ACADEMIC POLICIES

ENOLLMENT PROCEDURES

A student applicant follows the registration and enrollment

ADMISSION POLICY/REQUIREMENTS
Parañaque City College is open to all students who meet its
academic standards and are willing to commit themselves to the
attainment of vision and mission of the institution as well as abide by
the rules and directives of the College.
To become validly enrolled, as a general rule, applicants should be
duly registered and had submitted Form 138 or other similar transfer
document and had made the required payment or arrangements for
such payment at the Accounting Office.
Freshmen:
o NSO Birth Certificate (Photocopy)
- For Married,pls submit Copy of Marriage Contract for
supporting documents
o F138 (Original) and F137
o Good Moral
o Diploma
o Brgy. Clearance
o Voters ID/Stub
o 2pcs 1x1 Picture, 1pc 2x2 Picture ( White background)
Transferee:
o Certificate of Transfer (Honorable Dismissal)
o Transcript of Records
o NSO Issued Birth Certificate
o Certificate of Good Moral Character from the
Dean/Administrator of the previous school
o Brgy. Clearance
o Voters ID/Stub
o 2pcs 1x1 Picture, 1pc 2x2 Picture (White background)
procedures prescribed according to his student classification. In
general, however, the following procedures shall be observed:
Secure student Enrollment form from the Registrar’s Office.
1. Fill out the student Enrollment form and submit it together with
the required documents to the Registrar’s Office for validation.
2. Take the exam or interview if required by the Registrar.
3. Consult the Registrar about the program/s to enroll in and the
registration schedule.
4. Select a class schedule, fill out the Registration Form and
submit it to the Registrar’s Office for assessment.
5. Pay the corresponding fees to the cashier.
6. Obtain a copy of the form with the official stamp by presenting
the official receipt to the Registrar’s Office.
7. Present your copy of the Registration Form on the first day of
classes for identification.
TRANSFER FROM OTHER SCHOOL
A student seeking transfer from another school or college to PCC
may be admitted, subject to the availability of slots and upon approval
of the College President or his duly authorized representative, also,
the student must:
 have completed two (2) semesters or one (1) year (equivalent to
36 units only) for the last two (2) years in any four or five year
program/degree/course in the school/college where he/she
came from;
 have a weighted average of 2.5 or better with no failed, dropped
or withdrawn subjects
 have met the college academic program/course requirements;
 have submitted the following requirements needed.
ACCREDITATION OF SUBJECTS
The subjects taken by a transferee from another school, which may
be considered as reasonable equivalents of subjects in the College
curriculum shall be given credit, subject to validation and approval by
the Dean/Director concerned, and the College Registrar.
REFUND POLICY
If for any reason a student finds it necessary to reduce the net
credit load through termination or dropping credits, tuition and
related fee charges will be refunded to the appropriate party as
dictated by federal and state regulations. The amount of refund is
determined according to the following:
Date of Drop Amount of Refund
• Up to and including the first
• Full refund
day of classes
• Second day through the end • 50% of tuition fees
of 1st week of semester
• After the 1st week of the • No refund
semester
CHANGING, DROPPING OR ADDING SUBJECT/S
1. Changing, dropping or adding of subject/s after enrollment is
allowed only for valid reasons within the prescribed period set
by the school. Valid reasons include changes ij schedules of
subjects resulting in conflicts, opening of petitioned subjects,
failure in pre-requisite subjects and other similar reasons.
2. Students who drop the subject before the midterm
examination is not considered a failing mark.
3. Students who unofficially drop the subject shall be given a
failing mark.
4. Refund of fees is based on College Refund Policy.
ATTENDANCE REQUIREMENTS
1. Students who are enrolled at the College but do not attend
classes are financially responsible for all tuition and fees if
they do not formally drop their courses prior to the semester
deadlines.
2. All faculties are required to record attendance daily for all
class and lab sessions. Attendance records are to be
maintained for the same period of time as course grades in
accordance with the College's grade retention policy.
3. If, within the first three weeks (or 20% period) of a course, a
student registered for the course does not attend any classes,
the instructor notifies the Registrar electronically of the
student's "no show" status. The Registrar will remove the
student from the course and will notify the student. The
student is responsible for 30% of the cost of the course and
receives no financial aid or outside funding for the cost
incurred.
4. Faculty may withdraw a student from a non-developmental
course in accordance with the attendance expectations noted
in the course syllabus but not before the student misses one
week's worth of class time. Withdrawals may be made
between the 20% and 80% timeframe of the course.
5. Students who are withdrawn from a class because of
absenteeism receive a FAILING grade and assume financial
responsibility for tuition and fees.
TARDINESS
A student is considered late or tardy if he enters a 1-1/2 hour’s class
within the first 15 minutes, 2-hour class within the first 20-minutes and
as 3-hour class within the first 30-minutes. Three (3) incidences of
tardiness shall be considered as one absence from class.
Although faculty members are expected to begin their classes on
time, they might be late for class due to unavoidable circumstances,
In such cases, the following guidelines are to be observed
1. for 1-1/2hour class - students should wait for 15mins
2. for 2-hours class - students should wait for 25mins
3. for 3-hours class - students should wait for 45mins
 SHIFTING TO ANOTHER COURSE REMOVABLE OF INCOMPLETE GRADES

For purposes of evaluation, application to shift courses should
be filed at least two (2) weeks before enrollment.
1. Secure from the Registrar’s Office the Change of Course
form.
2. Fill-out the form properly – your name, student number,
course and indicate the SY.
3. Proceed to the Dean’s Office for approval and endorsement
to the Registrar
4. Submit the form to the Registrar for approval and encoding.
5. Get the Students copy and attached it to your Registration
form.
GRADING SYSTEM
Student performance shall be evaluated at the end of each
semester using the following grading system:
Grade/Mark Equivalence Description
 A grade of Incomplete (Inc.) shall be given a student whose
course work is incomplete at the time the grade was submitted.
An “Incomplete” (INC) grade must be completed within a period
of one (1) year from the semester/term the Inc. grade was
incurred. After a year, the student is required to repeat
the course or it remains “INC” and will earn no credit (“NC”).
 A student who has two or more “Incomplete” grades shall not be
allowed to enroll until he/she has removed his/her “INC” grade.
FINANCES
Tuition fees and other charges are computed on the basis of
approved guidelines of the Commission on Higher Education (CHED)
and payable upon admission of the students.
When a student registers, it is understood that he is enrolling
for the entire semester and therefore fees paid in cash or installment
plan are non-refundable except when he drops his studies within
seven (7) days from the opening of classess and regardless of actual
attendance.

1.00 98-100 Excellent Students may settle their financial responsibilities/obligation

1.25 94-96 Excellent
before taking the Preliminary, Mid-term and Final examinations. The
official examination permit slip issued by the Accounting office is
1.50 91-93 Very Good
evidence that the students are cleared of financial responsibility.
1.75 88-90 Very Good
2.00 85-87 Good WITHDRAWAL AND ISSUANCE OF SCHOOL CREDENTIALS
2.25 82-84 Good
2.50 79-81 Satisfactory Students are granted transfer credentials/honorable dismissal
2.75 76-78 Satisfactory when they withdraw in good moral standing.
3.00 75 Passing
Any student wishing transfer credentials must secure
5.00 65-74 Failure
Clearances and must pay in advance the fee/s to cover charge on the
INC Incomplete
presentation of his credentials and the forwarding of the transfer
DRP Dropped records to the institution in which he plan to enroll.
W Withdrawn
INC - Incomplete, lack of course requirement, i.e., failed to take the A certificate of transfer credential cannot be released unless
examination and/or submit other final requirements the original Form 137A or the transcript of record of the student from
his previous school is on file with the Registrar’s Office.

Students applying for the transcript of records for any purpose
should file an application at least two (2) weeks before the time
needed.
No diploma or certificate of graduation can be released unless
the student has completed all the academic requirements unless the
student has completed all the academic requirements for his course
and the special order for graduation has been issued by CHED.
3. No student shall be allowed to graduate from the College unless
they have earned therein more than fifty percent (50%) of the
academic units required in their curriculum.
4. A candidate for graduation should have their deficiencies made
up and their record cleared not later than two weeks before the
end of their semester.
5. No student will be issued a diploma and a transcript of records
unless they have been cleared of all accountabilities.

HONORS AND AWARDS

FINANCIAL DELIQUENCY
The College shall have the right to withhold report of grades,
transcript of record and diploma of graduation of any student who is
financially delinquent or against whom the College holds a record of
indebtedness until such indebtedness is paid. Student who is
financially delinquent at the close of a semester will not be permitted
to register for succeeding semester unless his account is settled.
Parañaque City College confers title of honor the Latin marks
of distinction (Summa cum Laude, Magna Cum Laude, Cum Laude)
to its graduates who have shown high scholastics performance in any
of the two-year or four-year courses and satisfied as well the required
minimum academic residency in the PCC
Provided that the students must:

CLEARANCE 1. Completed six (6) semesters if his/her curriculum program in

PCC.
1. All students are required to secure clearance from their 2. Comply with te required units for graduation, including
obligations, financial or otherwise, at the end of every ROTC/NSTP
semester. Semestral clearance form is available at Registrar’s 3. Show excellent behavior throughout his/her residence in the
Office. The semestral clearance is a pre-requirement for old College.
students. 4. Achieve high scholastic rating in all subjects in order to satisfy
2. Students who wish to get their credentials from the Registrar’s the required general weighted average (GWA), as follows:
Office must also secure clearance. Credential Clearance is
available at the Registrar’s office. Average Four-year course Two-year course
1.25 Cum Laude With Distinction
GRADUATION REQUIREMENTS 1.50 Magna Cum Laude With High Distinction
1.75 Summa Cum Laude With Highest Distinction
1. A candidate for graduation should file their application for
graduation with the College Registrar's Office at the start of their
last semester.
2. A student shall be recommended for graduation when they have ACADEMIC HONORS FOR GRADUATE STUDENTS
satisfied all academic and other requirements prescribed by the
College. ACADEMIC PERFORMANCE

 A student must not receive a grade lower than 1.5 in any

subject
  His or her general weighted average (GWA) must not be
lower than 1.25.
 To qualify for graduation with honors, a students must not
have any incomplete, dropped or failed in any subject.
 Completed six (6) semesters if his/her curriculum program in
PCC.
ACADEMIC PERFORMANCE

Graduate and post-graduate are conferred titles of honors

upon completion of their course for high scholastic performance.
Those who obtain high GWA receive any of the academic honors that
correspond to their high GWA, as follow

GWA in Percent GWA in Decimal Point Description

99 - 100 1.00 - 1.08 With Highest Honors
97 - 98 1.09 - 1.17 With High Honors
96 1.18 - 1.25 With Honors

DEANS CITATION FOR BEST THESIS OR DISSERTATION

All students are qualified for the first screening to be

conducted by the Dean, provided they receive a minimum grade of
96% or is equivalent (decimal point rating) in the oral defense.

For the second screening, the Dean shall appoint three (3)
panelists who shall judge the thesis or dissertation based on the
following criteria:

 Relevance and contribution to theory of body of knowledge or

to the subject of inquiry
 Scientific method in the conduct of the thesis or dissertation
The candidate receiving the highest grade shall be declared
awardees of the Dean’s Citation for Best Thesis or dissertation.