SOP-Attachment 3b - CNL JV-EGTL SWP 401 - Permit To Work - Dec12

CNL JV EGTL – SWP 401
Permit to Work
December 2012
Version 1.3
©2010 by Chevron Corporation
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without express, prior, written permission from Chevron Corporation and/or its affiliates is prohibited.
2 Version 1.3 – December 2012

Printed 26 July 2014. Uncontrolled when printed.
CNL JV-EGTL SWP 401 - Permit to Work Dec_2012.doc
CNL JV/EGTL SWP 401 - Permit to Work
Contents
Note: Additional requirements, guidelines, and/or references for Chevron Nigeria Limited Joint
Venture (CNL JV/EGTL) operations added to this GU Standard are displayed in blue text.
1.0 Purpose, Objectives and Scope................................................................................................ 1
1.1 Purpose.................................................................................................................................... 1
1.2 Objective ................................................................................................................................. 1
1.3 Scope ....................................................................................................................................... 1
2.0 Requirements ............................................................................................................................ 1
3.0 Terms and Definitions .............................................................................................................. 2
4.0 Roles, Responsibilities and Training Requirements.............................................................. 3
4.1 Initial Training ........................................................................................................................ 3
4.2 Refresher Training .................................................................................................................. 3
4.2.1 Outside Party Authorization................................................................................................ 4
5.0 Standard Instructions .............................................................................................................. 4
5.1 When is Permit to Work Required .......................................................................................... 4
5.2 Permit to Work (GWP) Form.................................................................................................. 5
5.3 Specialized Work Permits (Certificates) ................................................................................. 5
5.4 Prepare all Required Permits................................................................................................... 5
5.4.1 Communication and Coordination ...................................................................................... 5
5.5 Conduct Onsite JSA and Recycle ........................................................................................... 5
5.5.1 Conduct JSA ....................................................................................................................... 5
5.5.2 Recycle JSA ........................................................................................................................ 6
5.5.3 JSA for Work Not Requiring PTW ..................................................................................... 6
5.6 Approve/Release Permit ......................................................................................................... 6
5.6.1 Method to Authorize Permitted Work................................................................................. 6
5.6.2 Authorization ...................................................................................................................... 6
5.6.3 Obtaining and Completing the GWP (Permit to Work) ...................................................... 7
5.6.4 Duration of Permit .............................................................................................................. 7
5.7 Implement Controls ................................................................................................................ 8
5.7.1 Precautions and Safety Measures ........................................................................................ 8
5.7.2 Hazardous Energy Isolations .............................................................................................. 8
5.8 Work in Progress..................................................................................................................... 8
5.8.1 Display of Permits............................................................................................................... 8
5.8.2 Copies of Permits ................................................................................................................ 8
5.8.3 Monitoring and Verification ............................................................................................... 8
5.9 Change in Conditions .............................................................................................................. 9
5.9.1 Handover Procedure............................................................................................................ 9
5.9.2 Interruption of Work ........................................................................................................... 9
5.9.3 Change in Work Conditions ................................................................................................ 9
5.10 Work Complete ................................................................................................................. 10
5.11 Update/Feedback............................................................................................................... 10
5.12 Close and File ................................................................................................................... 10
5.13 Auditing and Review ........................................................................................................ 10
6.0 Records .................................................................................................................................... 11
6.1 Required Records .................................................................................................................. 11
6.2 Retention Requirements ........................................................................................................ 11
Document Control Information ...................................................................................................... 12
Document List ................................................................................................................................... 12
Appendix A: General Work Permit SWP 401 Form ................................................................... 14
Version 1.3 - December 2012 i

List of Tables
Table 1: Titles and Roles within Permit to Work Systems ............................................................... 3
Table 2: Document Control Information ......................................................................................... 12
Table 3: Document History ............................................................................................................. 12
Table 4: Document List ................................................................................................................... 12
ii Version 1.3 – December 2012

1.0 Purpose, Objectives and Scope
1.1 Purpose
The purpose of this Safe Work Practices (SWP) Standard is to provide for the effective
identification, mitigation, control and communication of Health, Environment and Safety (HES)
hazards for work requiring a Permit to Work (PTW).
1.2 Objective
This SWP standard establishes the necessary steps and activities to plan, prepare and execute work
safely. The objective of a General Work Permit (Permit to Work) is to ensure that proper
consideration is given to the risks of a particular job, including potential impact to/from
simultaneous activities. The permit and associated specialized permits (when required) are
detailed documents that authorize certain people to carry out specific work at a specific site at a
certain time, and details the precautions needed to complete the job safely.
1.3 Scope
This Permit to Work, Safe Work Practice (SWP) covers work performed by Chevron employees
and their delegates and contractors within Chevron Nigeria Mid-Africa Strategic Business Unit
(NMA SBU) Chevron Nigeria Limited Joint Venture and/or CNL Escravos Gas to Liquids
(EGTL) Plant (collectively referred to as CNL JV henceforth) operational control.
2.0 Requirements
1. Personnel assigned responsibilities in the Permit to Work (General Work Permit) roles
shall be trained and competent. CNL JV/facility shall maintain documentation of
authorized Permit Approvers and Area Controllers.
2. CNL JV criteria defining the application of PTW shall be documented and meet GU
criteria (refer to section 5.1, When Is Permit to Work Required) at a minimum.
3. Job Hazard Analysis (JHA) should be performed when planning the work and a Job
Safety Analysis (JSA) shall be performed on site with the work crew prior to the
initiation of work. Reference: CNL JV Specific – SWP Standard 400 Hazard Analysis
(JHA & JSA) Procedure
4. This SWP standard clearly establishes roles and responsibilities on how a permit is:
• Prepared
• Approved/Released
• Monitored/Verified
• Handled for changes in conditions
• Completed and closed out
5. Individuals shall not self-issue a permit; that is, the same person cannot act as Area
Controller or Permit Approver, and Work Team Leader/Permit User at the same time.
6. Identification and preparation of specialized work permits (certificates) shall be
included as necessary.
7. Permit to work documentation shall be available at the work site, and retained after
work is completed as required by CNL JV policy, or for a minimum of one (1) year.
Version 1.3 - December 2012 1

3.0 Terms and Definitions

The following terms and definitions apply to the CNL JV – SWP Standard 401 Permit to Work:
Area Controller – Field/Area Supervisor
A competent individual who is responsible for the equipment in the area where the work is to be
performed.
Facility
A work unit or installation where any type of work occurs. Examples of facilities include:
• Production platforms, well jackets, terminals and other oil handling installations.
• Gas plants and other processing plants.
• Maintenance shops, warehouses, and construction sites.
• Buildings, other assets or areas within an office/housing compound (Warri, Port
Harcourt, etc.).
• Barges, including all maintenance work barges, and material cargo barges capable
of containing hydrocarbon substances, even if not designed and permitted to haul
such cargo.
General Work (GWP) – Permit to Work
Work which requires a General Work Permit can be regarded as non-routine production work,
normally associated with maintenance/repair, operation of a facility. It is also required for work
that involves communicating across more than one area, group or technical type to accomplish the
task. The GWP is the starting point for and will be accompanied by other specialized work
permits (certificates).
Permit Approver – Person in Charge (PIC)/Facility Supervisor
A competent individual who has been trained and authorized by the company to review and, where
applicable, sign and approve relevant forms.
Permit Coordinator – Assigned by the Field/Area Supervisor
A competent individual who is responsible for the administrative tasks associated with permitting
as delegated by the Permit Approver. The need for this role is normally determined by the
size/scope of work being performed.
Permit User – Authorized Worker(s)/Member(s) of the Work Team
Individuals performing the work scope defined in the permit.
Site Checker – Operator / Facility Representative
A competent individual who is assigned responsibility to verify work-site activities are in
compliance with permit conditions during normal activities.
Think Incident-Free (TIF)
Think Incident-Free is a self-assessment process that focuses on the fact that, in order to achieve
incident-free operations, each worker must take responsibility for his or her own health and safety
in all activities as well as protect the environment. TIF enables employees to observe day-to-day
operational and procedural systems to identify potential hazards that could threaten the health or
safety of our personnel or contract workforce, company facilities, or the environment.
The steps in an effective TIF assessment are:
• Determining the potential hazards
• Determining what can be done to eliminate the hazard
• Take action to prevent any negative consequences
Work Team Leader – Work Responsible Person (WRP)
A competent individual who is responsible for the safe execution of work. The role of the
designated leader may vary among several people, depending on the work specified.
2 Version 1.3 - December 2012

4.0 Roles, Responsibilities and Training Requirements

There must be clearly defined roles, and personnel must meet the training and competency
requirements of this standard prior to starting work. CNL JV is responsible for establishing the
methodology to achieve competence.
When selecting personnel for these positions, consideration should be given to their level of
experience and their past performance. CNL JV shall maintain documentation of employees and
contractors authorized to issue and verify permits.
A number of these roles may be fulfilled by the same person. For example, on a small site with few
permits, the same person may act as Area Controller and Permit Approver at the same time.
However, the same person cannot act as Permit Approver or Area Controller, and Work Team
Leader/Permit User at the same time. That is, individuals cannot self-issue a permit.
The following table lists generic titles and roles that are applicable to Permit to Work and other SWP
standards. These roles and responsibilities are further defined in the CNL JV “PTW Accountabilities
and Responsibilities Chart”.
Table 1: Titles and Roles within Permit to Work Systems
Generic Title CNL JV Title Role
Permit User Authorized Workers / Person(s) performing work

Members of the Work
Team
Permit Approver Person in Charge (PIC) / Approver of a permit
Facility Supervisor
Work Team Work Responsible Person Person in charge of the work
Leader (WRP)
Area Controller Field / Area Supervisor Person responsible for the equipment in
the area where the work is to be
performed
Site Checker Operator / Facility Person assigned responsibility to verify
Representative worksite activities are in compliance
with permit conditions during normal
activities
Permit Assigned by the Field / Person handling the administrative tasks
Coordinator Area Supervisor associated to permitting
(optional)
Note: Refer to the following CNL JV references for additional information and guidance:
• Permit to Work (PTW) Accountabilities & Responsibilities Chart
• Permit to Work Person in Charge Register
4.1 Initial Training

Personnel must meet the competency requirements of this standardized safe work practice for the
role(s) they are expected to perform. Refer to the GU – Training Requirement Tool for guidance.
4.2 Refresher Training

Refresher training must be provided as follows:
■ As required by applicable regulations, NMA SBU or CNL JV policy
■ As needed when identified by verification, inspections, incidents or audits

4.2.1 Outside Party Authorization

Persons reporting to a facility to perform work must check in with the PIC before starting work.
When finishing work or leaving the Facility, they must check out with the Operator or PIC.
The PIC verifies that personnel have received NMA SBU and site-specific orientations before
admitting them into their Facility. (See SOP 301, “Operational Excellence Orientation
Briefing.”)
Construction, maintenance or repair work requires prior authorization (e.g., permit) by the
Facility PIC.
Note: Most maintenance/construction work requires a work order. The work order is to be
reviewed with and authorized by the Permit Approver (PIC) prior to beginning the job.
5.0 Standard Instructions
5.1 When is Permit to Work Required

A Permit to Work (GWP) is required whenever work is conducted that may adversely affect
health, environment, safety, efficiency, or reliability of associated personnel or an asset. Permit to
Work is not intended for low-risk activities in low exposure locations/settings.
A Permit to Work, (GWP) is required when:
■ Specialized work permits are initiated (e.g., Hot Work, Confined Space, Isolation of
Hazardous Energy, Excavation, etc.); or
■ Work or maintenance is performed in a process area that involves breaking into a line,
equipment or vessel that contains actual or potential hazards; or
■ There is a transfer of work and responsibilities from one group to another; or
■ Communication across more than one area, group, or technical type is required to
accomplish the task; or
■ Working on equipment that is under isolation and/or lockout-tagout operations; or
■ Work that disrupts, stops, bypasses the process or any safety device; or
■ Any work or maintenance that involves breaking into (opening) the process; or
■ Whenever a hot work or confined space entry permit is required; or
■ Cranes making heavy lifts (see CNL JV/EGTL SWP 504 - Lifting & Rigging ), critical lifts
(e.g., > 2000 lbs.) that travel over hydrocarbon-containing equipment, lifts using two cranes
simultaneously, or the use of cranes near utility lines; or
■ Conducting X-ray (radiography) work at field or offsite locations; or
■ Working at elevation or erecting/using scaffolding near energized equipment or whenever
the scaffold includes a working platform elevated 2 meters or more above the ground or
deck on which the scaffold is constructed; or
■ Blocking emergency access such as obstructing or closing roads; or
■ Using fire hydrants for non-emergency work; or
■ Certain types of electrical work (e.g., work on energized equipment); or
■ Working on barges capable of carrying hydrocarbon substances, even if not designed or
permitted to do so; or
■ Working in storage areas (e.g., warehouses) that are not hydrocarbon handling facilities, but
might contain quantities of flammable liquids or compressed gases stored therein; or
■ Working on/in excavations; or
■ Construction work that may or may not be covered by Simultaneous Operations Guidelines
(SWP Standard 406); or
■ Maintenance and repair work, especially the opening of lines or vessels and dismantling,
removing or installing equipment that is, has been or will be in hydrocarbon service; or
■ If the Area Controller (Field/Area Supervisor) determines permit is required; or
■ The work (including maintenance) has significant potential for injury, incident or
environmental release or risk that has been identified by incident history.
■ If requested by any work team member.

Exception: Site maintenance technicians assigned to specific production platforms or work

areas that perform routine production-related activities do not always require a
General Work Permit (GWP). These activities may include adjusting packing,
calibrating instruments, freeing stuck valves, etc.
5.2 Permit to Work (GWP) Form

The Permit to Work (GWP) form is a two (2) page document, supported by specialized work
permits (or certificates) as required (refer to Appendix A: General Work Permit SWP 401 Form).
An additional “Authorized Workers Sheet is also provided, if needed, for large work crews.
5.3 Specialized Work Permits (Certificates)

The Permit Approver (PIC) and/or Area Controller (Field/Area Supervisor) shall review all
applications for GWP (Permit to Work) and indicate which types of additional specific permits are
required in order to allow approval of the work (Hot Work, Confined Space, Excavation,
Electrical, Isolation of Hazardous Energy, Simultaneous Operations (SimOps) Plan, etc.).
All necessary permits are required to be fully completed and approved by all signatories prior to
Permit Users (Authorized Workers) carrying out any work.
5.4 Prepare all Required Permits

Competent personnel defined by CNL JV or facility shall initiate and prepare the Permit to Work
and associated specialized permits (certificates). Preparation of the permit documentation should
include a discussion with the Permit Approver (PIC) on work scope, safe work practices and
necessary permits.
5.4.1 Communication and Coordination

It is important to make sure that an activity under a Permit to Work does not create danger for
another activity elsewhere. There shall be means to ensure that clear communication and
coordination of work is ongoing to address possible permit conflicts and/or Simultaneous
Operations (SimOps) situations.
This dialogue may need to be set up for various levels (rig site, unit, field, and substation) in a
facility to address the various organizational and span of control arrangements that may be in
place. The Permit Approver (PIC), Area Controller (Field/Area Supervisor), SimOps
(Simultaneous Operations) Controller or other responsible person(s) must be aware of potential
interaction and check when the PTW is prepared, whether it impinges on a PTW already issued
and still current, or could endanger another area.
5.5 Conduct Onsite JSA and Recycle
5.5.1 Conduct JSA

A Job Safety Analysis (JSA) shall be performed onsite prior to the initiation of work. The
purpose of the onsite JSA is to:
• Involve the work team to make sure that the people doing the work understand the
tasks, hazards and mitigations
• Address on-site conditions on the day of the work
• Verify that work team has proper skill level and tools
The crew/personnel carrying out the work should be included in the development and
communication of the JSA. Communication should address the nature and extent of the job,
the hazards involved, controls in place, and limitations on the time. JSAs may be conducted by
either Chevron employees or contractors. The Work Team Leader (WRP) is responsible for

ensuring that a comprehensive JSA is conducted. The Permit Approver (PIC) is responsible for
reviewing the content of the JSA as part of the authorization process.
A qualified standard operating procedure (SOP), maintenance/operations procedure or an
existing JSA may be used as a starting point for the JSA. However, it must be edited to reflect
current conditions.
Language for JSA and communication delivery shall be appropriate for the work team
involved.
5.5.2 Recycle JSA

The JSA may identify hazards that were not previously identified and controlled, or not
addressed in the preparation of permits. When this situation occurs, the permit preparation
should be reviewed and updated as appropriate.
5.5.3 JSA for Work Not Requiring PTW

Although all work may not be covered by all the PTW planning and permitting steps, all work
shall be subject to the appropriate level of hazard review. A written JSA or Think Incident-
Free (TIF) self-assessment should be conducted on site prior to beginning work.
5.6 Approve/Release Permit
5.6.1 Method to Authorize Permitted Work

Permits shall be authorized by CNL JV designated personnel. The preferred method for
authorization is written (signatures), however if a verbal sign-off is needed due to specific
operational limitation(s) of an area/location, it needs to be clearly identified on the permit along
with any restrictions. The verbal sign-off process shall be documented by the facility and have
a level of oversight equivalent to written authorization.
Individuals cannot self-issue a permit; that is, the same person cannot act as Area Controller
(Field/Area Supervisor) or Permit Approver (PIC), and Work Team Leader (WRP)/Permit User
(Authorize Workers) at the same time.
5.6.2 Authorization
It is important to provide clear definition of each role involved in the authorization process with
regard to duties, expectations and area of responsibility. CNL JV or contractor personnel
designated as part of the issuing authority (Permit Approver, Area Controller) shall be
specifically identified, trained and authorized by management for this responsibility. The
facility owner shall maintain documentation of authorized Permit Approvers (PICs) and Area
Controllers (Field/Area Supervisors).
The Area Controller and Permit Approver shall sign the permit authorizing the start of work
after:
• Verifying release and condition of equipment related to scope of job
• Confirming that HES control measures are identified and/or in place (permit may
include installation of controls)
• Reviewing the JSA
The Work Team Leader (WRP), who is in charge of the people who are doing the work, does
not authorize work but shall sign the Permit to Work, confirming understanding of work to be
done, hazards involved and precautions required. The Permit User (people doing the work)
does not authorize work but confirms that the Permit to Work scope and conditions are
understood by workers who shall be directly involved.

5.6.3 Obtaining and Completing the GWP (Permit to Work)

The Work Team Leader (WRP) is responsible for completing or providing information for
section A of the GWP and will consult with the Permit Approver (PIC) to identify permit
restrictions and site preparation requirements.
The Permit Approver (PIC) is responsible for completing sections B, C and D of the GWP
(Permit to Work) form and where required will consult with the Field/Area Supervisor (Area
Controller) to identify any additional requirements.
It is intended that the Permit Approver (PIC) discuss the job with the Work Team Leader
(WRP) in sufficient detail to understand the work to be done and personnel, processes and
equipment that could be impacted, so that hazards are comprehensively identified and all
appropriate precautions are specified on the permit.
The Permit Approver (PIC) will assign a number to the GWP (Permit to Work) at the top of
section A. The format is as follows:
1. Facility Code Example: For the Escravos Gas Plant code would be EGP.
2. Permit Number: Facility code – followed by date of the permit (date/month/year) –
followed by the sequence number (s/n) for the month. Example for the first permit issued
for the month of September 2010, EGP – 5/09/10 – 01.
Note: Permit Approver (PIC) or the Field/Area Supervisor must notify the Area
Superintendent of all planned Hot Work and Confined Space Entry work prior to
authorizing the permit.
The Site Checker (Operator/Facility Representative) will, on notification from the Permit
Approver (PIC), prepare the worksite per Section B of the GWP, and initial that the specified
site preparations and requirements have been met.
The Permit Approver or authorized designee, Operator/Facility Representative and the Work
Team Leader shall go to the work site and inspect the area permit conditions are met and work
can proceed.
On completion of the site inspection the GWP is signed by the following personnel:
1. Site Checker (Operator/Facility Representative), to signify requirements in section B
completed.
2. Work Team Leader (WRP), to signify requirements are complete and understood.
3. Permit Approver (PIC) or authorized designee, to signify work can begin safely.
The Permit is now active!
Permit to Work (PTW) documentation shall be available in the language appropriate for
personnel involved in the PTW approval process. Other means (i.e., translators) may be
necessary to promote clear understanding.
Depending on the type and volume of the work, the Field/Area Supervisor may assign a Safety
Standby to assist with coordinating work permits and to monitor work at the job site.
5.6.4 Duration of Permit

In general, Permit to Work approval shall be issued for a single shift, typically a 12-hour
period. If necessary, the Permit Approver can extend PTW for a further 4 hour period as long
as the following apply:
1. The scope of work remains the same.
2. The work conditions and hazards do not change.
3. The PIC does not change.
4. The WRP does not change.
The GWP can also be extended for a total period of 6 days; that is, the same permit can be used
to cover work for up to six (6) consecutive days. Each extension is valid for one work shift.

After the sixth (6th) extension a new GWP must be issued. Prior to the allowing an extension of
a GWP the following shall apply:
1. The GWP and the work site must be comprehensively reviewed by the PIC and the WRP.
2. A Toolbox talk shall take place to reinforce permit restrictions and control measures.
3. New workers must sign the “Authorized Workers” section of the GWP to indicate they
understand the job scope and permit conditions that are in place.
If more than one day passes without a renewal, then a new GWP must be issued.
Note: Extension of the GWP is not allowed for continuous 24 Hours day/night projects.
5.7 Implement Controls
5.7.1 Precautions and Safety Measures

The Permit to Work must specify the precautions and safety measures to be taken in order to
conduct work safely. Controls must be implemented as listed on the Permit to Work,
specialized work permits (certificates), JSA and/or standard operating procedures.
Affected personnel are given the authority to begin work only after it is verified that necessary
control measures have been identified and/or are in place. They are required to follow the
established work plan and controls as specified by the work permit(s) or operating procedures.
5.7.2 Hazardous Energy Isolations

Hazardous energy isolations that are required or implemented must be clearly identified on the
permit to work or isolation of hazardous energy permit (certificate). Isolations must be applied
as identified in the applicable permits.
5.8 Work in Progress
5.8.1 Display of Permits

An acceptable means for the display of permits shall be available:
• At the work site or in a recognized location near to the work site
AND
• In the central or main control or permit coordination room, with additional copies at
any local control rooms (if applicable) or in another centralized location.
5.8.2 Copies of Permits

Copies of the PTW shall be consistent in content and actively maintained to ensure they do not
contain contradictory information.
5.8.3 Monitoring and Verification

The Site Checker (Operator/Facility Representative) or other designated competent personnel
shall monitor and verify that work is being performed safely and consistent with the permit
conditions. The Site Checker (Operator/Facility Representative) shall stop work if unsafe
conditions are identified and initiate corrective action. If changes in operating conditions occur
that may require modifying permits or stopping work, the Site Checker (Operator/Facility
Representative) shall notify the Permit Approver (PIC).
The work site shall be monitored at least once per shift; or the facility specific monitoring
frequency/instructions set by the PIC.

5.9 Change in Conditions
5.9.1 Handover Procedure

When authorizing personnel for an existing Permit to Work (e.g., Permit Approver, Area
Controller, Work Team Leader) becomes unavailable (through crew change, reassignment to
other job duties, illness, etc.) then the Permit to Work (GWP) is considered invalid until a
replacement signature can be obtained. Personnel new to the job site must be briefed on the
JSA and applicable permits prior to sign-off. The replacement signature assumes all
responsibilities of the previous signature.
5.9.2 Interruption of Work

A GWP (Permit to Work), as well as attached specialized work permits (or certificates), shall
be suspended:
• If there is a general alarm/emergency
• For operational reasons as necessary
• If an “essential” signatory departs the field unless a delegated/designated person is
assigned
When an emergency alarm sounds, work in the affected area must stop and everyone must
follow the required emergency action for the area. The GWP (Permit to Work) shall not be
reactivated until the Permit Approver (PIC) and/or Area Controller (Field/Area Supervisor) has
verified that it is safe for work to resume and the permit conditions have been revalidated.
In the event of work stoppage due to an emergency drill, authorized work may resume upon
official notification by the designated CNL JV facility personnel that the drill has ended.
If the job site is left unattended for more than 30 minutes, the permit conditions must be
revalidated before work can be restarted. Revalidation requires the Permit Approver (PIC) or
designee to verify that conditions and requirements on the permit to work (GWP) and any
specialized work permits remain in effect. The work may be resumed only after the Permit
Approver (PIC) or designee has given approval to restart the permitted work and provided any
required signatures.
If a Stop Work Authority is initiated, follow the CNL JV Specific – SWP Standard 302 Stop
Work Authority Procedure for resolution.
If an incident or near miss occurs all work must stop and the documentation made available to
the investigating team.
5.9.3 Change in Work Conditions

The General Work Permit (Permit to Work) is valid only as long as the specified permit
conditions are maintained. Continuity of the safe condition of the job shall remain
uninterrupted. This applies to any other permits that accompany the Permit to Work.
Work crews should remain vigilant of changing conditions, be prepared to stop work, and
report changed conditions as soon as possible to the Work Team Leader (WRP) and the Permit
Approver (PIC), as applicable. The JSA shall be revisited if steps, hazards or site conditions
change.
If personnel believe a work plan change is necessary, they first notify their Work Team Leader
(WRP), supervisor or other person in charge of work who next notifies the Permit Approver
(PIC). If changes are necessary, the existing permit shall be revised or cancelled and a new
permit is issued.
If changes are sufficiently significant that they cause conditions to be outside the scope
anticipated in the original JSA, the work must be stopped and the permit cancelled. A new
permit must be developed by re-initiating the Managing Safe Work (MSW) process.

A change in scope may require a management of change. If so, the work shall be stopped, and
the NMA SBU Management of Change (MOC) process shall be followed before proceeding.
If the Authorize Workers (Permit User) do not comply with the permit restrictions, all work
shall stop. Only after taking corrective action and compliance with the permit restrictions is
achieved may work be re-started.
5.10 Work Complete

The Work Team Leader (WRP) shall check the appropriate “Completed/Not Completed” box and
shall sign the permit in section F, and inform the Area Controller (Field/Area Supervisor) and
Permit Approver (PIC) when work is complete, control devices specific to the permit are removed,
and proper housekeeping has been verified. The Work Team Leader (WRP) should communicate
any Stop Work conditions or errors in documentation (e.g., procedures, application of permitting
process) to the Permit Approver (PIC).
When applicable, the Site Checker (Operator/Facility Representative) or other person in control of
operational activities on the permit shall communicate to the Permit Approver (PIC) that the plant
or equipment has been returned to the control of operations.
The Permit Approver (PIC) shall verify that work is complete and sign the Permit to Work (GWP)
and specialized work permit as appropriate to close out the permit.
The preferred method for close-out is written (signatures); however, if a verbal sign-off is
necessary because of specific operational limitation(s) of an area/location, it needs to be clearly
identified on the permit along with any restrictions. The verbal sign-off process shall have a level
of oversight equivalent to written authorization.
5.11 Update/Feedback
The Permit Approver (PIC) or designee is responsible for communicating potential hazard
situations encountered during work (i.e., isolation incomplete, procedure confusing/incorrect,
access was inadequate) to the responsible facility owner or HES Representative as appropriate.
In addition to the post-job communication between the Work Team Leader (WRP) and Permit
Approver (PIC), may choose to conduct a post-job review, at their discretion, depending on the
risk and scale of the work. The post-job review may be informal for small jobs or more formal for
large projects.
Any documentation (e.g. procedures, tools, training materials, JSA) gaps identified are
communicated to the facility responsible person(s)/department for update. Deficiencies identified
in personnel competency or SWPs are communicated to facility management or the HES
Department as appropriate.
5.12 Close and File

When complete, Permit to Work documentation shall be closed and filed as described in section
6.0 Records.
5.13 Auditing and Review

To ensure that adequate sampling of active permits is conducted to identify and understand gaps in
the Permit to Work standard CNL JV requires that five percent (5%) of all permits issued during a
month shall be audited.
In addition to checks carried out during work, permit to work monitoring checks should be
undertaken to validate compliance with detailed work instructions and control measures as part of
CNL JV Behavior-Based Safety (iCARE) process and application of the “Hazard Identification
Tool”.

6.0 Records
6.1 Required Records

Permit to Work documentation includes the Permit to Work, specialized work permits, work plan,
JSA and other appropriate documentation.
6.2 Retention Requirements

Permit to Work documentation shall be retained as required by CNL JV policy, or for a minimum
of one (1) year.

Document Control Information

Table 2: Document Control Information
Description GU Common CNL JV-Specific
Approval Date 27 February 2008

December 2012
Next Revision Due 27 February 2011

December 2015
Control Number None CNL JV/EGTL SWP 401
Table 3: Document History
Version Date Notes

Number
1.0 27 February 2008 Initial Release
1.1 8 December 2008 Added bookmarks for OE Mentor
1.2 15 December 2010 Modifications, and additional CNL JV specific guidance and
requirements added in “Blue Font” text.
1.3 December 2012 Updated to include Corporate Required MSW Process

Requirements and be inclusive of EGTL operations
Document List
The following tables provide a list of the documents referenced in this procedure.
Table 4: Document List
Attachment Title File Name

CNL JV Specific – SWP Standard
302 Stop Work Authority Procedure
400 Hazard Analysis (JSA) Procedure
402 Hot Work

403 Isolation of Hazardous Energy

404 Confined Space Entry

405 Excavation
CNL JV Specific – SWP 406

Simultaneous Operations

Attachment Title File Name
CNL JV/EGTL SWP 504

CNL JV/EGTL SWP 504 - Lifting & Rigging
Lifting & Rigging
Global Upstream – Training

GU_MSW_TrainingRequirementsTool.doc
Requirements Tool

Appendix A: General Work Permit SWP 401 Form




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CNL JV EGTL – SWP 401

2 Version 1.3 – December 2012

Version 1.3 - December 2012 i

ii Version 1.3 – December 2012

1.0 Purpose, Objectives and Scope

Version 1.3 - December 2012 1

3.0 Terms and Definitions

2 Version 1.3 - December 2012

4.0 Roles, Responsibilities and Training Requirements

Generic Title CNL JV Title Role

Permit User Authorized Workers / Person(s) performing work

4.1 Initial Training

4.2 Refresher Training

Version 1.3 - December 2012 3

4.2.1 Outside Party Authorization

5.0 Standard Instructions

5.1 When is Permit to Work Required

4 Version 1.3 - December 2012

Exception: Site maintenance technicians assigned to specific production platforms or work

5.2 Permit to Work (GWP) Form

5.3 Specialized Work Permits (Certificates)

5.4 Prepare all Required Permits

5.4.1 Communication and Coordination

5.5 Conduct Onsite JSA and Recycle

5.5.1 Conduct JSA

Version 1.3 - December 2012 5

5.5.2 Recycle JSA

5.5.3 JSA for Work Not Requiring PTW

5.6 Approve/Release Permit

5.6.1 Method to Authorize Permitted Work

6 Version 1.3 - December 2012

5.6.3 Obtaining and Completing the GWP (Permit to Work)

5.6.4 Duration of Permit

Version 1.3 - December 2012 7

5.7 Implement Controls

5.7.1 Precautions and Safety Measures

5.7.2 Hazardous Energy Isolations

5.8 Work in Progress

5.8.1 Display of Permits

5.8.2 Copies of Permits

5.8.3 Monitoring and Verification

8 Version 1.3 - December 2012

5.9 Change in Conditions

5.9.1 Handover Procedure

5.9.2 Interruption of Work

5.9.3 Change in Work Conditions

Version 1.3 - December 2012 9

5.10 Work Complete

5.12 Close and File

5.13 Auditing and Review

10 Version 1.3 - December 2012

6.1 Required Records

6.2 Retention Requirements

Version 1.3 - December 2012 11

Document Control Information

Description GU Common CNL JV-Specific

Approval Date 27 February 2008

Next Revision Due 27 February 2011

Control Number None CNL JV/EGTL SWP 401

Table 3: Document History

Version Date Notes

1.0 27 February 2008 Initial Release

1.1 8 December 2008 Added bookmarks for OE Mentor