1.1. a) How are senior managers personally involved in Commitment to HSE management for example objective-setting and HSE aspects monitoring, inspecting sites, participating in incident through investigation, providing resources in the context of leadership corrective action, attendance in meetings etc.? Please provide evidence
b) Provide evidence of commitment at all levels of the
organization?
c) How do you promote a positive culture towards HSE
matters? Please provide evidence
2.1. a) Does your organization have an HSE policy
HSE Policy document? documents If the answer is YES please attach a copy.
b) Who has overall and final responsibility for HSE in
your organization? Please provide evidence
c) Who is the most senior person in the organization
responsible for this policy being carried out at the premises and on site where his employees are working? Provide name and title.
d) Itemize the methods by which you have drawn your
policy statements to the attention of all your employees? Questionnaire Items Bidder’s Responses e) What are your arrangements for advising employees of changes in the policy? Please provide evidence
3.1. a) Have you established, implemented and maintain a
Hazard procedure for the ongoing hazard identification, risk identification, assessment and determination of necessary controls? risk assessment Please provide evidence and determining controls
b) Do you document and keep the results of hazard
identification, risk assessment and determined controls up-to-date? Please provide examples of records
c) Please describe methodology and procedure for
hazard identification and risk assessment and provide evidence
d) How do you manage and control any changes that
can affect or impact HSE hazards and risks. Questionnaire Items Bidder’s Responses
e) How do you determine the need for controls? Please
provide evidence
f) How do you ensure hazard identification and risk
assessment are ongoing? Please provide evidence 3.1.1. a) Do you have specific policies and programs on Health hazards specific health hazards e.g. substance abuse, blood borne pathogens, malaria pandemic diseases etc. Please provide evidence
b) What types of health hazards (chemical, vibration,
noise, radiation, etc.) are associated with the scope of your services? Explain how occupational health hazards are identified, assessed and controlled. Please provide evidence
c) What systems are in place to control these hazards
and monitor the effectiveness of these controls? Is worker’s regular exposure monitoring part of these systems? Please provide evidence 3.1.2. a) What types of safety hazards (mechanical guarding, Safety hazards work at height, lifting and hoisting, confined space entry, explosive atmosphere, excavation, scaffolding, ladders, hazardous processes (roof work, steel erection, demolition, piling etc.), Questionnaire Items Bidder’s Responses movement of materials (cranes, goods hoists, manual handling), vehicles, electrical equipment are associated with the scope of your services? Please provide evidence
b) What systems are in place to control these hazards
and monitor the effectiveness of these controls? Please provide evidence 3.1.3. a) What types of logistics hazards (land transport, air Logistics transport, marine transport, materials handling etc.) hazards are associated with the scope of your services? Please provide evidence
b) What systems are in place to control these hazards
and monitor the effectiveness of these controls? Please provide evidence 3.1.4. a) What types of environmental hazards (chemical Environmental spill, atmospheric emissions, waste disposal etc.) are hazards associated with the scope of your services? Please provide evidence
b) What systems are in place to control these hazards
and monitor the effectiveness of these controls? Please provide evidence 3.2. a) Do you make a policy commitment to compliance Legal and other with applicable legal and other HSE requirements requirements that relate to HSE hazards? Please provide evidence b) Do you identify and access the legal and other HSE requirements that applicable to your activities? Please provide evidence 3.3. a) Have you established, implemented and maintain Objectives and documented HSE objectives, at relevant functions programs and levels within your organization? Please provide evidence b) Are objectives measureable, where practicable, and consistent with HSE policy including commitments Questionnaire Items Bidder’s Responses to the prevention of injury and ill health, to compliance with applicable legal and other requirements and continual improvement? Please provide evidence c) Have you established, implemented and maintain programs to achieve objectives? Please provide evidence d) Do programs include as a minimum designation of responsibility and authority for achieving objectives and the means and time-frame by which the objectives are to be achieved? Please provide evidence e) Itemize the methods by which you have communicated your strategic HSE objectives to the attention of all your employees. Please provide evidence
4.1. a) How do you ensure the availability of resources
Resources, (human resources, specialized skills, organizational roles, infrastructure, technology and financial resources) responsibility, essential to establish, implement, maintain and accountability improve HSE management system? Please provide and authority evidence b) How and where do you define roles, allocate responsibilities and accountabilities and delegate authorities, to facilitate effective HSE management, and document and communicate these roles, responsibilities, accountabilities and authorities? Please provide evidence c) How do you communicate and promote that HSE is the responsibility of everyone in the organization, not just the responsibility of those with defined HSE management system responsibilities? Please provide evidence 4.2. a) Have the managers and supervisors at all levels Competence, who will plan, monitor, oversee and carry out the training and work received formal HSE training in their awareness responsibilities with respect to conducting work to HSE requirements? If YES please give details b) Where the training is given in-house please describe the content and duration of courses. Please provide an example of training matrix. c) How have you identified areas of your organization’s operations where specialized training is required, for instance training related to health hazards such as radiation, H2S and chemicals? d) How do you provide HSE specialized training for HSE staff? e) What arrangements do you have to ensure new employees have knowledge of basic industrial HSE, and to keep this knowledge up to date? f) What arrangements do you have to ensure new employees also have knowledge of your HSE policies, practices and company requirements? Questionnaire Items Bidder’s Responses g) What arrangements do you have to ensure new employees have been instructed and have received information on any specific hazards arising out of the nature of the activities? h) NB for (e), (f) & (g): if training is provided in- house, please provide details of content 4.3. a) Have you established, implemented and maintain a Communication, procedure for internal communication of HSE participation hazards and MS requirements among the various and consultation levels and functions within your organization, with contractors and other visitors, receiving , documenting and responding to relevant communications from external interested parties? b) Have you established, implemented and maintain a procedure for the participation of workers by their appropriate involvement in hazard identification, risk assessments and determination of controls? Appropriate involvement in incident investigation? Involvement in the development and review of HSE policies and objectives? 4.4. a) Please describe what types of documentation your Documentation organization’s HSE MS includes. Please provide evidence 4.5. a) Have you established, implemented and maintain a Control of procedure to approve documents required by your documents organization’s HSE MS for adequacy prior to issue? A procedure to review and update as necessary and re-approve? A procedure to ensure that changes and current version statues of documents are identified? A procedure to ensure that relevant versions of applicable documents are available at points of use? A procedure to ensure that documents remain legible and readily identifiable? A procedure to prevent the unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose? 4.6. a) Do you implement and maintain operational Operational controls, as applicable to your organization and control activities? Do you integrate those operational controls into overall HSE MS? (general control measures, performance of hazardous tasks, use of hazardous materials, facilities and equipment etc.) b) Do you implement and maintain controls related to purchased goods, equipment and services? c) Do you implement and maintain controls related to contractors and other visitors to the workplace? If YES, provide an outline of the process. How do you assess contractors, HSE competence or HSE performance? d) Where do you define the company standards you require your contractors to meet?
e) How do you ensure these standards are met and
verified? Questionnaire Items Bidder’s Responses f) How do you ensure that infrastructure, plant and equipment/tools used within your operations (own premises, client site, or at other locations) are correctly certified, registered, controlled and maintained in safe working condition? 4.7. a) Have you established, implemented and maintain a Emergency procedure to identify the potential for emergency preparedness situations and to respond to such emergency and response situations related to your organization and activities? Please provide evidence (examples: incidents leading to serious injuries or ill health, fire and explosions, release of hazardous materials/gases (H2S), natural disasters, extreme weather, workplace violence, terrorism, sabotage, civil disturbance, traffic accidents, failure of critical equipment etc.) b) How do you establish and implement emergency response procedures? c) What types of emergency response equipment do you have in your organization? d) What types of emergency response training do you provide to your personnel? e) What is the procedure for testing your emergency procedure? f) What is the procedure for reviewing and revising emergency procedures?
5.1. a) Have you established, implemented and maintain a
Performance procedure to monitor and measure HSE performance measurement on a regular basis? and monitoring b) How is health performance monitored and recorded? c) How is environmental performance monitored and recorded? d) How and what near miss incidents are reported?
e) How often is HSE performance reviewed? By
whom? f) How is logistics performance monitored and reported? g) Do you record vehicle incidents? Please provide the following statistics for each year for the last three years: Number of fatalities Number of Lost Time Injuries Number of Lost Workday Cases Number of Restricted Work Day Cases Number of Medical Treatment Cases Number of first aid cases Number of near miss incidents Fatal Accident Rate (per 200 000 hours worked) Lost Time Injury Frequency (per 200 000 hours worked) Total Recordable Incident Rate (per 200 000 hours worked) Questionnaire Items Bidder’s Responses NOTE: If not using the definitions of OGP /OHSAS 18001/ISO 14001 (refer to the OGP safety performance indicators report), please include your organization’s definitions. 5.2. a) Have you established, implemented and maintain a Evaluation of procedure to periodically evaluate compliance with compliance applicable legal requirements of the operation country and other requirements (e.g. contractual obligations)? b) Do you retain records of these periodic evaluations? If YES, please provide evidence 5.3. a) Have you established, implemented and maintain a Incident procedure to record, investigate and analyze investigation, incidents? Please provide evidence nonconformity, b) Have you established, implemented and maintain a corrective and procedure for dealing with actual and potential preventive nonconformities and for taking corrective action and actions preventive action? Please provide evidence 5.4. a) Have you established and maintain records as Control of necessary to demonstrate conformity to the records requirements of your HSE management system and the results achieved? b) Have you established, implemented and maintain a procedure for the identification, storage, protection, retrieval, retention and disposal of records? c) How do you maintain records remain legible, identifiable and traceable? 5.5. a) Do you audit your HSE management system? Do Internal audit you have a written procedure for HSE auditing? If YES, please attach a copy b) Please describe your HSE MS audit program and provide evidence c) What do you address in your audit procedure? d) How do you establish an audit program, arrange audit activities, initiate an audit, select auditors, conduct document reviews and prepare for an audit, conduct an audit, prepare and communicate the audit report, complete the audit and conduct audit follow- up?
6.1. a) Do you have a written procedure for management
Management review of the HSE-MS? review If YES, please attach a copy b) How often are HSE-MS reviews conducted and who is involved in the process? c) How are identified actions and improvement efforts recorded and tracked to effective completion?
7.1. Please provide information on any certification which
Certification of you have received from certification bodies your HSE-MS
Standard 2.1: The Governing Body Leads The Organisation in Its Commitment To Improving Performance and Ensures The Effective Management of Corporate and Clinical Risks