MONTHLY MONITORING REPORT

For the month of August 2019

School : AURELIO ELEMENTARY SCHOOL Name of School Head : REYMUNDO B. GIMENA

District : SAN JOSE Date Prepared : September 03, 2019

Performance Concerns / Issues / Gaps /

Standards *Reasons for the CIGPs Proposed Interventions /Activities
Indicators Problems (CIGPs)

It is a must that SIP be crafted for a three-year Update AIP Prioritize projects which is Collaboration meeting including
cycle. The Annual Implementation Plan (AIP), needed to pupils and teachers GPTA, BLGU and other
which identifies the budgetary requirements of stakeholders.
Planning and
the activities and projects on an annual basis
Resource
shall be made out of the SIP prepared, any item
Programming
not accomplished for the year shall be included
in the AIP of the following year. (DO No. 44, s.
2015)
No procurement shall be undertaken unless it is in
accordance with the approved APP. (Sec. 7.2 of
Revised IRR, RA 9184)
Constitution of organizational structures to ensure Appointing new members * members retired *distribution of responsibility
the impartiality and fairness of the procurement * *one responsibility should
School
process and deter possible corruption and fraud: accommodate by one member
Procurement
1. BAC .
(a) BAC Secretariat
(b) Technical Working Group
(c) Designated Canvassers
2. Inspection Committee
Disbursement of government funds shall
invariably bear the approval of the proper
officials. (Sec. 5 of GAM, Vol. 1)
Claims against government funds shall be
supported with complete documentation. (Sec.
5 of GAM, Vol. 1)
Fund All laws and regulations applicable to financial
Disbursement transactions shall be faithfully adhered to. (Sec. 5
of GAM, Vol. 1)
Disbursement of funds shall be in accordance
with the existing budgeting, accounting, and
auditing rules and regulations. (Sec. 4 of PD No.
1445)
 Cash funds are safely kept in the most secured
place in the school.
Cash disbursement register is maintained by the Cash funds managed by school Due to absence of safety vault School managed cash fund
Cash school head or designated school treasurer. Head in school include to AIP only
Management No officer or employee shall be granted cash
advance unless he/she is properly bonded in
accordance with existing laws or regulations.
(Sec. 14 of GAM, Vol. 1)
Liquidation/ A cash advance shall be reported on and
Replenishment liquidated as soon as the purpose for which it
of Cash was given has been served. (Sec. 14 of GAM,
Advance Vol. 1)
The school head shall declare all sources of
funding of the school, which include:
1. School MOOE allocation,
2. Private donations,
3. Grants from development partners,
4. funding support from the LGU and other
government agencies,
5. Funding support from the local
stakeholders (SGC, PTA, CSO, Alumni
Assoc.)
6. Revenue from school canteen
operations, and other income
Reporting
generated from the disposal of assets,
Requirements
rents, or collection of fees as per
applicable provisions of the GAA.

The report on sources and use of school funds

shall include the names of suppliers and services
providers where there is procurement of goods
and services. (DO No. 8, s. 2019)
The school head shall post information on the Transparency board updated
sources, intended use, and actual utilization of
school funds in the Transparency Board that must
be publicly accessible and must be updated
every three (3) months. (DO No. 8, s. 2019)
School files for liquidation reports are safely kept
Records within the premises of the school and with clear
Management labels.
*Based on the interview or focused group discussion with school personnel concerned.

Prepared by:

MERLYN REGO—GALUNO
Administrative Assistant II
 DAILY ACCOMPLISHMENT JOURNAL
For the month of August 2019

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Prepared by: Attested by:

___________________________ ___________________________
Administrative Assistant II School Head