E-Tender document for Supply of

Clonal Eucalyptus Plants

Forest Department, Govt. of Haryana

O/o: Divisional Forest Officer, Karnal.
Address: Forest Complex, Railway Road,Karnal.136001
Email ID: dfoKarnal@yahoo.co.in Telphone:0184-2241417
 1. SHORT TERM DETAILED NOTICE INVITING TENDER
Online tenders are hereby invited in two bid system from the reputed, experienced and
bonafide registered firms/ nurseries for supply Clonal Eucalyptus Plants to Karnal Forest Division,
Haryana Forest Department. Registration Certificate should be valid on the last date of submission of
nurseries that have applied for renewal of certification before the last date of submission of bids and also
having sufficient plants production facilities, credential and financial capabilities for supplying the
Clonal Eucalyptus Plants to the Karnal Forest Division of Haryana. Statement of Supply: -

Sr. Description Estimated EMD to be Tender Start Date Expiry Technical

No. of work / amount deposited Document & Time of Date& Bid opening
Items (in Rs.) by Bidder Fee & Bid Time of
e-Service Preparation Bid
Fee & Submissio
(in Rs.) Submission n
1. Supply of 2500000 50000/- 2360 24-06-2022 29-06-2022 at 30-06-2022
high quality Including (Fifty at 05:00 PM 5:00 PM at 10:00 AM
plants of all taxes thousand)
Eucalyptus and FOR
Clone No. 7,
288,P-23 71,
FRI-PB-16,
FRI-FSC-11,
7

Note :- The estimate cost of 1 Clonal Eucalyptus plant is Rs. 4.80/- including all taxes and FOR
destination.
i) The tender document can be downloaded from the web portal https://etenders.hry.nic.in. and
payment of 2,360/- (1,180/- cost of tender document and 1,180/- E-Service charges plus E.M.D
of 50000/-(Fifty thousand) is to be deposited online through e-procurement portal
https://etenders.hry.nic.in.
ii) The tender document fee and E-Service charges are non-refundable.
iii) The Clonal Eucalyptus Plants will be required for Forest Division Karnal, Haryana.
iv) Bidder should read all the terms & conditions of the tender and contract carefully and should
submit the bid only if he / she agree & accept these.
v) E-Tender should be submitted complete in all respect along with all documents.
vi) E-Tender without supportive documents / earnest money with cutting /overwriting,
incomplete tenders will be rejected straightway.
vii) The quantity of plants mentioned in tender document is approximate which may increase or
decrease.
viii) Conditional/ telephonic/ telegraphic tender will be rejected.
ix) This document is neither transferable nor refundable.
x) The tender received after due date will summarily be rejected.
xi) The Forest Department reserves the right to reject any/ all tenders without assigning any
reason thereof.
xii) Both Technical and Financial Bids are to be submitted concurrently duly digitally signed in
the website https://etenders.hry.nic.in as per scheduled date and time. The documents
submitted by the bidder should be properly indexed and self – attested with seal.
xiii) The Financial Offer of the prospective bidder will be considered only if the Technical Bid of
the bidder is found valid by the Tender Evaluation Committee constituted of Forest Division
Karnal. The decision of the Tender Evaluation Committee will be final and binding on all
concerned and no challenge against such decision will be entertained.
xiv) All the corrigendum or addenda if any will be published online only.
Date and Time Schedule

S. No. Particular Date and Time

1. Date of uploading (publishing) of NIT and other Documents 24-06-2022 at 05:00 PM
(online)
2. Document download start date 24-06-2022 at 05:00 PM
3. Bid proposal submission start date 24-06-2022 at 05:00 PM
4. Bid proposal submission end date 29-06-2022 at 05:00 PM
6. Date and time of opening of Technical Bid 30-06-2022 at 10:00 AM

7. Date and time of opening of Financial Bid to be decided after

technical bid evaluation

Important Note:-
1. The Applicants/bidders have to complete “Application/ Bid Preparation &
Submission’ stage as per scheduled time mentioned above. If any Applicant / bidder
fail to online complete his/her aforesaid stage in the stipulated time schedule for this
stage, his/her Application/bid status will be considered as Applications/bids not
submitted.
 2. Applicant/ Bidder must confirm & check his/her Application/ bid status after
completion of his / her all activities for e-bidding.

3. Applicant/ Bidder can rework on his/her bids even after completion of Application/
Bid Preparation & submission stage (Application/ Bidder Stage) subject to the
condition that the rework must take place during the stipulated time frame of the
Applicant/ Bidder Stage.
4. In the first instance, the online payment details of tender fee + e-Service and EMD
& Pre-Qualification/ Technical Envelope shall be opened. Henceforth financial bid
quoted against each of the item by the shortlisted bidder/ Agency wherever
required shall be opened online in the presence of such bidders/ Agencies who
either themselves or through their representatives choose to be present. The bidder
can submit online their bids as per the dates mentioned in the schedule / Key Dates
above.

2. Instructions to bidder on Electronic Tendering System: -

These conditions will over-rule the conditions stated in the tender documents, wherever
relevant and applicable.
Registration of bidders on e-Procurement Portal: -
All the bidders intending to participate in the tenders processed online are required to get
registered on the centralized e-Procurement Portal i.e. https://etenders.hry.nic.in. The bidders are also
required to have/ obtain Class-II (if already mapped with ID) or III digital signature certificate from
any Certifying Authority or Sub-certifying Authority authorized by the Controller of Certifying
Authorities for submission and processing of the bids. Please visit the website for more details.
Download of Tender Documents: -
The bidders can view and download the detailed N.I.T and the time schedule (Key Dates) for
all the tenders floated through the single portal e-Procurement system on the Home Page at
https://etenders.hry.nic.in
Pre-requisites for online bidding:
In order to bid online on the portal https://etenders.hry.nic.in, the user machine must be
updated with the latest Java. The link for downloading latest java applet and is available on the Home
page of the e-tendering Portal.
Key Dates: -
The bidders are strictly advised to follow date and time as indicated in the online Notice
Inviting Tenders (NIT). The date and time shall be binding on all bidders. All online activities are
time tracked and the system enforces time locks which ensure that no activity or transaction can take
place outside the start and end dates and the time of the stage as defined in the online Notice Inviting
Tenders (NIT).
Bid Preparation (Technical & Financial), Payment of Tender Document Fee, EMD fees and
Submission of Bid Seal (Hash) of online Bids.
The following actions to be made by the bidder through NIC portal:-
a) The Tender Documents fee and E-Service will be paid online.
b) The earnest money shall be deposited online by the firm through or RTGS / NEFT or Net
banking. It is expected of the prospective bidder to deposit EMD online by at least one day
before deadline of submission of bids due to web portal provisioning. Any non-acceptance of
EMD by web-based system on last day of submission of bids due to web portal constraints
shall be the bidder’s responsibility.

The bidders shall upload their technical offer containing documents, qualifying criteria,
technical specification, schedule of deliveries, validity and all other terms and conditions
except the rates (price bid). The bidder must ensure that uploaded documents must be properly
numbered and indexed. The bidders shall quote the prices in price bid format in a specified
template.
Submission of bids will be preceded by submission of the digitally signed & sealed bid
(Hash) as stated in the time schedule (Key Dates) of the Tender.
Note: -
1. If bidder fails to complete the Online Bid Preparation & Submission stage by the stipulated
date and time, his/her bid will not be considered.
2. Bidders participating in online tenders shall check the validity of his / her Digital Signature
Certificate before participating in the online Tenders at the portalhttps://etenders.hry.nic.in.
3. For help manual please refer to the ‘Home Page’ of the e-Procurement website at
https://etenders.hry.nic.in,
Note: - Bidders are requested to kindly mention the URL of the Portal and Tender Id
in the subject while emailing any issue along with the contact details. For any issue/
clarification relating to the tender(s) published kindly contact the respective Tender
Inviting Authority.
Mobile: 8826246593, E-Mail: support-eproc@nic.in
For any technical related queries please call at 24x7 Help Desk Number: 0120-4001002
0120-4200462
0120-4001005
0120-6277787
 For any issue or clarification relating to the published tenders, bidders are requested to
contact o/o Divisional Forest Officer, Karnal Ph.0184-2241417 .

3. GENERAL INSTRUCTIONS TO THE BIDDERS:-

4. Online Viewing of Detailed Notice Inviting Tenders:
The agency, bidder / firm can view the detailed N.I.T and the time schedule (Key Dates) for
all the tenders floated through the electronic tendering system on the Haryana Government e-tenders
website https://etenders.hry.nic.in.
Download of Tender Documents:
The tender documents can be downloaded by the registered user from the Electronic
Tendering System through the Portal https://etenders.hry.nic.in. They must read them very carefully.
The agency, bidder / firm are strictly advised to follow timelines as indicated in the
Notice Inviting Tenders. The date and time will be binding on all participating
entities. All online activities are time tracked and the system enforces time locks that
ensure that no activity or transaction can take place outside the start and end dates
and the time of the stage as defined in the Notice Inviting Tenders.
Earnest Money Deposit (EMD)
Earnest Money and Tender Fees are to be deposited in favour of the Haryana Forest through
State Bank of India Payment Gateway failing which the tender will be treated as informal. The
Bidders desirous of taking part in the tender have to deposit Earnest Money @ 5 0000/-(Fifty Thousand)
and Tender Fees and e-services charges online through https://etenders.hry.nic.in.
EMD of all unsuccessful bidders would be returned/ refunded by the Forest Department,
Haryana within one month of the declaration of the successful bidder.
a) The EMD amount is interest free and will be returned/ refundable to the unsuccessful bidders
without any interest on it.
b) The bid/ proposal submitted without EMD, mentioned above, will be summarily rejected.
c) The EMD will be liable to be forfeited; if a bidder withdraws its bid during the period of bid
validity, Withdrawal of offers, while offers are under consideration during the validity
period, Non acceptance of supply order and failure to execute supply of the entire order or
part thereof.
Payment Instruction for the Bidder:
To participate in any tender, bidders are advised to initiate payments at least 2 days before
the tender closing date to avoid any delay in payment confirmation on the portal. In absence of
payment confirmation on the portal, bidders will not be able to submit the bids. If your payment is not
 confirmed within 24 hours, kindly write to merchant@sbi.co.in and agmgadlhocha@sbi.co.in for
payment confirmation.

The payment for Tender Document Fee, e-Service Fee & EMD shall be made by
eligible bidders online directly through Internet Banking Accounts or by generating RTGS /
NEFT challan, to make payment in the beneficiary account number specified under the online
generated challan. The intended bidder / Agency thereafter will be able to successfully verify
their payment online, and submit their bids on or before the expiry date & time of the
respective events/Tenders at https://etenders.hry.nic.in.
Instructions for remitting Bank:
The challan form is valid for remittance through non-SBI branches.
Beneficiary account no. is alpha-numeric and case sensitive. It should be entered as it
appears in challan. Amount to be remitted should not be higher or lesser and should be the
same as shown in challan.
Note for Bidders'
Bidder should ensure that account no. entered during RTGS / NEFT remittance at any
bank counter or Internet banking site is the same as it appears in the remittance form. Bidder
should not truncate or add any other detail to the account number.
No additional information like bidder name, company name, etc. should be entered in
the account no. column along with account no. for RTGS / NEFT remittance.
Account to Account transfers or Cash payments are not allowed and are invalid mode
of payments. Hence, the remittance form is to be used only for RTGS or NEFT payment
Bidder should ensure that tender document fees and EMD are remitted as per the instructions
of e-tender portal. Amount to be remitted should not be higher or lesser and should be the
same as shown against Amount column. The remittance should be within the prescribed time
and as per the terms and conditions specified in tender.
Please ensure the correctness of details inputted while remittance through RTGS /
NEFT. Please also ensure that your banker keys in the Account Number (which is case
sensitive) as displayed in the form. SBI and Merchant shall not be responsible for the
transactions rejected due to incorrect details inputted.

For RTGS / NEFT transactions, Date and time at which payment is received in SBI
would be relevant for the purpose of determining the issue as to whether payment was
received in time or not. Therefore, bidders should make transactions well in advance so as to
ensure that the payment reaches SBI before date and time for submission of tender.

Bids for which Payment is received after closing date / time for submission of tender /
bid would be rejected and would not be considered for further processing. The payment would
be returned back to the bank account from which the transaction was made.
Please obtain UTR no. from your remitting bank for your record / future reference.
Please note that the challan is only a remittance information form and not an
acknowledgement of remittance.
In case the above points are not followed, the payment may be treated as invalid and
the respective bid is liable to be rejected.
 Haryana Forest Department
Government of Haryana
3. Short Term E-Tender Notice

e-Tender is hereby invited in two bid system (Technical and Financial Bid) from
eligible bidders for the supply of Eucalyptus clones plants at all r a n g e s of Karnal Forest
Division as per details mentioned below:-
Sr. Item Quantity / Time Line Destination Earnest Money
No.
1. High quality plants Approx. 2 lakh At site of Rs. 50000/-
of Eucalyptus Plants of Clonal Karnal, Indri (Fifty thousand)
Clone No. 7, 288,P-23 Eucalyptus to be and
71, FRI-PB-16, FRI- supplied before or latest Assandh Range
FSC-11, 7 by 10/07/2022 to 31-08- of Karnal
(height - 2022 or as per Division
minimum 9 inch requirement during the
and maximum year 2022-23.
15
Inch Free from root
coil)
2. Tender fee Rs. 1180/-
(non-refundable)
3. e-Service fee Rs. 1,180/-
(non-refundable)

The quantities given above are purely tentative and can increase or decrease at the
sole discretion of DFO, Karnal. Clone wise quantity of the plants will be decided by the
Division Forest Officer Karnal. The tender document containing details of required material,
quantity, specifications etc. and other terms & conditions are available on portal
https://etender.hry.nic.in.The tender document can be downloaded on deposit of Rs. 1180/- (non
refundable) as tender fee and e-service fee of Rs. 1,180/- (non-refundable). The tender
document must be accompanied with the earnest money. The date of bid submission is from
24-06-2022 at 05:00 hrs. to 29-06-2022 upto 17:00 hrs through e-tender Portal as mentioned
above. All bidders are required to get register on e-tendering portal. Technical bid will be
opened at 10:00 hrs on dated 30-06-2022 and financial bid will be open later on fixed date at
O/o DFO, Karnal Haryana. Divisional Forest Officer, Karnal reserves the right to accept/ reject
any/ all the tenders or increase/ decrease the tendered quantity without assigning any reason
whatsoever.
 The bidder has to quote the rate per plant for supplying of plants as per the Terms and
Conditions given in the Tender Document which can be downloaded from 24-06-2022 to 29-06-
2022, from the website (http://etenders.hry.nic.in). Tender Fee/ e-Service Fee should be paid
through online mode. The Earnest Money has to be deposited online via RTGS / NEFT Challan or
Net Banking.

IMPORTANT DATES
(i) Start date & Time of bid preparation and 24-06-2022 at 05:00 PM
submission.
(ii) Expiry date & Time of bid preparation and 29-06-2022 at 05:00 PM
submission
(iii) Date & Time of Opening of Technical Bids 30-06-2022 at 10:00 AM
(iv) Date & Time of Opening of Financial Bids to be decided after technical
bid evaluation

For participating in the above e-tender, the agencies/ tenderers shall have to get
themselves registered with https://etenders.hry.nic.in and get user ID and password. Class II (if
already registered on said website) / III Digital Signature Certificate (DSC) is mandatory to
participate in the e-tendering process. Conditional and Incomplete tenders will not be accepted.
Amendment, if any, shall be uploaded only on website and not through advertisement. The clone
wise number of plants can be increased or decreased. In case of any technical clarification,
Divisional Forest Officer, Karnal Ph. 0184-2241417.

Divisional Forest Officer

Karnal
 Section - I
Part - I
INVITATION FOR BIDS
Bids / Tenders are invited for the following items:-
Sr. Item Quantity / Time Line Destination Earnest
No. money
1. High quality plants Approx. 2 lakh At site of Rs. 50000/-
of Eucalyptus Plants of Clonal Karnal, Indri (Fifty Thousand)
Clone No. 7, 288,P- Eucalyptus to be and
23 71, FRI-PB-16, supplied before or latest Assandh
FRI-FSC-11, 7 by 10/07/2022 to 31-08- Range of
(height - 2022 or as per Karnal
minimum 9 inch requirement during the Division
and maximum year 2022-23.
15
Inch Free from root
coil)

1. Tenderers are advised to read the Tender Documents carefully. Submission of tender shall
be deemed to have been done after careful study and examination of the Tender
Documents with full understanding of its implications.
2. e-Tender prepared in accordance with the procedures enumerated in Section II should be
submitted online not later than the date and time laid down.
3. Bids made for the items described at Sr.No.1 must be accompanied by Earnest Money as
asked for in the Tender Notice. Bids not accompanied with requisite Earnest Money will
be rejected.
4. The Tender documents are not transferable.
5. Schedule for Invitation to Tender:
a) Name of the Client:
Divisional Forest Officer, Karnal.
b) Last time and date for submission of Tender complete in all respects:
29-06-2022 upto 17.00 hrs.
c) Place, Time and Date of opening of Technical bids:
Forest Division Karnal.
Date: 30-06-2022 at 10:00 hrs.
d) Time period of validity of Tender: As per above mentioned table.
 Section - II
Part - I
Instructions to Tenderers:

1. Conditions for eligibility of the Tenderer:

a) Experienced bonafide Bidders with Registration Certificate issued by competent

authority valid on the last date of submission or nurseries who have applied for renewal
of certification before the last date of submission of bids.
b) Only those Firms / Agencies / Government Agencies / Non-Government
Agencies will be eligible for submission of the e-tender who have the production
capacity / ability to supply the required number of Clonal Eucalyptus Plants as
per the quantity / time line mentioned in table at Section-I.
c) The firm must have an average minimum turn over Rs. 1.5 Crore in last three
years i.e. 2019-20, 2020-21 and 2021-22.
d) The firm must have at least 2 Lakh eucalyptus clones saplings ready to plant in
nurseries at the time of submission of bid.
e) The bidders must have credentials for supply of forestry saplings an average of
not less than 30.00 lakhs plants in the last three preceding years i.e. 2019-20,
2020-21 and 2021-22 to any State / Central Govt. organization or State/ Central
Government undertakings or statutory bodies or local bodies or private
organizations.
f) Firms / Agencies should have in-house capacity of producing required quantity
of high quality plants of Eucalyptus clones offered for supply and they should be
able to supply the plants as per the time line mentioned in table of Section-I.
g) Firms / Agencies will submit the details regarding their production facility as per
the following table:- (Note- Firms/ Agencies will submit the details for their
principal as well as subsidiary production facilities/ nurseries separately)
Sr. Particulars Details
No.
1. Location of nursery / production facility.
2. Total area of the nursery / production facility.
3. Number and total area of Mist Chambers (in sq. mt.).
4. Number of Clonal Eucalyptus cuttings loaded in Mist
Chambers in each batch.
 5. Number and total area of hardening Chambers (in sq.
mt.).
6. Number of plantable, healthy Clonal Eucalyptus Plants
available in each batch.
7. Periodicity of each batch of hardened and plantable
seedlings being made available.
8. Number of Clonal Eucalyptus cuttings loaded in Mist
Chambers at present with date of loading.
9. Number of Clonal Eucalyptus plants available in
Hardening Chambers at present with date of arrival.
10. Number of Current availability of healthy and
plantable Clonal Eucalyptus Plants.
11. Availability of Clonal plants of Clones.
P-23
288
71
FRI-PB-16
FRI-FSC-11
7

1. Documentary proof about the same to be uploaded.

(a) The proof of production/ supply of plants during last three years have to be
attached. The firms / agencies will submit the bills/invoices for the plants supplied
during last three years.
(b) The height of Clonal Eucalyptus Plants to be supplied should not be less than 9
inch and more than 15 inch. The plants must have a sturdy single stem.
(c) The plants must be free from pest and diseases like Witches Broom, Gall wasp
(Leptocybe invasa), Leaf & Twig Blight (Cylindrocladium quinque septatum),
Pink Disease (Corticiumsal monicolor), Alternaria Leaf Spot (Alternaria
alternata), Cercospora Leaf Spot & Coniella Leaf Spot.
(d) The plants should be in root trainers (tubets) of not less than 80 CC capacity.
(e) The representative of the firm / agency will have to produce an Authority Letter
of the firm/ agency while participating in the Technical Bid opening session.
(f) PAN Number, TAN Number, Registration Certificate of the firm/ agency is also to
be submitted.
(g) Not Blacklisted Affidavit has to be submitted. The firm should not be
blacklisted at the time of submission of bid.
(h) A technical committee of the department may visit the production facility of the
technically qualified bidders to verify the facts/documents as mentioned at (a) to
(h) above. Financial bids of only those bidders will be opened on a subsequent date
who will be found technically eligible after the inspection by the technical
committee of the department.
(i) Turnover Certificate of last three years duly attested by Chartered Accountant.
(j) Complete filled tender document duly stamped & signed on each page.
NOTE:- SCANNED COPIES OF THE ABOVE DOCUMENTS SHOULD BE
ATTACHED WITH THE BID AS PROOF.

2. In the event of the quotations being submitted by a firm it must be signed

separately by each member thereof, or in the event of the absence of any partner
it must be signed on his behalf by a person’s holding a Power-of-Attorney
authorizing him to do so or in the case of a Company the quotations should be
executed in the manner laid down in the said company's Articles of Association.
The signatures on the bid/ tender document would be deemed to be of the
authorized signatory.
3. All the columns of the quotation form shall be duly, properly and exhaustively
filled in. Bid shall always be both in the figures and words. The words "No
BID" should be written across any or all of the items in the schedule for which a
tenderer does not wish to bid.
4. The distribution of Clonal Eucalyptus Plants to be supplied under the contract
district wise must be as mentioned in section III.
5. Earnest money deposit shall have to be deposited online via RTGS / NEFT. The
said amount shall stand forfeited to Government, if any successful tenderer fails
within the time given either to sign the contract on the terms given in tender, its
tender form and bid form or conditions of contract referred to in the invitation of
tenders.
6. No tender will be considered unless and until all the required documents are
properly signed. The tenderer must sign each and every page of tender document
and upload along with bids.
7. The bid/ price will be regarded as constituting an offer or offers open to
acceptance in whole or in part or parts at the discretion of competent authority.
8. All the taxes related to the sale/ purchase/ carriage/ service as per law required
under the contract will be borne by the tenderer.
9. In the event of e-tender being accepted, the bid / quotations shall be converted into
a contract which will be governed by the conditions as laid in these instructions &
those in Part - II of section - II of the tender documents.

10. The rates so quoted will remain the same during the period of contract as per time
line mentioned in the table at section-I Part-I. No increase in price of any Clone
shall be allowed under any circumstances during the period of contract. However,
during the validity of tender, if the tenderer supplies plants to any other Govt.
Deptt. or Agency at lesser rates, those rates will be chargeable from the Forest
 Deptt., Haryana as well.
11. Lowest rate quoted by any bidder does not guarantee the approval of the same by
the department.
12. The Forest Division Karnal, Haryana Forest Department, may decide to split the
order amongst two or more bidders according to the exigencies of the case, at L1
rate.
13. In case of defective / sub-standard supplies and in case of deliberate non supply,
the contract shall be cancelled and EMD deposited shall be forfeited. Suppliescan
be got inspected from any officer/ committee of officers authorized for this
purpose by DFO, Karnal.
14. Divisional Forest Officer, Karnal reserves the right to accept or reject any tender
without assigning any reason whatsoever.
15. Conditional tenders shall not be accepted. In case of any dispute, the decision of
the DFO, Karnal shall be final and binding.
16. These conditions will form the part of the Agreement.
17. Acceptance:

(a) I / We have gone through the above Terms and Conditions and these
Terms and Conditions are acceptable to me / us.

(b) I / We herewith deposit Earnest Money for a sum of Rs.

/- online via RTGS / NEFT and if I / We fail to
execute an agreement embodying the said conditions and deposit security
as laid down in the form within 7 days of the acceptance of my / our
tender, I / We hereby agree that the above sum of Earnest Money shall
be forfeited to Divisional Forest Officer, Karnal

Read and Accepted

Signature of the Tenderer /s
 4. Submission of Tender
Tenders are to be submitted online on the website https://etenders.hry.nic.in in two folders at a
time, one in Technical Proposal and the other in Financial Proposal, before the prescribed date and time,
using the Digital Signature Certificate. The documents submitted by the Bidder should be properly indexed
and self-attested with seal.
The bids shall be submitted online in two separate envelopes:
Envelope 1: Technical Bid
The bidders shall upload the required eligibility & technical documents online inthe
Technical Bid.

Envelope 2: Commercial Bid

The bidders shall quote the price per Clonal Eucalyptus Plant as per required clones in
the bid format under Financial Bid.

1. Mandatory documents requirement: -

A. For Technical Proposal: -
The technical proposal shall contain the signed and scanned copies of the following: -
i) Registration Certificate issued by competent authority valid on the last date of submission or
receipted copy of application for nurseries who have applied for renewal of certification before the
last date of submission of bids.
ii) Page wise duly signed Tender document with all terms and conditions.
iii) Undertaking in prescribed format of Section - III Part - I, 1(g) of Tender Document.
iv) Earnest Money Deposit and Tender Fees, as deposited through online Gateway.
v) Credential / experience for supply of Forestry Sapling.
vi) PAN.
vii) IT return of the preceding 3 Financial Years i.e. FY 2019-20 to 2021-22
viii) Turnover Certificate for last three years duly attested by Chartered Accountant i.e. FY 2019-20 to
2021-22.
ix) Technical Bid Application Form - Part - I of Tender Document duly signed by tenderer as per
Section - V.
The requisite documents are to be submitted in the respective folder of the E-Tender portal. Failure
in submission of any of the above documents or in the prescribed format shall render the Bidder liable to
be rejected / disqualified.

B. For Financial Proposal: -

The Financial proposal should contain-Bill of Quantity (BOQ):-
The Bidder is to quote the rate online in the space marked for quoting rate per piece/ plant in the
BOQ. The rate is to be quoted in figure as well as in words as per Annexure - VI.
 1. Amendment of Bidding Document: -
At any time, prior to the deadline for submission of bids, Haryana Forest Department, Forest
Division Karnal may, whether at its own initiative or in response to a clarification requested by a prospective
bidder, modify the bidding documents by issuing amendments. Any such amendment shall form the part of
the bidding document. Such amendments, addenda and clarifications will be published online on the same
website. Prospective bidders are requested to visit the mentioned websites on a regular basis to keep abreast
of any news. Haryana Forest Department, Forest Division Karnal will bear no responsibility or liability for
bidders failing to do so. In order to afford the prospective bidders reasonable time in which to take the
amendment into account in preparing their bids, Haryana Forest Department, Forest Division Karnal may
extend the deadline for submission of bids. Such amendments, clarifications etc. shall be binding on the
bidders and will be given due consideration by the bidders while they submit their bids and invariably enclose
such documents as a part of the bid.
2. Responsive Bidders: -
Prospective applicants are advised to note carefully the minimum qualification criteria before
tendering the bids. Conditional/ incomplete tender will not be accepted under any circumstances. Bidders
fulfilling all conditions and criteria set forth and qualifying in the Technical Bid as well as making
submission of Financial Bid in stipulated manner shall be considered responsive.
3. Quoting the rates in BOQ: -
a) The intending Bidders are required to quote the rate online only.
b) Bidders are to quote the rate per piece for supply of the planting material at any destination of the
Forest Division in Karnal district.

c) All tender prices quoted in the BOQ shall be inclusive of all kind of Taxes, Cess, charges including
packaging, transportation, loading, unloading, carrying and delivery upto the destination, losses,
insurance, if any etc.
d) The price should be firm, final and irrevocable and not subject to any change whatsoever even
due to increase in cost of materials, other components, labour cost etc. and any changes or
imposition of statutory levies till the completion of supply as per order.
4. Rate Validity: -
The rate shall remain effective ordinarily up 31-03-2023 after acceptance of Tender which may be
extended further with mutual consent between the bidder and DFO Karnal unless terminated prematurely at
its discretion and satisfaction.
5. Price Bid: -
The price quoted must be on firm basis for the period of contract without price escalation.
The offer may be converted into a contract for future work during the current financial year.
 6. Evaluation of Tenders for qualifying in Technical Bid:-
i) All Tenders will be evaluated and compared on the basis of the submitted documents. The Tender
Inviting and Accepting Authority will determine the eligibility of each bidder through a Tender
Evaluation Committee at Forest Division Karnal. The bidders shall have to satisfy all the clauses
specified in eligibility criteria.
ii) During the scrutiny or before placing the Work Order, if it comes to the notice of the Tender Inviting
Authority that the documents/ credential or any other paper submitted by the Bidder is incorrect/
manufactured/ fabricated, such Bidder’s application / offer shall be rejected without any prejudice.
iii) Technical proposal will be opened first by the Tender Evaluation Committee of the Forest Division
Karnal electronically using Digital Signature Certificate.
iv) The Bidders may remain present at the O/o Divisional Forest Officer, Karnal during opening of
Technical Proposals, if they so desire.
v) Technical proposals complete in all respect will only be accepted and qualify for next stage of
evaluation.
7. Evaluation of Tender for qualifying in Financial Bid: -
i) Financial proposals of only those Bidders declared technically eligible by the Tender Inviting
Authority will be opened electronically on the web portal on the prescribed date.
ii) The encrypted copies will be decrypted and the rates will be downloaded and read out to the Bidders
remaining present at that time and to be handed over to the Tender Committee.

iii) Pursuant to the scrutiny and decision of the Tender Committee, the summary list of eligible Bidders
will be prepared and Financial Proposals of eligible bidders will be considered.
iv) Lowest quoted rate shall normally be accepted. However, the Tender Inviting Authority reserves
the right to accepting a bid other than the lowest on a specific ground to be recordedin writing.
v) The tender inviting authority does not bind itself to accept any or all bids and reserves the right to
reject any or all bids without assigning any reason whatsoever.
8. Inspection of the nurseries of the valid Bidder: -
Inspection of plants in the nursery will be carried out by the authorized officers of the Forest
Department given premises before finalizing the financial bid.
9. Issue of supply order: -
The supply order will be issued to the L1 Bidder up to the available stock position of the
requisitioned planting materials. Further, the total requirement may increase / decrease or
substantially more / less of the quantity as mentioned above from time to time depending on the
changing scenario.
Before issuance of the supply order, the Tender Inviting Authority may physically verify the
credentials and other documents of the lowest bidder if found necessary. After verification, if it is found
that the documents submitted by the lowest bidder are either manufactured or false, in that case, supply order
will not be issued in favour of the said bidder under any circumstance and the Earnest Money deposited to
this effect will be forfeited.
10. Splitting of Orders: -
The Forest Division Karnal may decide to split the order amongst two or more bidders according to
the exigencies of the case, at L-1 rate.
11. Agreement: -
The selected Bidder shall have to execute an Agreement in the prescribed format with Forest
Division Karnal within 7 days from the date of receipt of the order. The format of the agreement shall be
communicated to the selected bidder along with the order.
12. Completion period of supply: -
The Bidder shall undertake to complete the supply within latest by 31-08-2022 from the date of
receipt of the supply order.
13. Changes in specification: -
No deviation from the specification prescribed by the Forest Department will be accepted by the
authority.
14. Adherence to the prescribed Specifications: -
No deviation from the specifications prescribed by the Department will be accepted by the
Authority. The plants must be as per the technical specification given in Tender document.
17. F.O.R.: -
All Range headquarters of Karnal Division as mentioned in the Tender Document. The number
of plants range wise as mentioned in Section- III.
18. Delivery and quality obligations: -
i) The responsibility of the successful Bidder includes transportation, loading, sorting, unloading
and delivery to the headquarters of the respective Range and Beat Offices with the help of the
required number of skilled persons without damaging the plants.
ii) Transit losses will have to be borne by the Bidder.
iii) The planting materials / seedlings to be supplied shall be robust, healthy and free from pests and
diseases and shall have good foliage, without any damage.
iv) The supplied planting materials / seedlings which do not conform to the specifications shall be
rejected outright and the Bidder shall have no right to claim payment for the same.
v) The quality and quantity of the planting materials / seedlings will be checked thoroughly be the
recipient at the time of delivery and put their findings with regard to the specifications and
quantity of the supplied planting materials / seedlings in the appropriate Box given in the Challan.
The Bidder shall allow sufficient time to the recipient authority for checking and examination of the
 same.
vi) The substandard materials (if any), lacking the above qualities, will be rejected outright and the
supplier will be liable to replace the said quantity within 3 calendar days from the date of such
rejection.
vii) Notwithstanding anything contained in the NIT, if it is observed within 30 days from the date of
delivery that there is an abnormal mortality of the saplings after planting, for any reason other
maintenance, the same quantity of plants shall be replaced, on pains of blacklisting.
viii) Any deviation from the prescribed specifications will not be accepted by the authority under any
circumstances.
ix) Prior to putting the Certificate / Acknowledgment on the challans, the recipient authority shall
satisfy himself about the quality and quantity.
19. Right to accept any bid and / or to reject any or all bids: -
The Forest Division Karnal reserves the right to accept or reject any or all bids and to annul the
tendering process and all bids prior to issue supply order, without thereby, incurring any liability to the
affected Bidder or Bidders or any liability to inform the Bidder of the ground for such action.

20. Delay in Supply & Penalty: -

It is emphasized by the Forest Division Karnal and understood by the Bidder that the period of
delivery, stipulated in the supply order is the essence of the work. It is admitted by the bidder that any
delay in delivery may obviate the necessity of supply and thereby affect the interest of the Haryana Forest
Department. If the reason of delay is beyond the control of the Bidder / bidder, then it should be
communicated to the Haryana Forest Department in writing for its necessary intervention and resolution.
If the bidder fails to deliver the plants within the time specified due to his fault or inefficiency, a
sum equal to 0.5% of the price of the delayed material will be deducted from the finalbill of the bidder.
If the reason for non-supply or delay is beyond the control of the Bidder, the bidder has to
communicate the difficulty, with valid justified reason, in writing to the Forest Division Karnal, for non-
imposition of the penalty.
21. Delivery of material: -
i) The bidder has to supply the indented item upto the Beat/Block / Range level after receipt of the
supply order.
ii) The delivery time will be within 08:00 AM to 05:00 PM. The bidder shall contact the receiving
authority before supply of the indented items.
iii) The materials will be checked thoroughly by the recipient Authority at the point of deliveryand put
their finding with regards to the quality and quantity on the body of the supply challan. Sufficient
time will be provided by the Bidder for checking the quantity and quality of the supplied materials
at delivery point.
 iv) The plants will be free from any pest, insect and diseases attack.
v) The substandard materials (if any), lacking the specification, will be rejected outright and the bidder
will be liable to replace the said quantity within 15 calendar days from the date of such
rejection.
vi) Prior to putting the Certificate / Acknowledgement on the challans, the recipient authority shall
satisfy himself of the quality and quantity.
22. Grounds for Disqualification: -
i) During scrutiny or at any stage of bidding process or even after issuance of supply order, if it comes
to the notice of the Tender Inviting Authority that the Bidder has willfully made any misleading or
false representation in the documents / statements and attachments submitted as the proof of the
qualification requirements.

ii) If the Bidder fails to complete the supply within the period stipulated in the supply order due to his
own fault / inconvenience.
Then in both the cases, the Forest Department shall reserve the right to forfeit the Earnest Money
deposited by the Bidder and also debar him from participation in the Tender process of the Forest
Department for the next 3(three) consecutive years. The Department shall take necessary penal action,
including initiation of the proceeding of blacklisting against the Bidder.
23. Force Majeure: -
It is hereby defined as any cause, which is beyond the control of the Bidder or the Forest
Department, which such party could not foresee or with a reasonable amount of diligence could not have
foreseen and which substantially affects the performance of the contract, such as
i) War, Hostilities or warlike operations (whether a state of war be declared or not), invasion, act
of foreign enemy and civil war.
ii) Rebellion, revolution, insurrection, mutiny, usurpation of civil or military, Government Conspiracy,
riot, civil commotion and terrorist area.
iii) Confiscation, nationalization, mobilization, commandeering or requisition by or under the order of
any Government or de facto authority or ruler, or any other act or failure to act of any local State
or National Government authority.
iv) Strike, Sabotage, lockout, lockdown, curfew, embargo, import restriction, port congestion, lack of
usual means of public transportation, logistics and communication, industrial dispute, shipwreck,
shortage of power supply, epidemics, pandemic, quarantine and outbreak of plague or other virus.
v) Earthquake, landslide, volcanic activity, torrential rain, fire, flood or inundation, tidal wave, typhoon
or cyclone, hurricane, pandemic, nuclear and pressure waves or other natural orphysical disaster.
vi) If either party is prevented, hindered or delayed from or in performing any of its obligations under
the Contract by an event of Force Majeure, then it shall notify the other in writing of the
 occurrence of such event and the circumstances of the event of Force Majeure within thirty days
after the occurrence of such event. The party who has given such notice shall be excused from the
performance or punctual performance of its obligations under the Contract for so long as the
relevant event of Force Majeure continues and to the extent that such party’s performance is
prevented, hindered or delayed.
vii) The party or parties affected by the event of Force Majeure shall use reasonable efforts to mitigate
the effect of the event of Force Majeure up to its or their performance of the

Contract and to fulfill its or their obligation under the Contract but without prejudice to either
party’s right to terminate the Contract.
viii) No delay or non-performance by either party to this Contract caused by the occurrence of any event
of Force Majeure shall:-
 Constitute a default or breach of the contract.
 Give rise to any claim for damages or additional cost or expense occurred by the delay or
non-performance. If, and to the extent, that such delay or non-performance is caused by
the occurrence of an event of Force Majeure.
24. Disputes: -
Any dispute arising out of any Terms and Conditions of the Tender, it shall be sought to be resolved
initially through negotiation, failing which the same shall be referred to Sole Arbitrator, who shall be
appointed by the Forest Division Karnal in accordance and subject to the provision of the Arbitration and
Conciliation (Amendments) Act, 2015. The place of Arbitration will be Karnal, Haryana and the language
shall be English. The Award of the Arbitrator shall be binding on both the parties.
All disputes and Court cases are subject to the Jurisdiction of the Karnal Court only.
25. Negotiations: -
It is clarified that normally no rate negotiation will be done and therefore the Bidders should quote
their lowest prices only, however, the Haryana Forest Department may negotiate the rates with the L1
Bidder in exigencies, if required to do so.
26. Payment of Bill: -
i) Invoice / Bills, along with original receipted copy of Challan, have to be presented to the Haryana
Forest Department after completion of supply, upon which the payment shall be released by the
Haryana Forest Department within next 30 (thirty) calendar days to the bidder through Bank
Transfer, to the bidder’s acknowledged Bank Account, after deducting penalties, if any, arising
due to sub-standard /delay supply. The concerned RFO will certify the receipt of Plants before
release of Payments.
ii) The details of the Bank Account (Account No. and IFSC Code, Bank Name and Branch) and name
of the Account Holder shall be submitted along with the Bill. If these details are given on a
separate page, then that page must also be signed by the same person who is signing the Invoice /
Bills along with stamp / seal.

27. Acceptance:

(a) I / We the undersigned, agree to the acceptance of this tender to the Governor of
Haryana (hereinafter referred to as the Government which expression shall include
those duly authorized to act for him), in accordance with such acceptance to supply
the Clonal Eucalyptus Plants subject to the conditions and stipulations specified in
this tender form (including any Schedule and Specifications, Terms and Conditions
contained therein or attached thereto, all of which constitute and are hereafter
referred to as the Contract.
(b) I / We shall supply Clonal Eucalyptus plants at my / our expense in such quantities
at such times, in such manner, as may be directed.
(c) Any change in the constitution of my / our firm shall be notified forthwith by me /
us in writing to the authority sanctioning the contract and such change shall not
relieve any former members of the firm from any liability under the contract. No
new Partner/Partners shall be accepted into the firm by me / us in respect of this
contract unless he / they agree(s) to abide by its terms and conditions and deposit(s)
with the Officer sanctioning the contract a written agreement to this effect. My / Our
receipt of acknowledgement or that of any partners subsequently accepted as above
shall bind me / all of us and will be sufficient discharge for any of the purposes of
the contract.
(d) All money or compensation payable by me / us to Government under the terms of
the contract may be deducted from or realized by the sale of a sufficient part of my /
our EMD or from interest arising there from or from any sum which may be due or
may become due to me / us by Government under this or any other contract.
(e) The officer to whom plants are to be supplied may reject the supplies in whole or
in part if, in his opinion, they are not in all respects in accordance with the contract.
(f) I / We shall not charge or be paid for supplies rejected as above and such supplies
shall be removed by me / us at once and at my / our own expense.
(g) The officer sanctioning the contract may rescind this contract by notice to me / us in
writing:

i. If I / We assign or sublet, my / our contract without his written approval or if

I / We attempt to do so;
ii. If I / We or any of my / our agents or servants shall be guilty of fraud in respect
of the contract or any other contract entered into by me / us with
 Government, or directly or indirectly give, promise or offer any bribe, gratuity,
gift, loan perquisite reward or advantage pecuniary or otherwise to any officer
or person in the employment of the Government in any way relating to such
officer's or person's office or employment;
iii. If any such officer or person, mentioned in sub-paragraph (2) of this paragraph,
becomes in any way directly or indirectly interested in the contract;
iv. If I / We decline, neglect or delay to comply with any demand or requisition, or
in any other way fail to perform or observe any condition of the contract;
v. I / We or any of my / our partners become insolvent or apply for relief as an
insolvent debtor or commence any insolvency proceedings or make any
compositions with my / our creditors or attempt to do so, in the case of our
being a registered company, any orders be duly made or any resolution be duly
passed for the winding up of the company.

(h) In case of such rescission, my / our EMD (or such portion thereof) as the officer
sanctioning the contract shall consider fit or adequate shall stand forfeited and be
absolutely at the disposal of Government without prejudice to any other remedy or
action that the Government may have or take; If this contract be for supply at more
than one station, its rescission under these conditions shall not be affected by the
acceptance mean-while or subsequently, supplies, accepted or made at any station in
ignorance of the rescission.
(i) Not with standing anything herein before contained and without prejudice thereto
the Officer operating the contract may recover from me / us as compensation, such
sums as he considers reasonable:-
i. If any goods entrusted to me / us under the contract be lost, damaged or
depreciated, unless such loss, damage or depreciation be due to the act of God
or enemies of the Republic of India.
ii. If I / We fail to observe or perform any condition of the contract.

(j) Decision as to recovery of money from me / us in respect of purchase or

arrangement at my / our expense or of compensation by order of the officer
operating the contract under paragraph (h or i) above and any order for rescission of
the contract by the officer sanctioning the contract under paragraph above shall be
subject to an appeal if preferred in writing by me / us within fifteen days of issue
of such decision or order to such officer's
immediate superior whose decision will be accepted as final. If such appeal be not
duly notified to the immediate superior within this period, the original decision or
order in question shall be accepted as final.
 (k) No payment will be made in advance for any work under this contract.
(l) I / We shall oblige my / our representative and agents to confirm to any reasonable
instructions to ensure their punctuality in attendance or supplies, cleanliness and
respectful behavior that may be given by the officer sanctioning the contract or the
officer operating the contract.

Signature of Signature of Tenderer /

Divisional Forest Officer, Representative of Agency
Karnal

on behalf of the Governor of Haryana. (With Stamp)

Name ……………………………
Address ……………………………

Witness : Witness :
……………………………
Name ……………………………… Name …
……………………………
Address ……………………………… Address …
Dated,
Place:
 Section – III

Requirement of Clonal Eucalyptus Plants District wise

Sr. No. Name of District No. of Clonal Eucalyptus plants

to be supplied (No. in lakh)

1. Karnal 2.00
Lakh

Section - IV
Technical Specification of the eucalyptus clone

Sr. Item Quantity FOR Earnest

No. (approximately) Money

1. High quality plants Approx. 2 lakh

At site of Rs. 50000/-
of Eucalyptus Plants of Clonal Karnal, Indri (Fifty
Clone No. 7, 288,P-23 71, FRI- Eucalyptus to and
be thousand)
PB-16, FRI-FSC-11, 7 supplied before or Assandh
(height - latest Range of
minimum 9 inch by 10/07/2022 to Karnal
and maximum 15 31-08-2022 or as Division
Inch Free from root coil) per
requirement
during the
year 2022-23.
 Section - V
TENDER APPLICATION FORM – PART – I
FOREST DEPARTMENT, GOVT. OF HARYANA
TENDER APPLICATIAON FORM FOR SUPPLY OF CLONAL
EUCALYPTUS PLANTS
(TECHNICAL BID DOCUMENT)
(TO BE FILLED BY TERNDERER)
From
(Name in block letters)

(Address in full).

To
Divisional Forest Officer,
Karnal.

Subject: Technical Bid

I / We, the above mentioned tenderer/s, hereby submit the following:

(i) Tender fee, e-Service and Earnest Money Fee paid online: Yes / No
(ii) Experience of 3 years in producing / supplying of Eucalyptus Clones: Yes / No
(iii) In-house capacity of producing plants (all demanded documents): Yes / No
(iv) PAN / TAN / ID proof of individual / firm and Address proof: Yes / No
(v) Firm Registration with competent authority: Yes / No
(vi) Not Blacklisted Affidavit as per attached Performa: Yes / No
(vii) Certificate regarding quality of plants free from pest and diseases: Yes / No
(viii) Certificate regarding height of plant to be supplied Yes / No
(between 9 inch to 1 foot)
(ix) Certificate regarding clone wise supply capacity Yes / No
(x) Average Turnover of last three years Yes / No
(xi) Present availability of plantable Eucalyptus Clone Stock. Yes / No
(xii) Signed copy of NIT and Terms and conditions. Yes / No

Signature of Tenderer

(with stamp)
 Section - VI

Financial Bid Document

(to be filled by tenderer online only)

Having read all the terms and conditions prescribed in the e-tender document and
having agreed to them fully and unconditionally, my financial bid is submitted as below:-
Sr. Quantity / Timeline Eucalyptus FOR Rate per clonal plant
No. Clone

(In Figures) (In Words)

1. High quality plants Approx. 2 lakh
of Eucalyptus Plants of
Clone No. 7, 288,P-23 Clonal
71, FRI-PB-16, FRI- Eucalyptus to be
FSC-11, 7 supplied
(height - before or
minimum 9 inch latest
and maximum 15 by
Inch Free from root 10/07/2022
coil) to 31-08-
2022 or as
per
requirement
during the
year 2022-
23.

Note: The rates should be indicated both in figures and words. In case discrepancy between
figures and words, the rates given in words only will be taken as authenticate and no
further clarification will be sought from the bidder. Rate / quotation with price quoted
beyond two decimal place will be ignored.

Dated:
Signature of the bidder
with address and seal

I do hereby solemnly declare and affirm that the above declaration is true and correct to
the best of my knowledge and belief. No part of it is false and nothing has been concealed.
Deponent
(With Stamp of Firm)

Place :
Dated :
Address ………….
Tel. No. ………….
Mobile No. ……………..
Signature Not Verified
Digitally signed by JAI KUMAR NARWAL
Date: 2022.06.24 22:05:57 IST
Location: Haryana-HR