangay clearance (*No lease of contract yet)

* Business Permits (*needs Barangay clearance first)

* sss

* pag ibig

* philhealth

 Grandbo’s Amendment

For the compliance monitoring requirements:

1. Latest due financial statement

 2. Latest due General Information Sheet (GIS)

 3. copy of certificate of incorporation, Article of Incorporation and by-laws (if

any)

4. Copy of latest approved amendment/s for articles of incorporation and by-laws

5. Registration of stock and transfer book/ membership book

6. Acknowledgement from office of general accountant (OGA) to use foreign

currency (if any).

Joy’s Tasks:

 Network projects- daily update of status

 Supplier’s contract- monitor’s expiration, notify 30days before expiration

 Remind sir chris schedules

 Look for maid and private family doctor

Jane’s Tasks

 1509- terminations of lines PLDT, update status

 DD Tower 5- assist Leo/ Eugene, process payment

 Equipment Inventory

Rod’s Tasks

 Bank Accounts

Maintain all accounts are updated. (BDO-PHP/USD) (UCPB-PHP)

All cheque are recorded are covered and good to avoid penalty.

All Cheque issued are covered.

Deposit cash and cheque to various accounts.

 Payment

Summarize all payment for suppliers.

Check if all correct and updated.

Releasing of issued cheque payment for supplier.

Make sure the payment for all utilities.eg. Parking, Office Unit, Water Bill etc.
 Collection

Print invoices for collection (Jim and Max)

Report financial activities and collection for the day.

Print all copies and report to JM weekly.

All receivables (Cash and Chq)

 Safe Keeping of all new contract

Nanyang, Grandbo and Grandwidth (Client)

Suppliers

 Filing and Documentation of

Payment copies

Cheque Copies

Reimbursement Copies

Deposit Payment (Cash and Chq)

Files to Report to GW