1

Detailed Notice Inviting Tender

E-Tender is invited for below mentioned items in single stage two cover system i.e.
Request for Pre-Qualification/Technical Bid (online Bid under PQQ/ Technical Envelope) and Request
for Financial Bid (comprising of price bid Proposal under online available Commercial Envelope):-

Sr. Name of Items EMD to be Tender Document Start Date & Expiry Date
No deposited Fee and E services Time of Bid & Time of
. fees Preparation Bid
& Preparation
Submission &
Submmissio
n
1. Engagement of skilled 100000/- 100+1000 27/09/2021 at 05/10/2021
Manpower in Engg. & =1100/- 10:30 Hrs at 01:00 PM
Mfg. Department.
Under this process, the Pre-qualification/ Technical online bid Application as well as online Price
Bid shall be invited at single stage under two covers i.e. PQQ/Technical & Commercial Envelope.
Eligibility and qualification of the Applicant will be first examined based on the details submitted online
under first cover (PQQ or Technical) with respect to eligibility and qualification criteria prescribed in
this Tender document. The Price Bid under the second cover shall be opened for only those Applicants
whose PQQ/ Technical Applications are responsive to eligibility and qualifications requirements as per
Tender document.
1. The payment for Tender Document Fee and e-Service Fee shall be made by eligible bidders/contractors
online directly through Debit Cards & Internet Banking Accounts and the payment for EMD can be
made online directly through RTGS/NEFT or OTC Please refer to ‘Online Payment Guideline’
available at the Single e-Procurement portal of GoH (Govt. of Haryana) and also mentioned under the
Tender Document.

2. Intending bidders will be mandatorily required to online sign-up (create user account) on the website
https://haryanaeprocurement.gov.in to be eligible to participate in the e-Tender.

3. The interested bidders must remit the funds at least T+1 working day (Transaction + One working
Day) in advance i.e. on or before 05.10.2021 and make payment via RTGS /NEFT or OTC to the
beneficiary account number specified under the online generated challan. The intended bidder /
Agency thereafter will be able to successfully verify their payment online, and submit their bids
on or before the expiry date & time of the respective events/Tenders at
https://etenders.hry.nic.in.
4. The interested bidders shall have to pay mandatorily e-Service fee (under document fee – Non refundable) of
Rs.1000/- (Rupee One thousand Five Hundred Only) online by using the service of secure electronic gateway.
The secure electronic payments gateway is an online interface between bidders & online payment
authorization networks. The Payment for document fee/ e-Service fee can be made by eligible bidders online
directly through Debit Cards & Internet Banking.
The interested bidders must remit the funds at least T+1 working day (Transaction + One Day) in advance
before the expiry date & time of the respective events. And make payment via RTGS/NEFT to the beneficiary
account number specified under the online generated challan.
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The Bidders can submit their tender documents (Online) as per the dates mentioned in the key dates:-
Key Dates

Sr. No. Department Stage Bidder's Stage Start date and Expiry date and
time time

1 Tender Document 27/09/2021 at 05/10/2021

Download and Bid 10:30 Hrs at 01:00 PM
Preparation/Submission

2 Technical Bid Opening 05/10/2021 at 01:15 PM

3 Technical Shortlisting and 06/10/2021 at 09.00 A.M.

Financial Bid Opening

4. Negotiation 08/10/2021 at 11:00 AM.

Important Note:
1) The Applicants/bidders have to complete ‘Application/Bid Preparation & Submission’ stage on
scheduled time as mentioned above. If any Applicant/bidder failed to complete his/her aforesaid
stage in the stipulated online time schedule for this stage, his/her Application/bid status will be
considered as ‘Applications/bids not submitted’.
2) Applicant/Bidder must confirm & check his/her Application/bid status after completion of his/her
all activities for e-bidding.
3) Applicant/Bidder can rework on his/her bids even after completion of ‘Application/Bid
Preparation & submission stage’ (Application/Bidder Stage), subject to the condition that the
rework must take place during the stipulated time frame of the Applicant/Bidder Stage.
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TENDER DOCUMENT FOR ENGAGEMENT OF SKILLED MANPOWER IN

ENGG. AND MFG. DEPTT.
1. Information/documents to be uploaded by the tenderers in the Technical Bid:

1.1 Certificate from the proprietor/partner/firm authorizing firm’s representative to sign/participate in

opening and negotiation of the tender (signature duly attested).
1.2 Copy of gst registration certificate.
1.3 Copy of PAN card.
1.4 Certificate regarding acceptance of all the Terms & Conditions as mentioned in the DNIT/ Tender
document.
1.5 Upload the information i.e. Firm/Company Name, Complete Address, Contact person, Mobile No &
e-mail ID.
1.6 Registration certificate from NFCSF (National Federation of Cooperative Sugar Factories Ltd.) or
NCDC (National Cooperative Development Corporation) or Haryana State Sugar Federation.
1.7 Repeat orders of supply of same product/work done during last five years in at least two standard
sugar mills or any standard heavy industrial organizations where similar machinery/product are being
used out of the tentative list supplied by the Haryana State Fed. of Coop. Sugar Mills (List
attached)
1.8 List (In the format given in technical bid) of sugar mills or any standard heavy industrial organization
where similar machinery has been supplied or work done.
1.9 Certificate of original manufacturer/authorized distributor.

In case of Non-uploading of the above, the technical bid shall be

rejected.

Tentative List of standard Sugar Mills.

a. Saraswati Sugar Mills, Yamunanagr.

b. Upper Doab Sugar Mills, Shamli.
c. Tatawi Sugar Mills, Tatawi.
d. Group of Balrampur chini Mills Balrampur.
e. Birla Group Mills.
f. Chaddha Group Mills.
g. Rana Sugar Mills.
h. Dhampur Group Sugar Mills.
i. Triveni Group Mills.
j. Daurala Sugar Mills.
k. Mawana Sugar Mills.
l. Bajaj Group Mills.
m. All coop. Sugar Mills of Haryana
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2. Invitation of Bids:

2.1 The Meham Sugar Mills is looking for reputed parties/bidders for engagement of skilled
manpower in engg. And mfg. deppt.
2.2 Tenderers are also advised to study all technical and commercial aspects, instructions,
forms, terms and specifications carefully in the tender document. Failure to furnish all
information required in the Tender Document or submission of a bid not substantially
responsive to the Tender document in every respect will be at the tenderer’s risk and
may result in the rejection of the bid.
2.3 The Payment for Tender Document Fee INR 100/- (Rupees one Hundred Only) and
eService Fee Rs. 1000/- (Rupees One Thousand only (Non refundable) can be made by
eligible bidders / contractors online directly through Debit Cards & Internet Banking
Accounts and the Payment for EMD can be made online directly through RTGS / NEFT
and the bidder would remit the funds at least T + 1 working day (Transaction + One day)
in advance to the last day and make the payment via RTGS / NEFT to the beneficiary
account number as mentioned in the challan.
3. Procedure for submission of Bids

3.1 The bids shall be submitted Online in two separate envelopes:

 Envelope 1: Technical Bid

The bidders shall upload the required details Online in the Technical Bid

 Envelope 2: Commercial Bid

3.2 The bidders shall quote the prices in price bid format under Commercial Bid.
3.3 Bidders are mandatorily required to submit the commercial bid in the prescribed online
format only. No manual financial bid shall be entertained.

4. Managing Director reserves the right to reject any /all tenders without assigning any
reason whatsoever.
5. Any conditions of the firm sent along with the quotation, if any, shall not be binding on
the sugar mills.
6. On acceptance of tender, the date of start of contract should be strictly adhered to
otherwise, Mills reserves the right to cancel the contract and forfeit the earnest money
of the tenderer.
7. Tenderers are advised to remain present at the time of opening of technical & financial
bids.
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TENDER FORM
Engagement of skilled manpower in Engg. & Mfg. Deptt.
TECHNICAL BID
Eligibility:-
1. The bidder firm must fulfill the following technical qualification along with normal legal documents as per Annexure-A

a. i) Party should either be registered as standard / qualified supplier with NFCSF (National Federation of Cooperative Sugar Factories Ltd.), NCDC
(National Cooperative Development Corporation) or Haryana State Sugar Federation. Attach copy of registration certificate as asked for
information/documents to be uploaded by the tenderer in the technical bid.

ii) In case of un-registered supplier/firm, it must submit proofs of repeat orders of same product/job during last five years to at least two Standard
Sugar Mills or any standard Heavy Industrial Organizations where similar machinery/product are being used out of the list supplied by Haryana
Sugar Fed. of Cooperative Sugar Mills of Haryana, supported by documents in support of the same is to be attached. We can ask for such
proof even from the registered suppliers, if we have any doubt about their credentials

b). List of Sugar Mills or any standard Heavy Industrial Organizations where similar machinery has been supplied or work done as claimed in-ii

A. Name of the standard Sugar Mill/Standard Heavy Industrial organization where material
supplied/work done --------------------------------------------------------------------------------------------------------------
-----------------------------------------

Sr.No. Description of work done/ machinery Year of order (attach copy of order)
supplied



B. Name of the standard Sugar Mill/Standard Heavy Industrial organization where material
supplied/work done --------------------------------------------------------------------------------------------------------------
-------------------------------------------

Sr.No. Description of work done/ machinery Year of order (attach copy of order)
supplied



NOTE:- PHOTO COPIES OF REPEAT ORDERS MUST BE ATTACHED. TREAT IT

MOST IMPORTANT.
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THE MEHAM COOP. SUGAR MILLS LTD.,MEHAM (ROHTAK)

TECHNICAL BID
TENDER DOCUMENTS-DETAILED TERMS & CONDITIONS, EIGIBLE
&EXPERIENCE FOR ENGAGEMENT OF SKILLED MANPOWER IN ENGG.
AND MFG. DEPTT. FOR SEASON 2021-22.
Description of items:-
Sr.No Name of the post No. of post Rate per person per
month 26 days. (DC Rate)
1 Mfg. Chemist. 02
2 Lab Chemist. 01
3 Pan Incharge 02
4 Pan Man 04
5 Assistant Pan Man 03
6 Evaporator attendant. 02
7 Centrifugal mate. 03
8 Juice Heater mate. 03
9 Vacuum filter mate. 01
10 Fireman 02
11 Waterman 02
12 Feed pump attendant. 02
13 Boiler water analyst. 03
14 Electrician 02
15 Electrician Helper. 02
16 Switch Board Attendant. 02
17 Wireman 01
18 Welder 02
19 Turner 01
20 Data Entry operator 02
21 PF charges in %
22 E.S.I. %
23 Total wages of one person p. month
24 Service charges %
25 G.S.T. %
Terms & Conditions
1. No. of post can be increased or decreased at the time of placing the order. In any addition to the
above any particular post may be added without assigning any notice to party at the DC rate list of
Rohtak administration. And party will be bound to supply the same.
2. The undersigned reserves the rights to accept/reject any/all the tenders without assigning any reason.
3. The firm will have to attach the certificate of supply of skilled manpower with the Technical bid.
4. Negotiation if required shall be as per purchase policy of state. All the bidders are advised to be
present at the time of opening of technical & financial bids for negotiation.
5. All the disputes will be subjected to Meham Jurisdiction only.
6. The contractor should have minimum two work order copies of similar job in any organization.

Signature of party, with seal) Managing Director

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THE MEHAM COOP. SUGAR MILLS LTD.,MEHAM (ROHTAK)

COMMERICAL BID -
TENDER DOCUMENTS-DETAILED TERMS & CONDITIONS, EIGIBLE
&EXPERIENCE FOR ENGAGEMENT OF SKILLED MANPOWER IN ENGG.
AND MFG. DEPTT. FOR SEASON 2021-22.
Sr.No Name of the post No. of post Rate per person per
month 26 days. (DC Rate)
1 Mfg. Chemist. 02
2 Lab Chemist. 01
3 Pan Incharge 02
4 Pan Man 04
5 Assistant Pan Man 03
6 Evaporator attendant. 02
7 Centrifugal mate. 03
8 Juice Heater mate. 03
9 Vacuum filter mate. 01
10 Fireman 02
11 Waterman 02
12 Feed pump attendant. 02
13 Boiler water analyst. 03
14 Electrician 02
15 Electrician Helper. 02
16 Switch Board Attendant. 02
17 Wireman 01
18 Welder 02
19 Turner 01
20 Data Entry operator 02
21 PF charges in %
22 E.S.I. %
23 Total wages of one person p. month
24 Service charges %
25 G.S.T. %

A. Terms & conditions:-

1. Above said staff will be hired on contract basis.
2. Manpower provided by contractor fulfills the required qualifications & experienced prescribed by
The Haryana State Federation of co. op. sugar mills.
3. There is no lodging & boarding for staff.
4. Party will depute the staff on his own risk.
6. Party will have to submit the qualification and exp. certificates of their deputed staff to the
office superintendent of the mills..
7. Payment will be made after satisfactory performance.
8. One day weekly rest will be given by the mills.
9. Party staff will not leave the station if the relievers not come on the concerned station.
10. In case of poor performance of staff member the party will be fully responsible for any
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loss/ damage and same will be recovered from contractor.

11. The attendance of these staff will be mentioned in time office.
12. Any doubtful worker/staff will be replaced by new one on the report of Chief Chemist/
Chief Engineer.
13. Over time will be given to the deputed person for extra duty if the reliever (mill Employee) is
remained absent and will be payable to the contractor by mills.
14. The above rates are valid for one year OR till next order is issued.
15. No. of post may be increased or decreased at the time of placing the order. In addition to the
Above any particular post may be added without assigning any notice to party at the DC rate list
of Rohtak administration and party will be bound to supply the same.
16. If the rate of any particular post is not mentioned in DC rate Rohtak list then the DC rate of the
same grade post will be applicable.
17. If any particular post which is not mentioned in this tender and same will be required then you
will be provided the same @ DC rate Rohtak.
18. You have to follow up the provision of labour law and other laws related to this work.
19. TDS & other taxes will be deducted as per the law.
20. GST will be extra as applicable.
21. Payment will be made as per the running bills on monthly basis.
22. In case of manpower is not supplied as per the mill requirement then a penalty @ 1% per week to
maximum 5 % will be imposed.
23. The bidder whoes quoted the service charges less than 2.01 % will not be considered.
24. GST extra as applicable.

B. Other Terms & Conditions:-

1. You should have to furnish valid Labour license from the Commissioner Labour, Haryana,
Chandigarh under Section 12(B) of the Control Labour (Regulation and Abolition) Act, 1970 (37
of 1970).
2. You should have paid to the monthly wages on DC rate Rohtak to the staff engaged for above
work in Mill and have to submit in affidavit each month in respect of disbursement of salary to
the workers along with the authenticated copy of the acquaintance roll for the payment of salary
in the preceding month and deposit of Employee’s State Insurance and Provident Fund
Contribution.
3. You should have to pay all the statutory benefits such as Provident Fund and Employee’s State
Insurance facilities for the personnel employed and have to produce online record in this behalf
along with Account number of EPF and ESI of each employee. The payment of GST, PF and
ESI will be made after verification of challan of these from Accounts Branch of the mills. If any
liability arises late on GST, PF and ESI the then you be wholly responsible for it.
4. You should have to give an undertaking for the following effect in the form of an affidavit of Rs.
5/- on non-judicial stamps that M/s …………………………… shall deposit all the contribution
like Provident fund, Employees State Insurance etc. with the appropriate authority regularly and
that M/s………………………………………… shall be responsible for implementation of
provisions of legislations and rules there under as made applicable by the appropriate
Government to the class of workers in respect of present contract awarded.”
5. Each of personnel shall perform 8 hours duty each day (i.e) within aperiod of 24 hours and shall
be given a weekly day off after 6 days continuous working.
6. The party shall be responsible for all injuries and accident to persons employed by him. The
Mills will not be responsible for any mishappening of his person.
7. The party shall be responsible to provide immediate replacement to take the place of any
personnel who is not available for duty at the place of posting and such other additional worker
as may be required for additional areas for which prior information shall be given/provided. In
the case of failure to comply with these requirements, the Mills shall have the right to levy
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penalty at the rate double the daily amount payable to such personnel including the statutory
charges.
8. The Mills shall have the right to ask for the removal of any person engaged by you who is not
considered to be competent and orderly in the discharge of his duties.
9. If DC Rates of wages, Rates of EPF, ESI and GST rates changed by Govt. during this period
then the same will be applicable.
10. The Party shall not appoint any sub-contractor for carry out any obligations under the contract or
transfer the contract to any other person/firm.
11. Contractor shall have to compensate the loss, if any, caused by the negligency of your labour
during the validity period of the job work.
12. If your work is not found satisfactory then Mills reserve the right to cancel the work order at any
time.

Note - The terms & conditions are negotiable in exception case before B.O.D. in view of Mills interest.

Note – Rates quoted by party less than DC rates will not be accepted.

Sign. Of Party with stamp. Managing Director

Signature Not Verified

Digitally signed by Vijay Kumar
Date: 2021.09.25 10:35:08 IST
Location: Haryana-HR