Function Keys

F1 Displays the Office Assistant or (Help > Microsoft

Word Help)
F2 Moves text ??
F3 Replaces an AutoText entry from the preceeding word
F4 Repeats the last document action (Edit > Repeat)
F5 Displays the (Edit > GoTo) dialog box
F6 Moves to the next pane in a document (if the window is
split)
F7 Displays the (Tools > Spelling) dialog box
F8 Toggles whether to extend a selection with the arrow
keys
F9 Updates all the field codes in the current selection
F10 Toggles the activation of the Menu Bar / Subscript ???
F11 Moves to the next Field
F12 Displays the (File > Save As) dialog box

Shift + Function
Shift + F1 Activates the context sensitive Whats this
? prompt (Help > Whats This)
Shift + F2 Copies ?
Shift + F3 Toggles between lowercase, mixedcase and uppercase
on the selection
Shift + F4 Repeats the last Find, the same as (Edit > Find Next)
Shift + F5 Moves to the previous revision \ Goto Previous insertion
point when document was last opened
Shift + F6 Moves to the previous pane in a document (if the
window is split)
Shift + F7 Displays the (Tools > Language > Thesaurus) dialog
box
Shift + F8 Shrink / reduce selection
Shift + F9 Toggles between displaying field codes and field results
Shift + F10 Displays the (Shortcut) menu for the selected item
Shift + F11 Moves to the previous Field
Shift + F12 Saves, Displays the (File > Save As) dialog box if a
new document

Ctrl + Function
Ctrl + F2 Displays the Print Preview (same as File > Print
Preview)
Ctrl + F3 Spike / cut to spike (multiple cuts to clipboard)
Ctrl + F4 Closes the active document or window (File > Close)
Ctrl + F5 Restores the size of the active document or window
Ctrl + F6 Moves to the next open document or window
Ctrl + F7 Activates the Move window command
Ctrl + F8 Activates the Resize window command
Ctrl + F9 Inserts a blank Field containing two curly brackets
Ctrl + F10 Maximise the active document or window
Ctrl + F11 Locks a Field code
Ctrl + F12 Displays the (File > Open) dialog box

Other + Function
Alt + F2 Displays the (File > Save As) dialog box
Alt + F3 Create an AutoText entry for the current selection
Alt + F4 Closes the active document (saving first) and exits
Word (File > Exit)
Alt + F5 Restores the size of the active window ??
Alt + F6 Toggles between all the documents that are currently
open
Alt + F7 next spoll ? Similar to right mouse click ?? Move to the
next misspelling ??
Alt + F8 Displays the (Tools > Macros > Macro) dialog box
Alt + F9 Toggles between displaying field codes and field results
Alt + F10 Maximise the active window
Alt + F11 Toggles between the Visual Basic Editor window and
the Word window
Alt + F12 Activate Print Preview ??
Alt + Shift + F2 Displays the (File > Save As) dialog box
Alt + Shift + F4 Closes the active document (saving first) and exits
Word (File > Exit)
Alt + Shift + F10 Displays the drop-down menu for the corresponding
smart tag
Alt + Ctrl + F2 Displays the (File > Open) dialog box
Ctrl + Shift + F3 Unspike / paste the spike contents
Ctrl + Shift + F5 Displays the (Insert > Bookmark) dialog box
Ctrl + Shift + F6 Moves to the previous open document or window
Ctrl + Shift + F7 Updates Selection ??
Ctrl + Shift + F8 Allows you to vertically select text / Selects a column in
a table
Ctrl + Shift + F9 Unlinks a Field code
Ctrl + Shift + F11 Unlocks a Field code
Ctrl + Shift + F12 Displays the (File > Print) dialog box

Ctrl + Numbers
Ctrl + 1 Adjusts the line spacing to Single for the current
selection
Ctrl + 2 Adjusts the line spacing to Double for the current
selection
Ctrl + 5 Adjusts the line spacing to 1.5 for the current selection
Ctrl + 0 Toggles adding a 12 point line spacing before the current
selection
Ctrl + Shift + 8 Toggles the display of paragraph formatting (non
printable characters)
Alt + Ctrl + 1 Applies the built-in Heading 1 style to the current
selection
Alt + Ctrl + 2 Applies the built-in Heading 2 style to the current
selection
Alt + Ctrl + 3 Applies the built-in Heading 3 style to the current
selection

Ctrl + Letters
Ctrl + A Selects all the text in the active document
Ctrl + B Toggles bold on the current selection
Ctrl + C Copies the current selection to the clipboard (Edit >
Copy)
Ctrl + D Display the (Format > Font) dialog box
Ctrl + E Centre aligns the current selection
Ctrl + F Displays the (Edit > Find) dialog box
Ctrl + G Displays the (Edit > GoTo) dialog box / unhand an
indent ??
Ctrl + H Displays the (Edit > Replace) dialog box / toggles
hidden text ??
Ctrl + I Toggles italics on the current selection
Ctrl + J Justifies the current selection / ie full paragraph
justification
Ctrl + K Inserts a hyperlink
Ctrl + L Left aligns the current selection
Ctrl + M Indents the paragraph / Un Nest / left indent, increase
indent ??
Ctrl + N Creates a new document based on Normal.dot template
Ctrl + O Displays the (File > Open) dialog box
Ctrl + P Displays the (File > Print) dialog box
Ctrl + Q Resets the formatting back to the original paragraph
style. Removes character formatting from the selection
Ctrl + R Right aligns the current selection
Ctrl + S Saves, Displays the (File > Save As) dialog if new
document
Ctrl + T Inserts a Hanging Indent
Ctrl + U Toggles (continuous) underlying on the current selection
Ctrl + V Pastes the entry from the clipboard (Edit > Paste)
Ctrl + W Closes the active document or window (File > Close)
Ctrl + X Cuts the current selection to the clipboard (Edit > Cut)
Ctrl + Y Repeats the last document action (Edit > Repeat)
Ctrl + Z Undo the last document action (Edit > Undo)

Others + Letters
Ctrl + Shift + A Toggles between Capitals and Lowercase on the
selection
Ctrl + Shift + C Copies only the formatting from the current selection
Ctrl + Shift + D Toggles (double) underlining on the selection
Ctrl + Shift + F Activates the Font drop-down list on the Formatting
toolbar
Ctrl + Shift + H Toggles whether to make the current selection hidden
Ctrl + Shift + K Toggles smallcaps on the selection
Ctrl + Shift + L Applies the built-in List Bullet style to the selection
Ctrl + Shift + M Unindents the paragraph, decreases indent ??
Ctrl + Shift + N Applies the built-in Normal style to the selection
Ctrl + Shift + P Activates the Font Size drop-down list on the Formatting
toolbar
Ctrl + Shift + Q Applies the Symbol format / Changes the selection to
symbol font ??
Ctrl + Shift + S Activates the Style drop-down list on the Formatting
toolbar
Ctrl + Shift + T Reduces / removes a hanging indent
Ctrl + Shift + V Pastes only the formatting. Used in conjunction with
(Ctrl + Shift + C)
Ctrl + Shift + W Toggles underlining on the selection (words only not
spaces)
Alt + A Displays the (Table) menu
Alt + E Displays the (Edit) menu
Alt + F Displays the (File) menu
Alt + H Displays the (Help) menu
Alt + O Displays the (Format) menu
Alt + T Displays the (Tools) menu
Alt + V Displays the (View) menu
Alt + W Displays the (Window) menu
Alt + Shift + D Insert Date field with current Date (format ??)
Alt + Shift + E Edit Merge data source ??
Alt + Shift + F Insert Merge field
Alt + Shift + N Merge to a new document ??
Alt + Shift + M Merge to a printer ??
Alt + Shift + P Insert Page field with current Page
Alt + Shift + T Insert Time field with current Time
Alt + Ctrl + A All in capitals
Alt + Ctrl + C Enters the Copyright symbol (©)
Alt + Ctrl + D Enters the current date as a field. Format "mm/dd/yy"
Alt + Ctrl + E Enters an Endnote
Alt + Ctrl + F Enters an Footnote
Alt + Ctrl + I Displays the Print Preview (same as File > Print Preview)
Alt + Ctrl + K Start Autoformat ???
Alt + Ctrl + N Displays the active document in Normal view
Alt + Ctrl + P Displays the active document in Page Layout view
Alt + Ctrl + R Enters the Registered symbol (®)
Alt + Ctrl + T Enters the Trademark symbol (™)
Alt + Ctrl + V Replaces an AutoText entry from the preceeding word
Alt + Ctrl + Y Goto the top of the next page ??
Alt + Ctrl + Z Goto the previous Insertion point ??

Entering Data
Enter Enters a new paragraph
Ctrl + Enter Enters a normal page break
Shift + Enter Enters a line break (Soft break)
Ctrl + Shift + Enter Enters a column break or splits the table
Delete Deletes the selection or one character to the right
Backspace Deletes the selection or one character to the left
Ctrl + - Enters an En Dash (number pad) (shorter) basically a
hyphen ??
Alt + Ctrl + - Enters an Em Dash (number pad) (longer)
Alt + 0152 Enters the ?? symbol
Alt + 0175 Enters the ?? symbol
Ctrl + Tab Enters a tab in a table cell
Ctrl + Shift + Spacebar Enters a non breaking space / hard space, ie prevents
word wrap at undesirable places ??

Extending Data
Shift + Home Extends the selection to the beginning of the line
Shift + End Extends the selection to the end of the line
Shift + Up Arrow Extends the selection one line up
Shift + Down Arrow Extends the selection one line down
Shift + Left Arrow Extends the selection one character to the left
Shift + Right Arrow Extends the selection one character to the right
Ctrl + Shift + Home Extends the selection to the beginning of the document
Ctrl + Shift + End Extends the selection to the end of the document

Selecting Data
Ctrl + Shift + Up Arrow Selects to the beginning of the current paragraph
Ctrl + Shift + Down Arrow Selects to the end of the current paragraph
Ctrl + Shift + Left Arrow Selects the beginning of the current word
Ctrl + Shift + Right Arrow Selects the end of the current word
Ctrl + Shift + Home Selects to the beginning of the document
Ctrl + Shift + End Selects to the end of the document
Shift + Page Up Selects to the top of the previous screen
Shift + Page Down Selects to the bottom of the next screen
F8, F8 Selects the current sentence ??
F8, F8, F8 Selects the current word ??
Ctrl + Backspace Deletes one word to the left of the cursor
Ctrl + Delete Deletes one word to the right of the cursor

Formatting Data
Ctrl + ] Increases the font size of the current selection by 1
point
Ctrl + [ Decreases the font size of the current selection by 1
point
Ctrl + Shift + ] Increases the font size of the current selection by 1
point
Ctrl + Shift + [ Decreases the font size of the current selection by 1
point
Ctrl + Shift + > Increases the font size to the next size in the font drop-
down list
Ctrl + Shift + < Decreases the font size to the previous size in the font
drop-down list
Ctrl + Shift + - Inserts a non breaking hyphen (ie grammer note 2
hyphens = 1 dash)
Ctrl + = Applies Subscript to the selection (automatic spacing
??)
Ctrl + Shift + = Applies Superscript to the selection
Ctrl + Spacebar Resets the formatting back to the original style (removes
any manual formatting)
Alt + Shift + Right Arrow Demotes the paragraph to the previous heading style
Alt + Shift + Left Arrow Promotes the paragraph to the next heading style

Manouvering
Arrow Keys Moves one character in the corresponding direction
Tab Moves to the next cell in a table (or inserts a normal
tab)
Home Moves to the beginning of the line
End Moves to the end of the line
Page Up Moves to the previous screen
Page Down Moves to the next screen
Ctrl + Home Moves to the beginning of the document
Ctrl + End Moves to the end of the document
Ctrl + Up Arrow Moves to the beginning of the paragraph or the previous
paragraph
Ctrl + Down Arrow Moves to the end of the paragraph or the next
paragraph
Ctrl + Left Arrow Moves one word at a time to the left
Ctrl + Right Arrow Moves one word at a time to the right
Ctrl + Page Up Moves to the top of the previous page (paragraph / end
of column) ??
Ctrl + Page Down Moves to the top of the next page
Alt + Ctrl + Page Up Moves to the top of the current window
Alt + Ctrl + Page Down Moves to the bottom of the current window

Other
Alt + Ctrl + Home Activates the Document Browser
Alt + Enter Repeats the last action (Edit > Repeat) ??
Shift + Delete Cuts the selection to the clipboard
Ctrl + Insert Copies the selection to the clipboard
Shift + Insert Pastes the entry from the clipboard
Alt + Tab Toggles between all your open applications
Alt + Shift + Tab Toggles backwards between all your open applications
Alt + Print Screen Copies just the active window / application to the
clipboard ??
Alt + Spacebar Activates the Control Box in the top left hand corner
Alt + Backspace Undo the last action (Edit > Undo) ??
Ctrl + Escape Activates the Windows Start menu
Alt + Escape Toggles between all your open applications on the
taskbar
Ctrl + Spacebar Resets the formatting back to the original paragraph
style. Removes character formatting from the selection
Ctrl + Up Arrow + F9 Converts a field to text ??
Esc Cancels the action or closes the dialog box

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