Farmer Crop &

Livestock
Record Book
Acknowledgements

This Farmer Crop And Livestock Record Book is compiled by We Effect as part of a programme to
improve crop and livestock productivity under the Livelihoods and Foods Security Programme funded
by UKAid. This record book aims to encourage record keeping by smallholder farmers. The record
book cover most crop and livestock often kept or cultivated by farmers. The book is filled out during
each crop or livestock cycle.

The Livelihoods Food Security Programme (LFSP) is a UK Department for International Development
(DFID) funded programme in Zimbabwe. The programme is managed by the Food and Agriculture
Organisation (FAO) of the United Nations and implemented through partners. Its overall goal is to
contribute to poverty reduction through increased incomes, food security and nutrition in eight target
districts of the selected three provinces of Zimbabwe. Each province is a cluster comprised of two or
three districts and a consortium of implementing partners is responsible for project execution in each
cluster.
EXTRA Consortium:
Extension Training for Rural Agriculture (EXTRA) is implementing LFSP in the 3 Midlands Province
districts. It is a consortium of 5 NGOs (WE EFFECT, Welthungerhilfe, Heifer International, ICRISAT,
and CTDO). EXTRA’s goal is to improve food and nutrition security through better agricultural
production and income generation. This will be achieved by supporting farmers to access relevant
information and skills through an improved and pluralistic extension system. This study circle material
is aimed at increasing farmer groups’ access to production and marketing information and knowledge
in a participatory manner.

Special thanks go to UKAid who provided financial support towards the development and printing of
this manual.

First Edition Developed by Martin Sekeleti – We Effect Zambia

2015 Edition Compiled by: Elijah Rusike

Edited by: EXTRA Technical Team

Designed by: Elijah Rusike

Printed by: December 2015

 CROP PRODUCTION: CROP 1

Crop: ……………………………………………………… Variety/Ies: ………………………………………….

1st Effective Rains Date: …/…/…. Planting Date: ………………………………………
Germination Date: ……/…/……. Planting Season: ……………………………………
Date Harvested……/……/…….. Hactares Planted: ……………………… Hactares
Expenditure: Input Costs
Direct Input Costs Quantity Unit Unit Cost Total Cost
Seeds Kg $ $
Fertiliser Basal Dressing Bags $ $
Fertiliser Top Dressing Bags $ $
Transport For Inputs Each $ $
Herbicides $ $
Other Costs $ $
Total Direct Input Costs $
Expenditure: Field Costs
Unit Cost /
Quantity Unit Ha Total Cost
Ploughing Costs $/Ha $ $
Planting Costs $/Ha $ $
Hand Weeding Costs $/Ha $ $
Other Costs $/Ha $ $
Total Field Costs $

Expenditure: Harvesting Costs

Quantity Unit Unit Cost Total Cost
Harvesting $/Ha $ $
Transport From Field Costs $/Ha $ $
Packaging Material Costs $/Ha $ $
Other Costs $/Ha $ $
Total Harvesting Costs $ $

Expenditure: Marketing Costs

Quantity Unit Unit Cost Total Cost
Marketing Costs $ $
Loading And Offloading Coats $ $
Transport To Market $ $
Other Costs $ $
Total Marketing Costs $ $

Total All Input Costs

Summary Of Area Cultivated And Yield
Volume
Quantity Unit Amount No Tonnes
Area Cultivated Ha
Total Yield Kg Tonnes
Yield Per Ha Kg / Ha Tonnes/Ha
Quantity Sold Kg Tonnes
Value Of Sales $
Quantity Retained Kg Tonnes
Value Of Retention kgs $
Price Per Bucket / Bag $ / Bucket $ / Bag
Total Income (Value Of Production) $
PROFIT/ LOSS
Total income $
Less Total Inputs Costs (Start-up + Management + Marketing Costs) $
Gross Profit From Goats $
 Broiler Production Records

Hybrid Name Main Market (selling)

No Of Day Old Chicks Source Of Chicks (buying)
Batch No No Of Deaths
Mortality % Total Number Of Batches

Expenditure: Start-Up Costs

Quantity Unit Cost Total Cost
Costs For Purchase Of Chicks $ $
Cost Of Transporting Chicks $ $
Construction Of Chicken House $ $
Phase 1 Feed Costs $ $
Phase 2 Feed Costs $ $
Phase 3 Feed Costs $ $
Feed Transport Costs $ $
Vaccines, Drugs $ $
Cost Of Equipment $ $
Other Costs $ $

Total Start Up Costs $ $

Expenditure: Management Costs

Quantity Unit Cost Total Cost
Costs For Maintenance Of Housing $ $
Repair Of Equipment $ $
Vet Service Fees $ $
Labour Costs $ $
Other Costs $ $

Total Management Costs $ $

Expenditure: Marketing Costs

Quantity Unit Cost Total Cost
Transport To Market $ $
Handling Costs $ $
Other Costs $ $

Total Marketing Costs $

Total Inputs Costs $

INCOME

Total Number Of Broilers Sold broilers

Price Per Broiler $ each
Income From Offals $ $
Number Consumed (Including Gifts And Donations) And Value $ $
Total Income From Broilers $

PROFIT/ LOSS
Total income $
Less Total Inputs Costs (Start-up + Management + Marketing Costs) $
Gross Profit From Broilers $
 Traditional Chickens
Item Number Item Number
Hens Chicken Deaths
Cocks Eggs Laid
Growers Fertile Eggs Incubated
Chicks Chickens Hatched
Total Chickens Total sold in year
Sales Records
Layers Category Number Unit Price Total
Cocks Sold $ $
Hens Sold $ $
Growers Sold $ $
Chicks Sold $ $
Eggs Sold $ $
Eggs / Consumed $ $
Poultry Given As Gifts $ $
Total Sales $ $

Input Costs Materials And Feed

Materials Qty Price $ Comments

Chicken Houses

Nests

Feeders

Drinkers

Other Materials

Feed

Feed Stuffs

Formulated Feeds

Vitamins, Minerals

Medicine

Total Cost (Inputs) $

PROFIT/ LOSS
Total income $
Less Total Inputs Costs (Start-up + Management + Marketing Costs) $
Gross Profit From Broilers $
Profit / Loss (Sales Minus Input Costs $
 Layers Production Records
Breeds Main Market
No Of Day Old Chicks/Point Of Lay Hens Source Of Chicks
Batch No No Of Deaths
Mortality % Total Number Of Batches

Type And Start-Up Costs

Quantity Unit Cost Total Cost
Costs For Purchase Of Chicks $ $
Cost Of Transporting Chicks $ $
Construction Of Chicken House $ $
Growers feed Costs $ $
Layers Concentrates Cost $ $
Layers Straight Feed Cost $ $
Feed Transport Costs $ $
Vaccines, Drugs $ $
Cost Of Equipment $ $
Other Costs $ $

Total Start Up Costs $ $

Management Costs
Quantity Unit Cost Total Cost
Costs For Maintenance Of Housing $ $
Repair Of Equipment $ $
Vet Service Fees $ $
Labour Costs $ $
Other Costs $ $

Total Management Costs $ $

Marketing Costs
Quantity Unit Cost Total Cost
Transport To Market $ $
Handling Costs $ $
Other Costs $ $

Total Marketing Costs $ $

Total Inputs Costs $ $

Number Of Animals And Selling Price

Total Number Of Eggs Sold Eggs Crates

Price Per Egg Eggs Crates
Number Of Eggs Consumed (Including Gifts And Donations) Eggs Crates
No Of Off-Layers Off Layers
Total Income From Off Layers $
Total Income From Eggs $

PROFIT/ LOSS
Total income $
Less Total Inputs Costs (Start-up + Management + Marketing Costs) $
Gross Profit From Layers $
 Poultry Production Records (Turkeys / Ducks / Guinea Fowls)

Breeds Main Market

Source Of
No Of Young Turkeys Turkeys
No Of Hens No Of Deaths
Number of Cocks Mortality %
Total Number of
Turkeys

Expenditure: Start-Up Costs

Quantity Unit Cost Total Cost
Costs For Purchase Of Turkeys $ $
Construction Of Turkey Poultry House $ $
Feed Costs $ $
Feed Transport Costs $ $
Vaccines, Drugs Costs $ $
Cost Of Equipment $ $
Other Costs $ $

Total Start Up Costs $ $

Expenditure: Management Costs

Quantity Unit Cost Total Cost
Maintenance Cost Of Housing $ $
Repair Of Equipment $ $
Vet Fees $ $
Labour Costs (if any) $ $
Other Costs $ $

Total Management Costs $ $

Expenditure: Marketing Costs

Quantity Unit Cost Total Cost
Transport To Market $ $
Handling Costs $ $
Other Costs $ $

Total Marketing Costs $ $

Total Inputs Costs $ $

INCOME

Quantity Unit Unit Cost Total Cost

Total Number Of Turkeys Sold Turkeys $
Price Per Turkey Each $
Income From Offals Each $
Number Consumed (Including Gifts And
Donations) Turkeys $
Total Income From Turkeys $

PROFIT/ LOSS
Total income $
Less Total Inputs Costs (Start-up + Management + Marketing Costs) $
Gross Profit From Goats $
 Beef Production Records
Year 201……
Breeds Main Market
No Of Bulls Source of cattle
No Of Heifers No of Steers
No Of Calves Total Cattle Owned
No Of Cows Total Cattle Sold
No Of Oxen

Expenditure: Start-Up Costs

Quantity Unit Cost Total Cost
Costs For Purchase Of Cattle $ $
Cost Of Transporting Cattle to Farm $ $
Livestock Movement Permit Cost $ $
Police Clearance Cost $ $
Construction Of Kraal Cost $ $
Supplementary Feed Costs $ $
Feed Transport Costs $ $
Vaccines, Drugs Cost $ $
Equipment Costs $ $
Other Costs $ $
Total Start Up Costs $ $

Expenditure: Management Costs

Quantity Unit Cost Total Cost
Costs For Maintenance Of Housing $ $
Repair Of Equipment $ $
Vet Service Fees $ $
Labour Costs (Herding if done) $ $
Other Costs $ $
Total Management Costs $ $

Expenditure: Marketing Costs

Quantity Unit Cost Total Cost
Livestock Movement Permit Cost $ $
Police Clearance Cost $ $
Loading And Offloading Costs $ $
Transport To Market Costs $ $
Handling Costs $ $
Other Costs $ $
Total Marketing Costs $ $

Total Inputs Costs $ $

INCOME
Quantity Unit Unit Cost Total Cost
Average Price Per Cows Each
Average Price Per Steer Each
Average Price Per Bull Each
Number Consumed (Including Gifts And Donations)
Total Income From Cattle
PROFIT/ LOSS
Total income $
Less Total Inputs Costs (Start-up + Management + Marketing Costs) $
Gross Profit From Beef $
 Goat Production Records
Year 201……
Breeds Your Main Market (selling)
No Of He Goats He goats Number of kid deaths
No Of Kids Kids Number Adult goat deaths
She
No Of She Goats goats Total number of Deaths
Total Number Of
Goats

Expenditure: Start-Up Costs

Amount Unit Cost Total Cost
Costs For Purchase Of Goats $ $
Cost Of Transporting Goats $ $
Livestock Movement Permit Cost $ $
Police Clearance Cost $ $
Construction Of Goat Pen Cost $ $
Supplementary Feed Costs $ $
Feed Transport Costs $ $
Vaccines, Drugs $ $
Cost Of Equipment $ $
Other Costs $ $

Total Start Up Costs $ $

Expenditure: Management Costs

Amount Unit Cost Total Cost
Costs For Maintenance Of Housing $ $
Repair Of Equipment $ $
Vet Service Fees $ $
Labour Costs (Herding) $ $
Other Costs $ $

Total Management Costs $ $

EXPENDITURE: Marketing Costs

Amount Unit Cost Total Cost
Livestock Movement Permit $ $
Police Clearance $ $
Loading And Offloading Costs $ $
Transport To Market $ $
Handling Costs $ $

Total Marketing Costs $ $

Total Inputs Costs $ $

INCOME: Number Of Animals And Selling Price

Total Number Of Goats Sold

Price Per Animal $
Number Consumed (Including Gifts And Donations)
Total Income From Goats $
PROFIT/ LOSS
Total income $
Less Total Inputs Costs (Start-up + Management + Marketing Costs) $
Gross Profit From Goats
 Other Livestock Production Records (Rabbits Etc)

Breeds: Main Market (selling)

No Of Bucks: No Of Does
No Of Off Spring: Total Number Of Rabbits

Expenditure: Start-Up Costs

Quantity Unit Cost Total Cost
Costs For Purchase Of Rabbits $ $
Cost Of Transporting Rabbits $ $
Construction Of Hutches $ $
Supplementary Feed Costs $ $
Feed Transport Costs $ $
Vaccines, Drugs $ $
Cost Of Equipment (if any) $ $
Other Costs $ $

Total Start Up Costs $ $

Expenditure: Management Costs

Amount Unit Cost Total Cost
Costs For Maintenance Of Housing $ $
Repair Of Equipment $ $
Vet Service Fees $ $
Labour Costs $ $
Other Costs $ $

Total Management Costs $ $

Expenditure: Marketing Costs

Quantity Unit Cost Total Cost
Livestock Movement Permit Costs $ $
Police Clearance Costs $ $
Loading And Offloading Costs $ $
Transport To Market Costs $ $
Handling Costs $ $
Other Costs $ $

Total Marketing Costs $ $

Total Inputs Costs (Start-up + Management +

Marketing Costs) $ $

Income: Rabbit sales

Number Unit Cost Amount
Price Per Rabbit $ $
Number Of Rabbits Consumed (Including Gifts And Donations) $ $
Total Income From Rabbits $

Profit / Loss
Total Income From Rabbits $
Less Total Inputs Costs (Start-up + Management + Marketing Costs) $
Gross Profit From Rabbits $
 Bee Keeping And Honey Records

Number of Traditional hives Number Occupied

Number of Kenya Top Bar Hives Number Occupied
Number of lungstruth hives Number Occupied

Expenditure: Input And Start Up Costs

Quantity Unit Cost Total
Costs For Purchase Of Bee Hives $ $
Cost Of Transporting Bee Hives $ $
Costs For Protective Gear $ $
Cost of Beekeeping Equipment $ $

Expenditure: Management Costs

Quantity Unit Cost Total
Maintenance And Repair Of Bee Hives $ $
Maintenance Of Apiary $ $
Maintenance And Repair Of Equipment $ $
Other Costs $ $

Expenditure: Harvesting. Processing And Marketing Costs

Quantity Unit Cost Total
Harvesting Costs $ $
Processing Costs $ $
Cost Of Processing Wax $ $
Transporting Honey To Bulking Centre $ $
Transporting Wax $ $
Other Costs $ $
Total Costs $ $

INCOME: Number Of Bee Hives And Selling Price

`
Unit
Quantity Unit Cost Value
Quantity Of Comb Honey Harvested kg $ $
Quantity Of Comb Honey Consumed kg $ $
Amount Of Comb Honey Sold kg $ $
Price Of Comb Honey Per Kg $
Amount Of Liquid Honey Produced kg $ $
Amount Of Liquid Honey Consumed kg $ $
Amount Of Liquid Honey Sold kg $ $
Price Of Liquid Honey Sold $
Price Of Liquid Honey Per Kg $
Amount Of Wax Produced kg $ $
Amount Of Wax Sold kg $ $
Price Of Wax Per Kg $
PROFIT/ LOSS
Total income $
Less Total Inputs Costs (Start-up + Management + Marketing Costs) $
Gross Profit From Honey $
We Effect was created by the Swedish cooperative movement in 1958. It is an international NGO
with its HQ in Stockholm Sweden. Its development cooperation is founded on the principle on the
principle of help for self help and thrives towards the vision of a world free from poverty and injustice.
We Effect works with partners of mostly member based organizations to ensure members empower
themselves with knowledge and skills to alleviate poverty and injustice. We Effect works in various
countries globally with Regional offices in Southern Africa, East Africa, Latin America and Eastern
Africa and works in the sectors of sustainable rural development, habitat and rural finance.

We Effect
Regional Office for Southern Africa
Zimbabwe Office
No 221 Fife Avenue
Harare, Zimbabwe
Tel: +263 4 707494
Email: info@weeffect.org
Website: www.weeffect.org/africa