21-B Rufino Pacific Tower, 6784 Ayala Ave, Makati City, Philippines 1200

Philippines Tel: (+63) 2-750-0631 ∙ (+63) 2-750-0634

info@kittelsoncarpo.com
www.kittelsoncarpo.com

Date : August 26, 2014

Lani-Rose Shipping and Brokerage Company, Ltd. Inc,

ATTENTION: TOM EKANEM

We are pleased to provide to you our General Accounting, Tax and Payroll Services for your
company. To highlight the scope of services for the said engagement, please find below the
following activities that will be conducted by us in the performance of the said engagement:

A. GENERAL ACCOUNTING SERVICES

I. Preparation of Books of Accounts

1. Cash Receipts Book

2. Cash Disbursements Book
3. General Journal
4. Purchases Journal
5. Sales Journal
6. General Ledger

II. Preparation of financial reports for management

1. Income Statement
2. Cash Flow Statement
3. Balance Sheet

This includes analysis for any adjusting entries and preparation of account schedules, not
including variance and comparative analysis, provided that all data necessary are given by
the Company.

B. TAX COMPLIANCE SERVICES

I. Tax Computation and Preparation of forms for the following:

1. Monthly Withholding Tax – Expanded

2. Monthly Withholding Tax on Compensation
3. Monthly Percentage Tax Return (if applicable)
4. Monthly Value Added Tax Return
5. Quarterly Value Added Tax Return
6. Quarterly Income Tax Return
7. Annual Report on Expanded Withholding Taxes
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 8. Annual Report on Withholding Taxes on Compensation
9. Annual Alphabetical List of Suppliers
10. Annual Alphabetical List of Employees Hired during the Taxable Year
11. Annual Income Tax Return

Actual filing of documents and reports with the BIR is the client’s responsibility. However,
K&C can provide filing services of the documents with the government for a separate fee of
Php 5000/month.

TIME FRAME:

The engagement will commence once K&C receives a signed copy of this proposal.

The timely performance of the engagement and meeting the deadlines set by the Bureau of
Internal Revenue depends on the receipt of accurate data from the client at the times
requested.

Accounting

In-
Due Date Task charge

2nd day of the Gathering and sending of the supporting documents (official Client
month receipts, purchases/sales invoices, contracts with suppliers
such as rent, insurance policies, and other related documents
that shall form part of the client’s books) to K&C

4th day of the Monthly preparation of government remittances (BIR form K&C
month 1601E and 1601C, SSS, PHIC, and HDMF)

5th day of the Sending to Clients the prepared forms for review and approval K&C
month

6th day of the Issuance of checks/cash together with the signed forms Client
month

6th day of the Forward remittances to K&C Registration Department K&C

month

9th day of the Filing and payment to respective government agencies K&C
applicable
month

15th day of the Preparation of BIR forms (monthly and quarterly VAT returns) K&C
month

19th day of the Filing and payment of BIR forms (monthly VAT returns) K&C
month

24th day of the Filing and payment of BIR forms (quarterly VAT returns) K&C
month

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C. PAYROLL SERVICE

I. Payroll Computation

1. Configuring pay code taxability per employee, whether he is single, head of the
family or married, names of dependents (parents, brother or sisters up to 21
years old, children)
2. Maintenance of tax table (Withholding tax table uploaded from BIR)
3. Determination of contributions to SSS, Philhealth and Home Development and
Mutual Fund (HDMF).

The client’s HR unit or equivalent shall provide regular timesheet details of the employees,
stating the number of manhours worked, overtime hours, tardiness and absences.

II. Preparation of payroll register showing individual salaries due to each employee with the
corresponding payroll taxes withheld and deductions for SSS, Philhealth and HDMF for each
period.

III Preparation of remittances to government agencies, as follows:

1. Social Security System:

a. Monthly remittance using R5 form
b. Quarterly report showing names of employees & individual contributions using
R5 form
c. SSS Certificate of remittances per employee for loan purpose, (i.e., salary
loan, housing loan)

2. Philhealth Insurance
a. Monthly report
b. Philhealth certificate of remittances per employee for hospitalization benefit

3. Home Development Mutual Fund (PAG-IBIG Fund):

a. Monthly report
b. HDMF Certificate of remittances per employee for loan purposes, salary loan,
housing loan.

4. Bureau of Internal Revenue:

a. Monthly tax withheld remittance (BIR # 1601C)
b. Alphabetical listing (Alphalist BIR #1604CF) at year end for resigned and non-
resigned employees. This includes total salaries received per employee, total
tax due, withheld and remitted to the Bureau of Internal Revenue.
c. Preparation of BIR Form # 2316 for individual employees as proof of income
tax payment of the individual. Form 2316 contains details in the alphalist per
employee. Preparation and issuance of BIR Form # 2316 is normally done at
the end of each financial year. Preparation and issuance of this form will be
charged as per our fee schedule based on number of employees.

IV. Preparation of 13th month pay and other bonuses are considered as a separate one-
month regular payroll process and will be subject to client additional charges equivalent to
the client’s one-month regular payroll fee as dictated by the number of its employees.

List of Requirements for Payroll:

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  Employee details and a copy of the Contract of Employment for each
employee.
 Form 2316 of previous employer, if any.

In case of termination/separation, the client should inform K&C at least 30 days before the
effectivity of the termination for our computation of the last pay.

The Company should inform K&C of any changes in the status of its’ employees updates as
soon as practicable.

Actual filing of documents and returns with the government agencies concerned is the
client’s responsibility however, K&C can provide filing services of the documents with the
government agencies concerned within the cities of Makati, Pasig, Muntinlupa and Taguig
for a separate fee of Php 5000/month.

TIME FRAME:

The engagement will commence once K&C receives:

1. The employee’s time report and list of requirement for payroll services; and
2. A signed copy of this proposal

The timely performance of the engagement and meeting the deadlines set by the Bureau of
Internal Revenue depends on the receipt of accurate data from the client at the times
requested.

Payroll

In-
Due Date Task charge

5 days before Sending of payroll information (timesheets, attendance Client

payout sheet, salary adjustments)

3-4days before Computation of payroll K&C

payout

2 days before Sending of payroll register and payslips K&C

payout

TERMINATION OF SERVICES:

The services provided herein shall be on a continuing engagement between your Company
and Kittelson & Carpo Consulting. Our engagement may be terminated, effective after sixty
(60) days, by either party by notice in writing to the regular correspondence address of the
other party marked for the appropriate partner or contact. In the event of termination, fees
and expenses incurred to the date of termination are payable by you.

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PROFESSIONAL FEES:

Considering the nature of the engagement, the extent of work to be performed, we have
estimated our professional fee to be as follows:

General Accounting Services

Php15,000 per month.

Tax Compliance Services

Php18,000 per month.

**Filing Fees For corporations located in the cities of Makati, Pasig, Muntinlupa, and
Taguig, we provide optional filing services of the monthly and quarterly returns at a rate of
Php5,000/month.

Out of pocket expenses Transportation, cell phone calls, photocopying, printing,

notarization, and other miscellaneous expenses shall be for the client's account

Payroll Services

We will be billing you monthly as follows:

For 1 to 3 employees P 3,000/month

For 4 to 49 employees P1,000/month/employee

For 50 - 99 employees P 800/month/employee

For 100 – 199 employees P 600/month/employee

For 200 – 499 employees P 400/month/employee

500 or more employees P 250/month/employee

Preparation of 13th Month Pay and Other As per the fee schedule above based on
Bonuses number of employees

One-time setup cost P10,000

Preparation of BIR Form 2316 (Annual Tax

for Individual Employees) As per the fee schedule above based on
number of employees

Amounts indicated above are exclusive of 12% VAT subject to 15% withholding tax.

We shall be reassessing the engagement on a quarterly basis and if anything should affect
our initial estimate we shall inform you immediately. We reserve the right to increase our
fees after our assessment is performed. Any increase in the fees will be communicated to
you with 30 days advance notice.

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RESPONSIBILITIES

Unless otherwise agreed, we will correspond with you in electronic form. Because of the
inherent risks associated with the electronic transmission of information on the Internet or
otherwise, we cannot guarantee the security and integrity of any electronic communications
or information sent or received in relation to this engagement.

Our liability to you with respect to breach of contract or breach of duty or fault or negligence
or otherwise whatsoever arising out of or in connection with this engagement shall be limited
to the amount of the fees charged by us to you under this engagement.

FEE ARRANGEMENT:

We require monthly payment within 7 days after receipt of invoice or billing statement.
Client shall pay a three percent (3%) surcharge by way of penalty every month when fees
are not paid on time; computed from the time the amount is due until full payment. However,
if the delay on payment will not exceed seven (7) days period, surcharge will not be applied.

CONFORME

We hereby confirm our agreement to the terms of the above engagement.

For

By: _____________________ Date: ______________________

NAME/ POSITION

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