● Student Organization Cell

Points which were discussed in general meeting on 24th August 201 at 13-205

1. Organizations should maintain an official WhatsApp group with all their coordinators and Nitin
sir, smit sir, vinayak sir will be added into the group.
2. Organizations can't use LPU logo in the campus for any kind of branding, marketing etc. but can
promote their own logo.
3. Room No: 13-205, which is allotted to SOC Family should be maintained like office setup with
proper discipline. Eatables are not allowed in SOC room.
4. All the students are requested to arrange the tables and chairs in proper manner and don’t disrupt
the decorum of 13-205.
5. Coordinators from any organization are allowed to seat in SOC room regarding duty only.
6. Room-to-Room, door-to-door promotions may be denied by security and other faculty heads, as
SOC is not authorized for it.
7. We suggest you to use and handle social media on daily basis.
8. Organizations are requested to support each other as we all belong to one family, SOC.
9. Organizations are suggested to build their team with maximum no. of coordinators.
10. Mistakes on Data Handling should be verified, data format in excel should be with full name and
details as per UMS, much care for data handling is required.
11. SOC is lagging due to shortage of time for approvals and other works. So, it is required to submit
event proposal at least 7 days prior to the event.
12. Organizations should maintain event calendar and same should be shared with all the
coordinators and SOC.
13. It is mandatory to organize social events for every student organizations.
14. Event proposal will be shared with you online (docs).
15. Need of good content writers and photographers is required for social media postings.
16. Paper work should be maintained for every single thing (Sponsors, issue and return for resources
taken etc.).You have to submit the signed MOU with the vendor, Sponsor while submitting the
proposal.
17. Tie-ups with sponsors for any events should be from same field (ex: for media fest, media related
sponsor). And minimum of >= 5000/- sponsorship is only allowed.
18. Certificates should be issued on time (<= 5 days).
19. Goodies for the winners for any event should be shared with participants during the time of
registrations and the goodies should be worthy to use.
20. Posters should be with basic colors, not using multiple colors for designing. Frames for posters
can be borrowed instead of buying.
21. All the organizations should have a receipt book authorized by SOC.
22. Only few selected coordinators 5-6 are allowed to sit on help desks to avoid miss match of
registration funds. And only those are supposed to sign for registrations on receipt book.
23. Need of fund management team for fund collections is required.
24. Resources issued for any event or for any purpose should be returned on the same day with paper
work and signature.
25. All the fund of the event should be deposited to organization’s bank account. And should be used
from the bank for proper accounts.
26. You all need to submit girls coordinator list,for our campus event with the signed parent concent
form.
27. You have to take the permission in written from the mucipal cooperation, NGO respectively for
out campus visit.
28. You all have to get a appreciation letter if you are associated with some NGO, municipal
corporation etc for an out campus event.
29. Every organization must follow the dress code it might be your Organization T-shirt or formals.
30. You have to mention the registration for an event so that we can arrange the resources
accordingly.
31. There are some basic instructions for some general events.
- For quiz competition attach the questions.
- For sports competition attach the fixture
- For technical event attach the technical sheet
- For cultural event (play,nukkad natak,open mic,speech,poetry) your content will be approve by
Department of Cultural Affairs.
- For rally,marathon attach the route of it and follow the dress code for the same(participants also).
- For guest lecture attach the resume of resource person.