TAMIL NADU GENERATION AND DISTRIBUTION

CORPORATION LIMITED

Supply of LT Shackle Insulator with Metal Parts

THROUGH E-TENDERING (Through NIC Platform)

E-Tender SPECIFICATION No. KKEDC/ET/23 /19-20, dt .08 .08.19

DUE DATE : 27 .08 .19

OFFICE OF THE SUPERINTENDING ENGINEER

DISTRIBUTION,
KANYAKUMARI CIRCLE,
NAGERCOIL - 3.
TAMIL NADU.

Service Provider: NIC, Chennai

Website for online bid submission: www.tntenders.gov.in

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INSTRUCTION TO BIDDERS FOR SUBMISSION OF ONLINE BIDS

Bidders are requested to read the terms & conditions of this tender before
submitting their online bids. Bidders who do not comply with the conditions with documentary
proof (wherever required) will not qualify for opening of price bid. In this document the
terms “bidders” and “vendors” mean the one and same.

1. Registration:

The process involves vendor’s registration with NIC e-procurement portal.

Only after registration, the vendor(s) can submit his bids electronically. Electronic Bidding
for submission of Techno-Commercial Bid as well as Price Bid over the internet will be done.
The Vendor should possess Class II signing type digital certificate. Vendors are
required to make their own arrangement for bidding from a computer connected with
Internet. NIC shall not be responsible for making such arrangement. (Bids will not be
recorded without Digital Signature).

2. The URL for online bid submission in e-tender is www.tntenders.gov.in

Interested bidders are required to register themselves as Vendors in the

above website. For this the bidder may visit the above URL and click on “Register as
Vendor” and fill up the registration form with their details and submit. The bidder shall
create their own user id and password during this process and bidders are advised to keep
note of the same. It may be noted that no separate user id and password will be provided
by NIC.

After successful submission of the registration form, Vendors will receive a system
generated mail confirming their registration.

3.Bidding Process:

The entire bidding process is divided into two stages (Stage-I and Stage-II) and will
be through e-tender.

4. Process of e-tender:

The e-tender shall have two parts - Techno-Commercial Bid (Part 1) and Price Bid
(Part 2).

The bidder must fill up both the Part 1 and Part 2 of e-tender and upload all
necessary documents before making final submission. During tender opening, the
Techno-Commercial bids (Part-1) will be opened electronically on specified date and time
as given in the tender document. The EMD and Techno- Commercial bids will be
evaluated and the bids which are found to be in accordance with the tender
requirement will be shortlisted as eligible bids and the respective bidder shall be known as
eligible bidders.

5. Opening of price bids of e-tender:

Price bids (Part-2) of those bidders who fulfill the BQR criteria and whose bids are
found to be commercially and technically acceptable in e-tender will be opened
electronically by the nominated members at the notified time and date.

The bidder should note that only a file which is “attached” with the e-tender
shall be considered during evaluation of the Technical Bid. Files which are not
attached to the e-tender shall not be considered for evaluation. The Bidder should also
note that a Bid will be considered as submitted if and only if the Bidder has made
Final Submission. Only such Bids will be opened for which Final Submission has
been made. It is further clarified that saving of Technical Bid and / or Price Bid
without Final Submission will be treated as non-submission of bid in e-tender.

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 Since the uploaded documents shall be downloaded for evaluation of bid, bidders
are advised to upload clear scanned copies (pdf format files only). One hard copy of the
electronically submitted bid documents excepting the price schedule shall have
to be submitted upon intimation by TANGEDCO after opening of the e-tender.

Upon successful submission of e-tender, the Bidder shall receive a bid

acknowledgement mail from the system automatically in the registered email id.

The Bidders may note that the Technical Bid and the Price Bid submitted in e-
tender will be encrypted by the NIC’s own software before storage in the database.
This will be done to protect the sanctity and confidentiality of the Bids before the actual
opening of the same.

All notices and correspondence to the bidder(s) shall be sent by email only during
the process till finalization of tender. Hence the bidders are required to ensure that their
email address provided at the time of registration is valid and updated. Bidders are
also requested to ensure validity of their DSC (Digital Signature Certificate).

Bidders are advised to see the web site regularly to remain updated with latest
information to ensure that they do not miss out any corrigendum / addendum uploaded
against the said tender after downloading the tender document. The responsibility of
downloading the related corrigendum, if any, will be that of the bidders.

E-tender cannot be accessed after the due date and time for bid submission.

All electronic bids submitted during the e-tender process shall be legally binding on
the bidder. Any bid will be considered as the valid bid offered by that bidder and
acceptance of the same by the Buyer will form a binding contract between Buyer and the
Bidder for execution of supply.

It is mandatory that all the bids are submitted with digital signature certificate
otherwise the same will not be accepted by the system. TANGEDCO reserves the right to
cancel or reject or accept or withdraw or extend the tender in full or in part as the case
may be without assigning any reason thereof.

The server time shall be treated as final and binding. Bids recorded in the server
before the bid closing time will only be treated as valid bid. Bidders are, therefore,
advised to submit their bids well before the closing time of e-tender. If any bid reaches the
server after the bid closing time as per server time, the same will not be recorded and no
complaint in this regard shall be entertained.

Bidders are advised to exercise caution in quoting their bids in e-tender and e- reverse auction
as the case may be to avoid any mistake. Bids once submitted can’t be recalled.

Any order resulting from this bidding process shall be governed by the terms and
conditions mentioned in the NIT.

No deviation to the technical and commercial terms & conditions are allowed.

It may be noted by the bidders that NIC is only a service provider for
conducting the online bidding process against this tender and shall not be a
party to any contract between TANGEDCO and the successful bidder(s)
subsequent to the bidding process

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 TANGEDCO LIMITED

SPECIFICATION NO : KKEDC/ET- 23 / 19-20, dt . 08 .08 .19

1) Tender Specification No.
2) Name of the work
3) Quantity of Supply
KKEDC/ ET / 23 /2019-20, dt 08 .08.19
E-tender for Procurement of LT Shackle Insulator with
Metal Parts AS PER SPECIFICATIONTHROUGH E-
TENDERING (NIC Platform)
LT Shackle Insulator - 15000 Nos
LT Metal parts - 15000 nos

4) Method of Tender e-Tender System

(Online Part I - Techno-Commercial Bid
and Part II - Price Bid and Through
www.tntenders.gov.in
5) (a) Earnest Money Deposit (EMD) Rs. 10,000/- (Rupees Ten Thousand only)
Shall be remitted by DD/ Banker’s cheque drawn in favour of the
Superintending Engineer

Or (b) Permanent EMD Tender Value

(I) Rs.10,00,000/- Up to Rs.10,00,00,000/-
(II) Rs.20,00,000/- Up to Rs.50,00,00,000/-
(III) Rs.50,00,000/- All tenders exceeding Rs.50,00,00,000/-.
6) URL for online bid submission for www.tntenders.gov.in
e-tender
7) Last date for submission of EMD 26 .08.2019 @ 12.00 PM

8) Date of closing of online 26 .08.2019 @ 02:00 PM

e-tender for submission of Techno
Commercial Bid & Price Bid.
9) Date & time of opening of 27 . 08.2019 @ 03:00 PM
tender electronically
10) Specification at website The tender specification will be placed at
TANGEDCO web site (www.tangedco.gov.in)
and TN Govt. Website (www.tenders.tn.gov.in)
The prospective bidders may download the same.
11) Documents to be uploaded by the Schedules A to G and Annexure I, II& III and other documents
Tenderers during e-submission whichever is applicable )
Superintending Engineer,
Kanyakumari EDC
12) Clarification to be sought for from Parvathipuram, Nagercoil-3
13) Place at which tenders will be opened O/o Superintending Engineer,
Kanyakumari EDC
Parvathipuram, Nagercoil -3.
NOTE:
The Tender documents are available in the., website (www.tenders.tn.gov.in) The
prospective bidders may get the specification by down-loading from the Website at free of
cost. They shall ensure whether any clarification amendment is issued to the Specification
before on line submission (Website for online bid submission: www.tntenders.gov.in)
of their tender by visiting the above mentioned websites.

Sd/-
SUPERINTENDING ENGINEER ,
KKEDC/ NAGERCOIL

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SPECIFICATION NO. KKEDC /ET/ 23 /2019-20, DT . 27. 08 .19

SECTION - I : EARNEST MONEY DEPOSIT

SECTION - II : BID QUALIFICATION REQUIREMENTS
SECTION - III : REJECTION OF TENDERS
SECTION - IV : INSTRUCTIONS TO THE TENDERERS
SECTION - V : COMMERCIAL
SECTION – VI : TECHNICAL
SCHEDULE – A : SCHEDULE OF PRICES
SCHEDULE – B1 : DEVIATION FROM TECHNICALSPECIFICATION
SCHEDULE – B2 : DEVIATION FROM COMMERCIAL SPECIFICATION
SCHEDULE – C :STATEMENT OF SUPPLY ORDERS EXECUTED
DURING LAST TEN YEARS
SCHEDULE – D :DECLARATION FORM
SCHEDULE – E :QUESTIONNAIRE-CHECK LIST FOR BQR
SCHEDULE – F :QUESTIONNAIRE-CHECK LIST FOR COMMERCIAL TERMS
SCHEDULE – G :QUESTIONNAIRE-CHECK LIST FOR TECHNICAL TERMS
ANNEXURE – I :UNDERTAKING IN LIEU OF EMD
ANNEXURE – II :UNDERTAKING TOWARDS JURISDICTION
OF LEGAL PROCEEDINGS
ANNEXURE – III : DECLARATION FORM

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 SECTION-I

EARNEST MONEY DEPOSIT (EMD)

1.1. Intending tenderers should pay the prescribed E.M.D of Rs 10,000/- (Rupees Ten Thousand
Only) as specified earlier.

1.2. The Small Scale Industrial Firms located with in the State and who have registered with Tamil
Nadu Small Industries Development Corporation or National Small Industries Corporation (NSIC)
or holding permanent registration certificate from the District Industrial Centres of Directorate of
Industries and Commerce in respect of those items for which the registration certificate has been
obtained are exempted from payment of E.M.D.

1.3. Undertaking owned by Government of Tamil Nadu are exempted from payment of E.M.D.
Undertaking owned by Central Government of India are not exempted from payment of E.M.D.

1.4. Firms registered as Small Scale Industries (SSI) in Tamil Nadu are also exempted from payment
of Earnest Money Deposit. Firms registered as Small Scale Industries with National Small
Industries Corporation (NSIC) are also exempted from payment of E.M.D.

1.5. Tenderers may note the fact that those registered with D.G.S.&D does not entitle them from
exemption of payment of Earnest Money Deposit. The exemption will be limited only to such of
those firms covered by sections 2.2,2.3, and 2.4 given above.

1.6 The Earnest Money Deposit specified above should be in the form of NEFT/RTGS as mentioned
above in 5(a) of Foreword for the above amount. Scanned copy of the E-receipt duly
reflecting the UTR Number shall be uploaded. The EMD amount has to be received in
TNEB/TANGEDCO account through e payment, 2 hours before closing time of tender).
EMD amount received beyond tender closing time will be summarily rejected.

1.7. Part of E.M.D. for part quantity will not be accepted

1.8. Cash and Bank Guarantees will not be accepted.

1.9. Earnest Money Deposit will not carry any interest.

1.10. The tenderers who are all exempted from payment of Earnest Money Deposit should furnish an
undertaking on a non-judicial stamp paper of value not less than Rs.80/- to pay an amount
equivalent to Earnest Money Deposit in case of non-fulfillment of the conditions stipulated in this
Tender (specimen undertaking enclosed).

1.11. The tenderers who are all exempted from payment of Earnest Money Deposit, should attach
without fail the duly attested Photostat copy of certificate of having registered as SSI with the
Government of Tamil Nadu OR proof for Government Departments / Undertakings /Corporations
owned by Government of Tamil Nadu, etc. as the case may be. Copies may be placed inside the
outer sealed envelope, in such manner that proof of exemption is visible immediately after opening
of the outer cover. The fact that they are exempted from payment of E.M.D. indicating the category
under which they are exempted shall be superscribed also on the sealed envelope.

2.0. FORFEITURE OF E.M.D.

2.1. The successful tenderer in whose favor the order is issued should on demand pay in addition, the
Security deposit, if any, called for by the Board. If the successful tenderer either fails to remit this
security deposit amount or backs out of his tender bid, the E.M.D. remitted by him will be
forfeited.

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 2.2. The Earnest Money Deposit made by the tenderer will be forfeited if,
i. he withdraws his tender after acceptance.
ii. he withdraws his tender before the expiry of validity period of the tender.
iii. he violates any of the provisions of the terms and conditions of this tender specification.
iv. he revises any of the terms quoted during the validity period.
v. In the event of the documents furnished with the offer being found to be bogus or the
documents contain false particulars, the EMD paid by the tenderers will be forfeited in addition to
blacklisting them for future tenders/contracts in TANGEDCO.

3.0. REFUND OF EARNEST MONEY DEPOSIT

3.1. The Earnest Money Deposit will be refunded to the successful tenderer, only after
completion of the contract in all respects to the satisfaction of the purchaser. It will be carried
over as a part of Security Deposit payable by the Tenderer.

3.2. In the case of unsuccessful tenderers, the E.M.D. will be refunded to them on application
after intimation is sent to them of rejection of their tender.

Sd/-
SUPERINTENDING ENGINEER ,
KKEDC/ NAGERCOIL

7
 SECTION – II

BID QUALIFICATION REQUIREMENTS (BQR)

 THE BIDDERS shall become eligible to bid on satisfying the following “BID
QUALIFICATION REQUIREMENTS” & on production of the required documentary
evidences along with the tender.

1) The Bidder should be the Manufacturer / Supplier of LT Shackle Insulator with

Metal Parts. Necessary proof for this shall be enclosed.
2) The Bidder should have supplied a minimum of 25 % of the tendered quantity of tendered
material or higher size or higher together during the preceding ten years as on the date of
tender opening. The copies of Purchase Orders executed shall be furnished.
.

3) If the Bids are received through consortium, the same will not be considered and the Bids will
be rejected.

4) The Annual Turnover of the Bidder shall be more than Rs. 2,50,000/- (Rupees Two Lakh Fifty
Thousand only) during any one of the last three years i.e. 2016-17 and 2017-18, and 2018-19

5) The performance Certificate/ End user certificate should be enclosed if the material has been
supplied to other than TANGEDCO / TNEB

 DOCUMENTARY PROOF / EVIDENCE IN SUPPORT OF THE BQR CONDITIONS

MENTIONED ABOVE SHOULD BE ENCLOSED IN THE TENDER.

 THE OFFERS OF BIDDERS NOT SATISFYING THE ABOVE BID QUALIFICATION

REQUIREMENTS WILL BE SUMMARILY REJECTED.

Sd/-

SUPERINTENDING ENGINEER ,
KKEDC/ NAGERCOIL

8
 SECTION III

REJECTION OF TENDERS

1.Tenders will be SUMMARILY REJECTED if

a) The EMD requirements are not complied with.

b) Not satisfying Bid Qualification Requirements.

c) If the documents furnished with the offer is found to be bogus or the documents contains any
false particulars.

2. Tender is liable to be rejected if it is:

a) not covering the supply of equipments/ materials with all accessories

b) with validity period less than that specified in this specification

c) not in conformity with TANGEDCO's Commercial terms and Technical Specification.

(Section V and VI)

d) not signed properly by the tenderer

e) received from Joint Venture consortium of firm\individuals\companies

f) received " after due date and time"

g) received from the tenderer who is directly or indirectly connected with Government service
or TANGEDCO service or services of Local authority

h) from any black listed firm or contractor

i) from a tenderer whose past performance/ vendor rating is not satisfactory.

j) offer received by Telex / Telegram / E mail / Fax/ postal/ In person.

k) not containing all the required particulars as per schedules.

l) The offer of bidders who have not furnished the GST Number in the offers.

m) Submitted without Sample

Sd/-

SUPERINTENDING ENGINEER ,
KKEDC/ NAGERCOIL

9
 SECTION – IV

INSTRUCTION TO TENDERERS

1.0 Tenders in two part System (a) Technical Bid with commercial terms but without Price
Bid and (b) Price Bid, will be received through e-tender for and on behalf of TANGEDCO
herein after referred as TANGEDCO so as to reach on or before the due date prescribed. All
the tenders shall be prepared and submitted strictly in accordance with the Instructions set
forth herein.

THE TENDERERS WHO DO NOT FULFILL THE "BID QUALIFICATION REQUIREMENTS" AS

PER SECTION – II NEED NOT APPLY, OFFERS NOT SATISFYING THIS "BID QUALIFICATION
REQUIREMENTS" WILL NOT BE CONSIDERED AND WILL BE SUMMARILY REJECTED.

1.1 This tender will be processed as per the provision in the Tamil Nadu Transparency in
Tender Act 1998 and Tamil Nadu Transparency in Tenders Rules 2000.

2.0. SCOPE OF SUPPLY:

2.1. The Scope of supply (described in Schedule-A) includes design, manufacture, inspection,
testing, packing, forwarding, and delivery of the materials detailed herein, at Central Stores/
Nagercoil

2.2. The quantity indicated in schedule of requirement is approximate. The quantity finally ordered
may vary to the extent of 25 % either way of the approximate quantity indicated in the
Schedule of requirement.
2.3. The samples should be submitted to this office by 2 hours before tender opening.

Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency in Tender
Rules 2000 and subsequent amendments thereof are applicable to this Tender.

3.0. SUBMISSION OF TENDER OFFER:

3.1. The tenderer is expected to examine all instructions, Schedules and Annexures detailed in the
Specification and submit the Schedule of Prices and other required particulars in the
Schedules and Annexures called for in this Specification, only as per the formats prescribed
herein.
4.0. SUBMISSION OF TENDERS:

4.1.1. The Tender Offer consisting of Schedules-A to D should be filled up and signed by the
Tenderer or any person holding Power of Attorney authorizing him to sign on behalf of the
Tenderer before submission of the Tender. The date of signature should invariably be
indicated and submitted through on line.
4.1.2. In the event of tender being submitted by other than a firm, it must be signed by a partner
(copy of partnership deed should be enclosed) and in the event of the absence of any
Partner, it shall be signed on his behalf by a person holding a Power of Attorney authorising
him to do so, Certified copies of which shall be enclosed.
4.1.3. Tender submitted on behalf of companies registered under the Indian Companies Act, shall
be signed by person duly authorised to submit the tender on behalf of the company and shall
be accompanied by certified true copies of the resolutions, extracts of the Articles of
Association, special or general Power of Attorney etc to show clearly the title, authority and
designation of persons signing the tender on behalf of the company.

4.2. Modifications/Clarifications to Tender Documents:

4.2.1. At any time after the commencement of e-Tender and before the closing of the event,
TANGEDCO may make any changes, modifications or amendments to the tender documents
and same will be intimated to the concerned Vendors through corrigendum which can be
downloaded from the Vendor login .
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 4.22 In case any tenderer asks for a clarification to the tender documents before 48 hours of
opening of tenders, the Superintending Engineer/ KKEDC/Nagercoil will clarify the same.
4.23 If any tenderer raises clarifications after the opening of the tender, the clarified reply issued by
the Superintending Engineer/ KKEDC/Nagercoil on the clarifications will be final and binding
on the Tender.
All tender offers shall be prepared by typing or printing in the formats enclosed with this
specification.
All information in the tender offer shall be in ENGLISH only. It shall not contain interlineations,
erasures or over writings except as necessary to correct errors made by the tenderer. Such
erasures or other changes in the tender documents shall be attested by the persons signing
the tender offer.

4.5. QUOTATION OF RATES:

4.5.1. Rates should be quoted in figures i.e., integers only and quoted in online.
4.5.2. Offers giving lump sum price, without giving their breakup as per details required in the
attached Price Schedule-A shall be liable for rejection.

4.6. PRINTED TERMS AND CONDITIONS IN TENDERS:

Supplier's printed terms and conditions will not be considered as forming part of the tender
under any circumstances.

4.7. INCOMPLETE TENDERS:

Tender, which is incomplete, obscure or irregular is liable for rejection.

4.8. AMBIGUITIES IN CONDITIONS OF TENDERS:

In the case of ambiguous or contradictory terms / conditions mentioned in the bid,
interpretation as may be advantageous to the purchaser may be taken without any reference to
the Tenderer.
4.9. The tender offer shall contain full information asked for in the accompanying schedules and
elsewhere in the specification.
4.10. Tenderers shall bear all costs associated with the participation in the e-Tender and the
purchaser will in no case be responsible or liable for these costs.
4.11. No offer shall be withdrawn by the Tenderer in the interval between the deadline for
submission and the expiry of the period of validity specified / extended validity of the tender
offer.
The tenderers are requested to furnish the GST REGISTRATION NO. in their offer.

4.12. DESTINATIONS-WHERE MATERIALS ARE REQUIRED:

The prices quoted should be on FOR Destination basis for delivery at Central Stores/ Nagercoil

(ii) TENDER OPENING:

(iii) OPENING OF COMMERCIAL & TECHNICAL BIDS WITHOUT PRICE (PART-I):

The Tender offers except price Bid will be opened electronically at 15.00 Hrs. on the
date notified at the Office of the Superintending Engineer/ KKEDC/Nagercoil
through http:// www.tntenders.gov.in

5.0 OPENING OF THE PRICE BIDS: (PART - II)

The date and time of opening of Price Bids shall be later notified through registered
e-mail to the Bidders who fulfill the BQR criteria and whose bids are found to be
commercially and technically acceptable.

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6.0. INFORMATION REQUIRED AND CLARIFICATIONS:

6.1. In the process of examination, evaluation and comparison of tender offers, the TANGEDCO
may at its discretion, ask the Tenderer for a clarification of his offers. All responses to requests
for clarifications shall be in e-tender portal only and to the point only. No change in the price or
substance of the offer shall be permitted.

6.2. The TANGEDCO will examine the tender offers to determine whether they are complete,
whether any computational errors have been made, whether required sureties have been
furnished, whether the documents have been properly signed and whether the offers are
generally in order.

6.3. The Tender offers shall be deemed to be under consideration immediately after they are
opened and until such time official intimation of award / rejection is made by the Tender
Accepting Authority to the tenderers.
6.4.
The Tenderers shall not make attempts to establish unsolicited and unauthorized
contact with the Tender Inviting Authority, Tender Accepting Authority or Tender
Scrutiny Committee after the opening of the tender and prior to the notification of the
award and any attempt by any tenderers to bring to bear extraneous pressures on the
Tender Accepting Authority shall be sufficient reason to disqualify the tenderer.
6.5 Mere submission of any Tender offer connected with these documents and Specification shall
not constitute any agreement. The tenderer shall have no cause of action or claim, against the
TANGEDCO for rejection of his offer. The TANGEDCO shall always be at liberty to reject or
accept any offer or offers at its sole discretion and any such action will not be called into
question and the Tenderer shall have no claim in that regard against the TANGEDCO.

7.0. EVALUATION AND COMPARISON OF THE TENDER OFFERS:

7.1. The tenders will be evaluated strictly as per the Tamil Nadu Transparency in Tenders Act,
1998 and the Tamil Nadu Transparency in Tender Rules, 2000.
7.2. The tender offers received will be examined to determine whether they are in complete shape,
all required Data have been furnished, properly signed and generally in order and conforms to
all the terms and conditions of the Specification without any deviation.
7.3. For the purpose of evaluation of tender offers, the following factors will be taken into account
for arriving the evaluated price:
a)The quoted price will be corrected for arithmetical errors.
7.4. The rates quoted by the eligible lowest tenderer in the open tender Scheme shall be compared
with the prevailing market rate and the rates of previous period and if the Tender Accepting
Authority is of the view that the quoted rates are too high, the rates will be negotiated and the
rate will be determined. All eligible bidders who accept the rate shall be enlisted.
7.5. Item wise evaluation will be done.

8.0 VALIDITY:
The tender offer shall be kept valid for acceptance for period of 180 days from the date of
opening of offers. The offers with lower validity period are liable for rejection. Further, the
tenderer shall agree to extend the validity of the Bids without altering the substance and prices
of their Bid for further periods, if any, required by the TANGEDCO.

9.0. RIGHTS OF THE BOARD:

9.1. Notwithstanding anything contained in this Specification, the TANGEDCO reserves the rights :

a) to vary the quantity finally ordered to the extent of 25% indicated in the Tender document.

b) to split the Tendered Quantity and place orders on one or more than one firm as per the
Tamil Nadu Transparency in Tender Rules 2000 since the tendered material is so vital in
nature and the failure in supply would affect the public interest.

12
 c) to recover losses , if any, sustained by TANGEDCO, from the supplier

who pleads his inability to supply and backs out of his obligation after award of contract.
The security deposit paid shall, be forfeited.

d) to cancel the orders for not keeping up the delivery schedule.

e) to vary the delivery period based on the requirement and contingencies at the time of
placing the Rate contract.

f) to accept the lowest eligible tender.

g) to reject any or all the tenders or cancel without assigning any reasons therefor.

h) to relax or waive or amend any of the conditions stipulated in the tender Specification
wherever deemed necessary in the best interest of the TANGEDCO.
9.2 The purchaser reserves the right to request for any additional information and also reserves
the right to reject or accept the proposal of any tenderer, if in the opinion of the purchaser, the
qualification data is incomplete or in the opinion of the TANGEDCO the bidder is found not
qualified to satisfactorily perform the contract.

10.0. DEVIATIONS:

10.1 The tenderer shall furnish, any deviations in the technical/commercial terms in schedule-C
annexed. If no deviations are furnished it will be construed that the tenderer is accepting the
technical specification and commercial terms. Similarly if any deviations are furnished in the
specified form it will be construed that these are the only deviations and the tenderer is accepting
all other terms of the specification and the offer will be taken for evaluation accordingly.

10.2 The offers of the Tenderers with Deviations in Commercial terms and Technical Terms of the
Tender Document are liable for rejection.

10.3 No alternate offer will be accepted.

11.0. BAR OF JURISDICTION:

Save as otherwise provided in the Tamil Nadu Transparency in Tender Act, 1998 no order
passed or proceedings taken by any officer or authority under this Act shall be called in question in any
court and no injunction shall be granted by any court in respect of any action taken or to be taken by
such officer or authority in pursuance of any power conferred by or under this Act.

Sd/-

SUPERINTENDING ENGINEER ,
KKEDC/ NAGERCOIL

13
 SECTION – V

COMMERCIAL
1.0. SCOPE:

1.1. The scope of supply of the material includes for design, manufacture, inspection, testing,
packing, forwarding and delivery of the materials detailed herein, at Central Stores/
Nagercoil.

2.0. PLACING OF ORDERS:

2.1 It is not binding on the Board to accept the lowest or any tender. TANGEDCO reserves the
right to split and place orders for the items with different tenderers and for revising the
quantities at the time of placing the orders. The TANGEDCO reserves the right to vary the
quantity finally ordered to the extent of 25% either way of the requirement indicated in the
tender documents.
2.2 The award of contract will be issued to the successful tenderer with all TANGEDCO's terms
and conditions, duly indicating the approved unit rates and the quantity allotted to them.

3.0 PRICE:
3.1 The Tenderers are requested to quote FIRM price only.

3.2 The prices quoted shall be per unit.

a) All-inclusive price including applicable GST, Packing and Forwarding, Freight and
Insurance for Delivery of the complete materials and all its accessories at Central
Stores/ Nagercoil. The split-up details of price as per Schedule-A shall be entered
online in the appropriate boxes provided.
b) GST. (Percentage and amount)

4.2.1 Unloading the materials at destination Stores should be done by the supplier at his own
cost.
4.2.2 The tender offer should also contain the breakup details as below:

a) Unit Ex-works price

b) GST (Percentage & amount)

c) Freight and Insurance charges

d) Packing & Forwarding

The above breakup details should be clearly indicated in the Schedule-A, in the
absence of which the offer shall be liable for rejection.

4.3 All Tests specified shall be conducted at TENDERER'S COST.

4.4 The Tenderer should quote their rates taking into account the GST relief available to them on
account of duty paid for procurement of raw materials. A certificate to this effect may be
furnished along with the offer.

5.0 Goods and Service Tax :

5.1 Appropriate rate of GST shall be admitted in lieu of (all taxes and levies replaced by
GST) Excise Duty, CST and TNVAT Service Tax etc,as per provisions of the rules.

5.2 The TANGEDCO Ltd. has been registered as a company with GSTIN Enrolment

5.3 Provisional Reg No.33AADCT4784E1ZC and ARN:AA330617106413K

5.4 For the delayed supplies received beyond the contracted date of delivery, the GST

14
 prevailing on the date of dispatch or the GST applicable on the contracted delivery
date whichever is less will be admitted..
5.5 The supplier shall furnish an undertaking to the effect that any statutory levies like GST
etc., claimed and reimbursed by the Board is final and that there is no dispute over the
liability for such levies between the supplier and the Government. An undertaking shall
also be finished that if the supplier has subsequently got any refund out of the duty/tax
paid and if it is established that the supplier is not liable to pay the duty/tax paid, the
benefits should be passed on to the TANGEDCO.
5.6 GST as applicable on the date of supply will be paid for supplies made
within the stipulated delivery period, provided there is no increase in taxes due to
change of slab caused by increase in turnover of the firm. If the increase is due to
change of slab the same has to be borne by the firm only.
5.7 In case of delayed delivery the GST prevailing on the date of dispatch or the
GST on the last day of the contractual delivery period whichever is LESS will be
admitted. For both the cases the supplier shall furnish documentary evidence
while submitting the bills for payment.
5.8 Provided always, it is hereby agreed and declared that in case,
where the Board has doubt whether GST is not at all payable for the
transaction in question, the Board is hereby authorized to with- hold the amount
of tax until the party produces an order of court of competent jurisdiction,
declaring the liability of the transaction to the GST.
5.9 The following certificates have to be furnished for admittance of claim of GST:

5.10 (i) Certified that the transaction in which the GST has been claimed has
been / will be included in the return submitted / to be submitted to the tax
authorities for assessment of the GST and the amount of GST claimed from the
purchaser has been/will be paid to tax authorities.
5.11 (ii) Certified that the goods on which the GST has been charged has not
been exempted under Act and rules made there under and the charges on
account of GST on these goods are correct, under provisions of relevant Act or rules
made there under.
5.12 (iii) Certified that we shall indemnify the Board, in case it is found later on
that wrong or incorrect payment has been received on account of GST paid by us.
5.13 (iv).Certified that we are registered as dealer under the GST and our
Registration No is..........

6.0 INSURANCE:
Contracting firms shall arrange insurance for the equipment and all its accessories being
supplied by them, through any of the Nationalised Insurance Companies. It will be the
responsibility of the supplier to replace the defective/damaged materials and make good the
shortages and other losses in transit, free of cost, lodge and recover claim from insurance
Under-writers/Carriers.

7.0 PAYMENT:
For the materials delivered within delivery period:
100% of all inclusive price on receipt of materials in good condition at site including price variation
bills (in case P.O is placed on price variation basis) within a reasonable time will be paid by cheque
drawn in anyone of the nationalized bank in Tamil Nadu , against submission of bills with required
documents after deducting recoveries, if any.

For the materials delivered beyond delivery period:

100% of all inclusive price on receipt of materials in good condition at site including price variation
bills ( in case P.O is placed on price variation basis) within a reasonable time will be paid by
cheque drawn in anyone of the nationalized bank in Tamil Nadu against submission of bills with
required documents after deducting L.D and other recoveries, if any.
7.1 The bills for payment will be passed only after the approval / acceptance of the
following:

a) Security Deposit cum Performance Guarantee for 5% value of the order.

15
 b) Latest Sales Tax Clearance Certificate. .
c) Undertaking towards jurisdiction for legal proceedings in Rs.80/ Non-Judicial stamp
paper.
d) Guarantee Certificate.
e) GST Admittance certificate
f) Excess payment undertaking
g) Attested copy of PAN & GST registration certificate

7.2 The bill of cost for the supply of materials, in triplicate along with all the necessary
documents
as required by TANGEDCO shall be sent to the Superintending Engineer, Kanyakumari EDC,
TANGEDCO, Nagercoil-3. The bill will be passed and paid with in a reasonable time.
7.3 The payment will be made by the Superintending Engineer, Kanyakumari EDC by
cheque on any of the Nationalised Banks or its branches in Tamil Nadu. Any bank
commission will have to be borne by the successful tenderer.

8.0 SECURITY DEPOSIT:

The successful tenderer will have to pay a Security Deposit of 5% of the value of the contract,inclusive
of 1% E.M.D. already paid. The balance 4% shall be remitted in the form of D.D.orBanker’s cheque if
the value of order is Rs.10 lakhs or less. If the value of order is more than Rs.10 lakhs the balance 4%
S.D. shall be remitted by D.D/Banker’s cheque irrevocable Bank Guarantee. Security Deposit amount
of 5% value of Purchase Order including the amount remitted as EMD has to be paid by way of
DD/Bankers Cheque within 15 days from the date of receipt of Purchase Order failing which penal
interest @ 22% (Twenty Two) will be leviable from the date of expiry of 15 days time limit till the actual
date of payment of Security Deposit.

The Security Deposit furnished, against this contract will be prepaid/released to the contractor,
only if the contract is completed to the satisfaction of the purchaser. If the purchaser incure any loss
or damage on account of breach of any of the clauses mentioned above, or any other amount arising
out of the contract becomes payable by the contractor to the purchaser, then the purchaser will, in
addition to such other rights that he may have under the law, appropriate the whole or part of the
security deposit and such amount that is appropriated will not be refunded to the contractor

9.0 DELIVERY:

The delivery period should be 30 days from the date of receipt of Purchase order.
The date of receipt of last component of the main equipment will be reckoned as the date of delivery
for the purpose of calculation of liquidated damage for delay in delivery, when the main equipment and
accessories are delivered in piecemeal.
If any other delivery period is indicated by the tenderer in their Offer, their Offer is liable
for rejection.
The TANGEDCO is liberty to alter the delivery date to suit its need as and when
necessity arises, during the pendancy of the contract.

If the guaranteed delivery period is not kept up, the liquidated damages specified in
Clause - 12 will be enforced.

9.1 TANGEDCO reserves the right to cancel the quantities not supplied as per delivery schedule.

9.2 TANGEDCO also reserves the right to cancel the order if the delivery

schedule is not kept up, without any further notice to the supplier.

9.3 To ensure sustained supply without any interruption, TANGEDCO reserves the right to place
orders among more than one tenderer.

16
 9.4 The TANGEDCO will be at liberty to cancel the contract if the supply is not made as per the
delivery schedule specified in the indent, not withstanding its right to claim liquidated damages
for the belated supplies and the quantity outstanding to be supplied as on the date of
cancellation. The defaulting contractors will be liable to pay to the TANGEDCO in addition to
the liquidated damages for delay, the actual difference in price whenever the TANGEDCO
orders the delayed quantity to be supplied / executed by other agencies at higher rate.
9.5 The actual date of receipt of each material with all accessories will be reckoned as the date of
delivery for the purpose of calculation of liquidated damages in respect of that material.

9.6 It is the responsibility of the supplier to give 15 days advance information for inspection,
dispatch of materials and other obligations under the terms and conditions of this contract in
order to deliver the materials within the contractual delivery period quoted /agreed.

9.7 The delivery period will not normally be extended. Hence all efforts shall be taken to deliver the
materials within the contractual delivery period.

10.0 INSPECTION:

The purchaser's representative, shall have free access to the contractor's works at any time
during working hours for the purpose of inspecting the manufacturing and testing of the materials
covered in this specification. The successful tenderer shall provide the necessary facilities for
such inspection.

11.0 LIQUIDATED DAMAGES:

11.1 The delivery as specified should be guaranteed by the supplier under the Liquidated Damages
Clauses given below:

11.2 If the supplier fails to deliver the materials within the time specified in the indent or any
extension thereof, the purchaser shall recover from the supplier as liquidated damages, a sum
of half a percent (0.5%) of the All-inclusive price of the undelivered Materials for each
completed week of delay. The total liquidated damages shall not exceed ten percent (10%) of
the All-inclusive price of the materials so delayed. The actual date of delivery of materials with
all its accessories at destination stores will be

reckoned as date of delivery for this purpose. Liquidated damages will also be recovered for
the quantity not supplied as is done for the belated supply. It is the responsibility of the
suppliers to arrange for inspection, despatch etc. in time to keep up the delivery schedule.

11.3 If supplies to be rendered against the Rate Contract Order are made by the supplier
beyond the period of delivery stipulated in the indent and if they are accepted by the
TANGEDCO, such acceptance is without prejudice to the TANGEDCO's rights to levy
liquidated damages for the delay in supply.

11.4 The TANGEDCO will also be at liberty to cancel the order if the supply is not made as
per the delivery schedule specified in the indent, notwithstanding its rights to claim liquidated
damages for the belated supplies and quantity outstanding to be supplied as on the date of
cancellation.

11.5 The suppliers are liable to pay the amount of loss sustained by the TANGEDCO in the
event of non-execution of orders, if any placed on them either in full or part to the satisfaction
of the TANGEDCO under the terms and conditions of contract and in the event of placing
orders for such quantities on some others at a higher price.
11.6 Tenderers not giving clear and specific acceptance to the above clauses are liable for
rejection.
11.7 If there is any downward trend in prices on account of belated supplies, the tenderers
have to accept the same with the levy of liquidated damages, for belated supplies.

11.8 The defaulting contractors will be liable to pay to the TANGEDCO in addition to
Liquidated Damages for delay, the actual difference in price wherever TANGEDCO orders the
delayed quantity to be supplied by other agencies at a higher cost.
17
 11.9 Equipment/materials will be deemed to have been delivered only when all its
component and its accessories are also delivered. If certain components and accessories are
not delivered in time the whole equipment will be considered as delayed unless, the missing
parts are delivered. The Liquidated damages will also be levied for the quantity not
supplied as is done for the delay supplies. If supplies effected in part which could not
be beneficially used to the TANGEDCO (due to such incomplete supply), liquidated
damage will be worked out on the basis of entire contract price of such materials which
could not be beneficially used and not on the value of delayed portion only.

11.10 If the ordered materials are not delivered, the purchaser shall recover from the
supplier, as liquidated damages a sum of TEN PERCENT (10%) of the contract price of the
equipments/materials undelivered besides forfeiture of security deposit.

11.11 Applicable GST will be levied on Liquidated Damages.

12.0 FORCE MAJEURE:
12.1 The supplier shall not be liable for delay in performing his obligations resulting
directly or from any force majeure conditions herein defined as:

(a) Any cause which is beyond the reasonable control of the supplier or purchaser as the case
may be
(b) Natural phenomena, such as floods, drought, earthquakes and epidemics.
(c) Act of any Govt. Authority, domestic or foreign, such as wars declared or undeclared
quarantines, embargoes licensing control on production or distribution restrictions.
(d) Accident and disruptions such as fire, explosion, increase in power cut with respect to date of
tender opening, break down of essential machinery or equipments etc.

(e) Strikes, slow down, and lockouts.

(f) Failure or delay in the supplier's source of supply due to force majeure causes enumerated at
'b' to 'e' above shall be considered, provided the supplier produces documentary evidence to
show that there were no other alternative source of supply available to him or if available the
lead time required was likely to be longer than the duration of the force majeure at the normal
source of supply. All the provisions of this clause shall apply whether the disruption cause is
total or partial in its effect upon the ability of the supplier to perform.

NOTE: The cause of force majeure condition will be taken into consideration only if the supplier notifies
within 15 days from the occurrence of such eventualities. The purchaser shall verify the facts and
grant such extension as the facts justify. For extension due to force majeure conditions, the supplier
shall submit his representation with documentary evidence for scrutiny by the purchaser and
decision of the purchaser shall be binding on the firm.

12.2 Provided that if the performance in whole or part by the supplier on any
obligation under this contract is prevented or delayed by reasons of any eventuality for
a period exceeding 60 days, the TANGEDCO may at its option terminate the contract
by a notice in writing.

12.3 The Power cut shall not be considered under force majeure condition. The
period of extension shall be decided only by the authority who placed the order, after
verifying the evidence for the cause of delay.

13.0 GUARANTEE:
13.1 The material should be guaranteed for satisfactory operation and good
workmanship for a period of 24 months from the date of commissioning or 24
months from the date of receipt of materials at site in good conditions whichever is
later, subject to an overall guarantee period of 24 months from the date of supply
under normal and proper conditions of service and maintenance.

13.2 Any defects noticed during the above period shall be rectified by the supplier
free of charge to TANGEDCO within 60 days on receipt of instruction from the
purchaser.

18
 13.3 A written guarantee guaranteeing the TANGEDCO against any defects in the
materials supplied or in the Workmanship should be furnished along with the each bills
for payment. This should be operative for the period of 24 months from the date of
receipt of materials at site in good condition. Any defects or failure occurring within the
guarantee period due to faulty design, poor workmanship and bad quality of raw
materials used shall be rectified/ replaced free of cost within two (2) months on receipt
of intimation from the purchaser on such defects of failures. If they are not rectified or
replaced within this period the contractor shall pay the liquidated damages as per the
liquidated damages clause in the contract for the delay from the date of receipt of
intimation for the defects or failures. A guarantee certificate in the above form shall be
submitted along with the bills themselves. Any expenditure incurred in the
transportation of material for rectification or replacement will be to the suppliers
account.

13.4 The incidental expenses, transport and freight charges for the replacement of defective materials
within the guarantee period may also be borne by the supplier.

13.5 The tenderers shall guarantee among other things, the following:
i) Quality and Strength of materials used.
ii) Safe electrical and mechanical stresses on all parts of the materials under all specified
conditions.
iii) Performance figures given by the tenderers in the Schedule of Guaranteed technical
particulars.

13.6 The packing shall conform to relevant packing standards. The contractor should however ensure
that the packing is such that the materials reach their destination without damage/loss during
transit by Rail or Road and subsequent storage. The words "Handle with care" should be printed
on the cartons.

14.0 LOSS OR DAMAGE:

14.1 External damages or shortages that are prima facie the results of rough handling in transit or due
to defective packing will be intimated within a fortnight of the receipt of the materials. Internal
defects, damages or shortages of any integral parts which cannot ordinarily be detected on a
superficial visual examination caused by bad handling in transit or defective packing would be
indicated after inspection on receipt of the materials at stores. In either case, the damaged or
defective materials should be replaced free of cost to the TANGEDCO within 60 days.

14.2 If during the period of supply, it is found that goods already supplied are defective in material or
workmanship or do not conform to specification or unsuitable for the purpose for which they are
purchased, then it will be open to the purchaser either to reject the goods or repudiate the entire
contract and claim such loss that the purchaser may suffer on that account require the supplier to
replace the defective goods, free of cost.

14.3 Similarly, if during the guarantee period any of the goods found to be defective in materials or
workmanship or do not conform to specification or are unsuitable for the purpose for which they
are purchased, it will be open to the purchaser either to repudiate the entire contract and claim
damages or accept such parts of the goods that are satisfactory and require the supplier to
replace the balance or to claim compensation for the entire loss sustained by the purchaser on
that account.

14.4 In the event of supplies being received damaged or any shortages at the destination stations,
the cost of such materials GST (if payable) and other charges payable thereof will be paid only
proportionate to the value of materials received in good condition, unless the damaged goods
or short supplies are made good free of cost by the suppliers.

14.5 For all legal purposes, the materials shall be deemed to pass into the TANGEDCO’s ownership
at the destination Stores, where they are delivered and accepted.

19
15.0 REPLACEMENT OF DEFECTIVE / DAMAGED MATERIALS:

15.1 Notwithstanding anything contained in the above Liquidated Damages clause when the whole
or part of the materials supplied by the supplier are found to be defective or damaged or are
not in conformity with the specification, such defects or damages in materials supplied shall be
rectified within two months from the date of intimation of defects/ damages either at the point of
destination or at the supplier's works at the cost of the supplier against proper security and
acknowledgement. In the alternative, the defective or damaged materials shall be replaced free
of cost within two months from the date of receipt of the intimation from the purchaser. If the
defects or damages are not rectified or replaced within this period, the contractor shall pay a
sum towards liquidated damages clause given above, for the delay in rectification/ replacement
of the defects or damages.

15.2 If even after such rectification or replacement of the damaged or defective part, if the
equipment/materials ordered is not giving the satisfactory performance as per the contract,
then it will be open to the purchaser either to reject the goods or repudiate the entire
contract and claim such loss sustained by the TANGEDCO.

15.3 Notwithstanding any other remedies available, the purchaser shall be entitled to
dispose of the defective/damaged materials in “as is where is” condition without further
notice, if the Contractor/supplier fails to rectify the defect and/or replace the damaged
materials and / or fails to remove the defective/damaged materials within such period as
may be notified by the purchaser through notice and their sale proceeds of such disposal
shall be appropriated towards the dues to the TANGEDCO such as Liquidated damages,
ground rent etc., as may be determined by the purchaser.

16 RESPONSIBILITY:
The Tenderer is responsible for delivery of the materials at the destination station in
good condition. The tenderer shall include and provide for securely protecting and packing the
materials as per relevant packing standards to avoid damages or loss in transit. All risks
connected with the supply of these materials should be borne by the supplier.

17 FAILURE TO EXECUTE THE CONTRACT:

Contractors failing to execute the order placed on them to the satisfaction of the
TANGEDCO under the terms and conditions set forth therein, will be liable to make good the
loss sustained by the TANGEDCO, consequent to the placing of fresh orders elsewhere at
higher rate, i.e. the difference between the price accepted in the contract already entered into
and the price at which fresh orders have been placed. This is without prejudice to the
imposition of penalty under the Liquidated Damages clause and forfeiture of SD for the breach
of contract.

18 NON-ASSIGNMENT:

The supplier shall not assign or transfer the contract or any part thereof without the prior
approval of the Purchaser.

19.0 EFFECTING OF RECOVERIES:

19.1 Any loss, arising due to non-fulfillment of this contract or any other contract, will be recovered
from the Security Deposit held and / or any other amount due to the supplier from the
TANGEDCO/TANTRANSCO from this Contract as well as from other contracts.

20.0. RECOVERIES OF DUES:

The Board is empowered

i) to recover any dues against this contract in any bills/Security Deposit/ Earnest Money
Deposit/Permanent Earnest Money Deposit due to the contractor either in this contract or any
other contract with TNEB/ TANGEDCO/TANTRANSCO.
20
ii) To recover any dues against any other contracts of the contractor with TNEB/
TANGEDCO/TANTRANSCO, with the available amount due to the contractor against this
contract.

21.0 RAW MATERIALS:

It is the responsibility of the tenderer to make his own arrangement to procure the
necessary raw materials required for the manufacture.

22.0 INCOME TAX PERMANENT ACCOUNT NUMBER AND GST NUMBER:

The tenderers should furnish the permanent Account number issued by Income tax
Department with the Tender.
The tenderer shall furnish the GST Number of the firm along with the proof in the tender.

23.0 ARBITRATION ACT NOT TO APPLY:

The TANGEDCO will not accept any arbitration in case of disputes arising in any
respect under this contract. Any dispute arising out of this contract shall not be subject to
arbitration under the provisions of Arbitration and Conciliation Act 1996 in the event of any
dispute between the parties.

24.0 PAST PERFORMANCE:

The intending tenderers shall furnish the documentary evidence with details of Rate
Contract Orders executed during the last ten years in the proforma enclosed in the Tender
Specification as per Schedule-D.
The details furnished by the tenderers shall be in complete shape and if it is found that
any information is found omitted, suppressed, incomplete or incorrect, the same will be taken
note of while dealing with the tenders in future.

25.0 LEGAL STATUS OF THE FIRM:

The tenderers shall furnish necessary documents evidencing their legal status of the
firm along with their offer.

26.0 JURISDICTION FOR LEGAL PROCEEDINGS (AFTER AWARD OF CONTRACT)

No suit or any proceedings in regard to any matter arising in respect of this contract shall be
instituted in any court, save in the High Court, Madras, City Civil Court at Chennai or at the Court
of small causes at Chennai. It is agreed that no other court shall have jurisdiction to entertain any
suit or proceedings even though, part of the cause of action might arise within their jurisdiction. In
case any part of the cause of action might arise within the jurisdiction of any other Courts in Tamil
Nadu and rest within the jurisdiction of courts outside the Tamil Nadu, then it is agreed to between
the parties that such suits or proceedings shall be instituted in a Court within the State of Tamil
Nadu and no other court outside the State of Tamil Nadu shall have jurisdiction even though any
part of the cause of action might arise within the jurisdiction of such courts. The successful
Tenderer shall furnish an undertaking as per Annexure-II in a non judicial stamp paper of Rs.80/-
agreeing to the above condition.
Performance Guarantee will be released on expiry of guarantee period after ensuring that
defects/damages during the guarantee period are rectified/replaced.

21
27.0 MATERIALS AND WORKMANSHIP:
27.1 All materials, equipments and spare parts thereof shall be new, unused and originally coming
from manufacturers’ plant to the destination stores. Those including used, rebuilt or overhauled
materials/equipments will not be accepted.
27.2 All the materials shall be of best class and capable of satisfactory operation in the tropics with
humid atmospheric condition. Unless otherwise specified, they shall conform to the
requirements of appropriate Indian Standards. Where these are not available, IEC and
American / British Standards shall be followed.
27.3 The design shall incorporate every reasonable precautions and provisions for the safety of all
those concerned in the operation and maintenance of equipment/materials.
27.4 The materials should be designed to facilitate inspection and repair and to ensure satisfactory
operation under atmospheric conditions prevailing at site and under sudden variations of load
and voltages as may be met with under working conditions in the system including those due to
faulty synchronizing and short circuits within the rating of the apparatus.
27.5 All the equipments should operate without undue vibration and with the least practicable
amount of noise.

Sd/-
SUPERINTENDING ENGINEER ,
KKEDC/ NAGERCOIL

22
 SECTION-VI

TECHNICAL SPECIFICATION

LT Shackle Insulator

Supply of porcelain LT shackle insulators as per sketch

enclosed. The insulators shall comply with IS: 1445 /1977 or the latest version
thereof. Shackle insulator shall be suitable for system voltage of 1000v
as per IS : 1445 /1977. The porcelain insulator shall be sound, free from
defects, thoroughly vitrified and smoothly glazed. The design of the insulator
shall be such that the stresses due to expansion and contraction in any part of the
insulator shall not lead to its deterioration. The glaze, unless otherwise specified,
shall be brown in colour. The glaze shall cover the entire porcelain surface parts
except those areas that serve as supports during firing.

Sd/-

SUPERINTENDING ENGINEER ,

KKEDC/ NAGERCOIL

23
Sketch for LT Shackle Insulator

Sd/-

SUPERINTENDING ENGINEER

KKEDC/ NAGERCOIL

24
 TECHNICAL SPECIFICATION

LT Metal Parts

Metal parts for LT Shackle Insulator with bolt and nut conforming to
IS 7935/1975 and its latest amendments (fig3 of type1) and conforming to the
drawing and detailed technical specification enclosed. The finished weight of
metal parts including bolt and nut spring washers (One in each bolt) should not
be less than 430gms.

Sketch for Metal Parts for LT Shackle Insulator

Sd/-
SUPERINTENDING ENGINEER ,
KKEDC/ NAGERCOIL

25
 SCHEDULE-A
PRICE SCHEDULE

SL NO Quantity Ex-works price GST amount Freight & Insurance All inclusive price
offered in per Kg. and percentage charges per Kg. per kg.
Kg.
Rs. p Rs. p Rs. p Rs. p
Rs. p

(1) (2) (3) (4) (5) (6)

TO BE QUOTED ON LINE

Price Bid (BOQ) : The Price bid excel sheet attached may be duly filled up and uploaded. Failing
which the tender will not be accepted.

COMPANY SEAL SIGNATURE

DESIGNATION
COMPANY
DATE

NOTE: Rates quoted shall be both in words and figures.

Sd/-

SUPERINTENDING ENGINEER ,
KKEDC/ NAGERCOIL

26
 SCHEDULE – B1

DEVIATION FROM TECHNICAL SPECIFICATION

All technical deviations from the specification shall be filled in by the Tenderer, Clause by clause, in
the Schedule.

SECTION NO. CLAUSE NO. DEVIATION

The Tenderer hereby certifies that the above mentioned are the only deviations from the
TECHNICAL Specification and the tender confirms to the specification in all other respects.

COMPANY SEAL: SIGNATURE :

DESIGNATION :
COMPANY :
DATE :

SCHEDULE – B2
DEVIATION FROM COMMERCIAL TERMS

All deviations from the commercial terms shall be filled in by the Tenderer, Clause by clause, in the
Schedule.

SECTION NO. CLAUSE NO. DEVIATION

The Tenderer hereby certifies that the above mentioned are the only deviations from the
Commercial terms of the Specification.

COMPANY SEAL: SIGNATURE :

DESIGNATION :
COMPANY :
DATE :

27
 SCHEDULE-C

STATEMENT OF SUPPLY ORDERS EXECUTED/ UNDER EXECUTION DURINGTHE PAST

TEN YEARS AS ON THE DATE OF TENDER. (To be filled in by the tenderer)

Sl Name & Address of Name of the P.O. No. Qty. Value of Scheduled Actual
No. the Organization material & Date . order in Date of Date of
Rs. completion completion
Lakhs of order of order

1 2 3 4 5 6 7 8

COMPANY SEAL SIGNATURE :

DESIGNATION :

COMPANY :

DATE :

SCHEDULE – D
DECLARATION FORM

(To be signed by the tenderer)

Strike off, whichever is not applicable:

TO
THE SUPERINTENDING ENGINEER / KKEDC/
TANGEDCO,NAGERCOIL

Dear Sir,

Having examined the above specification together with the accompanying schedules etc.,
we hereby offer to manufacture and supply the equipments/ materials covered in this Specification at
the rates entered in the attached schedule of prices.

1. We hereby guarantee the particulars entered in the schedules attached to the Specification.

2. In accordance with the Security deposit clause-9.0, Section-V, of the specification, we agree
to furnish security deposit in the form of DD/Bankers Cheque/Bank Guarantee to the extent of 5% of
the order value (All-inclusive price) of each and every indent issued during the contract period till the
expiry of the Guarantee.

3. Our company is not a potentially Sick Industrial Company or a Sick Industrial Company in
terms of Section-23 of Section-15 of the Sick Industrial Companies (Special Provisions) Act, 1985.

Yours faithfully,
PLACE : SIGNATURE :
DATE : DESIGNATION :
COMPANY SEAL : COMPANY :

28
 SCHEDULE-E

QUESTIONNAIRE

INSTRUCTIONS:

(a) Strike off, whichever is not applicable.

(b) Separate sheets should be used, wherever necessary:

CHECK LIST FOR BID QUALIFICATION REQUIREMENTS

(TO BE KEPT IN THE COMMERCIAL AND TECHNICAL BID)

Sl.No Particulars Bidders’s response

1. Name and Address of the Firm/Company

2. Address of the Registered office, Phone Nos. etc
3. Address of the Factory/Works, Phone Nos. etc.
4. Fax No. for correspondence
Name, Designation & Address of the person
signing the tender
5. (a) Confirm whether the tenderer is a manufacturer of
the tendered material Yes/No
(b) If yes, whether documentary evidence is enclosed
(c) If so, list the documentary evidence
6. Whether the bidder is old supplier to the TNEB Yes/No

7. Whether the copies of orders executed during the last ten Yes/No
years in respect of materials tendered to State Electricity
Boards/DISCOMs enclosed.
8. Whether performance certificates from the end users Yes/No
enclosed
9. a) Whether documentary evidence produced for the annual Yes/No
turnover.
b) If so, whether certificate from auditor furnished or copies
of audited annual statement of accounts furnished

DATE : SIGNATURE OF THE TENDERER

PLACE: NAME :
STATUS IN THE COMPANY
(AFFIX SEAL OF THE COMPANY)

29
 SCHEDULE-F
QUESTIONNAIRE CHECKLIST FOR COMMERCIAL TERMS.
(TO BE KEPT IN THE COMMERCIAL AND TECHNICAL BIDS)

1. EARNEST MONEY DEPOSIT:

(i) Amount Rs.--------- / -
(ii) Mode of payment Thro’ NEFT/ RTGS/ Account
transfer
(iii) If exempted, state whether the bidder is SSI unit of Tamil Nadu/SSI unit
registered with NSIC/Unit of
Government of Tamil Nadu
(iv) If SSI unit state whether copy of duly attested Yes/No
Permanent Registration Certificate enclosed
(v) Whether the material tendered is included in the Yes/No
certificate
(vi) Validity of the permanent registration certificate Yes/No
(vii) Whether undertaking on a non-
judicial stamp paper of value not less than
Rs.80/- (Rupees eighty only) enclosed in lieu of Yes/No
EMD
2. Whether the offer is valid for a period of 180 (One Yes/No
Eighty) days from the date of opening of
commercial/Technical bids
3. PRICE:
i) Whether quoted firm price valid for the entire contract Yes/No
period
ii)Whether the quoted price contain the following
breakup price
a)Unit ex-works price Yes/No
b) Unit GSTon Ex-works price Yes/No
(Percentage and amount if applicable)
c) Unit Freight and Insurance charges Yes/No

iii) Whether the tenderer is agreeable for charging GST Yes/No

only on Ex-works price

iv) Confirm that any additional amount of GST due to

upward revision on account of increase in turnover Yes/No
during the contractual period shall be borne by the
tenderer.

v) Whether the tenderer is agreeable in case of delayed

delivery, the GST prevailing on the date of actual
delivery or the GST applicable on the date of contractual Yes/No
delivery date whichever less shall only be payable.

vi) Confirm that Freight and Insurance charges quoted

are applicable for delivery at Central store / Nagercoil in
Kanyakumari EDC, including the unloading by the Yes/No
supplier.

4. Whether the tenderer is agreeable for the following

clauses specified under Section V of the specification. Yes/No
i) Payment terms Yes/No
ii)Security Deposit Yes/No
iii) Delivery Yes/No
iv) Liquidated damages Yes/No
v) Guarantee Yes/No
vi) Jurisdiction for legal proceedings Yes/No

30
 5. Quantity offered.

6. Whether Income Tax Permanent Account Yes/No

Number(PAN) furnished
7. (i) Whether copy of GST Certificate enclosed. Yes/No

DATE : SIGNATURE OF THE TENDERER

PLACE: NAME :
STATUS IN THE COMPANY
(AFFIX SEAL OF THE COMPANY)

SCHEDULE-G

QUESTIONNAIRE

CHECKLIST FOR TECHNICAL TERMS.

(TO BE KEPT IN THECOMMERCIAL AND TECHNICAL BIDS)

Sl. Particulars Bidder’s

No. Response

1.
Whether the equipment offered is exactly as per
technical specification of the TANGEDCO
Yes/No
If not, give details of technical deviation in the
deviation schedule B1

2. Whether all testing facilities for conducting of Routine Yes/No

tests and Acceptance tests as per relevant IS or of
the latest revision are available in your factory or not.

DATE : SIGNATURE OF THE TENDERER

PLACE: NAME :
STATUS IN THE COMPANY
(AFFIX SEAL OF THE COMPANY)

31
 ANNEXURE I
UNDERTAKING IN LIEU OF PAYMENT OF E.M.D
(To be furnished in non - judicial stamp paper of value not less than Rs. 80/-(Rupees Eighty
Only)
THIS UNDERTAKING executed at....................... on this the ...........................day of
.................. two thousand and ........................... by M/S. ............................ …. herein after called
the "Tenderer" to AND IN FAVOUR OF THE Tamil Nadu Electricity Board, a body corporate
constituted under the Electricity (Supply) Act 1948 having its office at NPKRR Maaligai, Electricity
Avenue, 800, Anna Salai, Chennai - 600 002, represented by SUPERINTENDING Engineer /
Distribution / KKEDC/ Nagercoil (hereinafter called the Board)
WHEREAS the contract is for the supply / erection / construction etc. in terms of the Tender
Specification No. ...................................................
AND WHEREAS in accordance with clause ................. of the above said tender specification, the
tenderer has to furnish E.M.D of Rs. ...................... (Rupees………………………………………..
.................................... ...................................... only).
AND WHEREAS the tenderer has requested the Board to accept an undertaking in lieu of payment
in cash of the E.M.D
AND WHEREAS the Board has accepted the request of the tenderer subject to his executing an
undertaking to pay to the Board not exceeding Rs. ........................(Rupees.................only)
representing the Earnest Money Deposit together with costs in case of non-fulfilment of the
conditions stipulated in the Tender specification
IN CONSIDERATION OF THE Board having agreed to accept an undertaking from the tenderer in
lieu of payment of Earnest Money Deposit in cash, the tenderer undertakes to pay the sum of Rs.
............. (Rupees.........................only), immediately when a demand is raised by the Board against
the tenderer without any demur in the event of the following:
i) if he withdraws his tender before expiry of validity period
ii) if he withdraws his tender after acceptance
iii) if he violates any of the conditions of the Tender specification No.
NOW THIS UNDERTAKING WITNESSES that in persuance of the said agreement the TENDERER
hereby doth convent with the BOARD that in consideration of the BOARD waiving the condition of
payment of EMD in cash in terms of the said specification,the TENDERER has hereby undertakes to
pay to the BOARD forthwith Rs.................................................. (Rupees.............................................
.......................................................................................................only) in the event of
i) Withdrawing his tender before the expiry of the validity period.
ii) Withdrawing his tender after acceptance.
iii) Violating any of the condition of the tender issued by the competent authority.
Now the condition of the above written undertaking is such that if the tenderer shall duly and
faithfully observe and perform the condition specified as above,then the above written undertaking
shall be void, otherwise it shall remain in full force.
The tenderer undertakes not to revoke this undertaking till the contract is complete under the terms
of contract.
The expressions TENDERER and the BOARD herein before used shall include their respective
successors and assign in office.
IN WITNESS WHEREOF Thiru ...................................................... for and on behalf of the tenderer
has signed this undertaking on the day, the month and year first above written.

In the presence of Witnesses: SIGNATURE

1.
2.

32
 ANNEXURE –II
UNDERTAKING TOWARDS JURISDICTION OF LEGAL PROCEEDINGS

..........................................
This undertaking executed at on this
(Date)............
.................................... ......................
........... .. (Month) Two Thousand
and Seventeen by M/s.
............................................. Registered under Companies Act, 1956
having its registered office at
.......................................... hereinafter called the contractor

(which expression shall where the context so admits mean and include its successors in office and
assigns) with the TANGEDCO a statutory authority, a body corporate constituted as per provision of
G.O.MS.No.100, dt.9.10.2010, having its registered Office at No.144, Anna Salai, NPKRR Maaligai,
Chennai - 600 002 herein after called the purchaser (Which expression shall where the context so
admits means and includes its successors in Office and assigns.)

WHEREAS the contract is for the supply of ............................of terms of the Rate
Contract Order No......... dated ....................................

AND WHEREAS in accordance with Clause .............. ofthe above said P.O. certain terms
were stipulated for the above supply.

AND WHEREAS in accordance with Clause........ of the above mentioned Rate Contract
Order the contractor has to furnish an undertaking that no suit or any proceedings in

regard to any matter arising in any respect under this contract shall be instituted in any court other
than in the High Court, Chennai City Civil Court of Chennai or other Court of small causes at
Chennai, as the case may be.

IN CONSIDERATION of the TANGEDCO having agreed to accept the undertaking the Contractor
hereby undertakes that no suit or any proceedings in regard to any matter arising in respect of this
contract shall be instituted in any Court, save in the High Court, Chennai City Civil Court at Chennai
or at the Court of small causes at Chennai. It is agreed that no other court shall have jurisdiction to
entertain any suit or proceedings, even though, part of the cause of action might arise within the
jurisdiction of any of the Courts in Tamil Nadu and rest within the jurisdiction of Courts outside the
Tamil Nadu, then it is agreed to between the parties that such suits on proceedings shall be
instituted in a Court within the State of Tamil Nadu and no other Court outside the State of Tamil
Nadu shall have jurisdiction even though any part of the cause of action might arise within the
jurisdiction of such Courts.

INWITNESSWHEREOF of Thiru.................................................................................... of M/s.

.............................................................................. hereby put his hand and seal for due observance
of the Undertaking in the presence of the following witnesses.

SIGNATURE WITH SEAL.

WITNESS :
1.

2.

33