ST. ANDREW MONTESSORI AND HIGH SCHOOL, INC.

Nancayasan, Urdaneta City

ENROLLMENT POLICY AND PROCEDURES

Definition of Terms

 “School” means an educational institution, private or public, undertaking educational

operations with an organized group of pupils or students pursuing defined studies at defined
levels, receiving instructions from teachers, usually located in a building or group of buildings
particular physical or cyber site recognized by the state and specifically intended for educational
purposes.
 “Private School” means a private owned and managed institution for teaching and learning,
established and authorized by the Department of Education to operate certain educational
programs in accordance with law and the prescribed policies and rules of the Department.

School Operation

School Administrative Matter

 Standard and Change of Calendar. The standard calendars for elementary and secondary
courses shall be issued by the Secretary.
 Enrollment Period and Opening of Classes. The period and other aspects of enrollment in all
private schools shall be regulated by the Secretary.
 Standard Class Periods. Unless otherwise provided for by the Secretary, the standard periods
for the elementary and secondary course shall be sixty minutes.

Enrollment of Students
 Policy. Every student has the right to enroll in any private school upon meeting the specific
standards and reasonable regulations as well as the requirements prescribed by the law. Except
in the cases of academic delinquencies and violations of disciplinary regulations, the students
shall be presume qualified for enrollment for the entire period he is expected to complete his
hours without prejudice to his right to transfer as provided for in his Manual and its implementing
rules.

Enrollment and Class Size

 The enrollment and class sizes in every subject of each private school shall be determined by
the school taking into account the total absorption capacity of its facilities, the level of
instruction, the nature of subject, such as other factors as maybe conducive to the teaching-
learning process.

For enrollment purposes, the name and other personal data or circumstances of each
student as officially indicated on his certificate of birth, or alien certificate of registration, if applicable
shall be strictly observed and follow.
The Secretary shall issue rules governing student records in private schools based on
generally accepted practices and the provisions of DepEd Manual.
 Rules for Registration
The enrollment of pupils/students in every private school shall be conducted during the
registration days indicated on the approved school calendar and the pertinent procedure of school, and
subject to the following rules;
a) When the student registers in school, it is understood that he is enrolling for the entire school
year for elementary and secondary courses.
b) Aside from the specified registration period, a pupil may enroll and be admitted in accordance
with the reasonable rules of the school for late enrollment but which in no case shall exceed two
weeks after the opening of classes.
c) After the 2-week above mentioned, no further enrollment will be allowed, without prejudice
however to subsequent transfer by an enrolled student from one school to another during the
school year, provided the consent of both school is obtained.
d) A pupil or student is deemed officially enrolled after he has submitted his appropriate admission
or transfer credentials, has made an initial payment of his school fees which has been accepted
by the school, and has been authorized to attend classes in school.
e) No pupil/student shall be officially enrolled unless he presents the proper school credentials on
or before the end of enrollment period for the school term.
f) For purposes of enrollment, the name and other personal data and circumstances of each
pupil/student as indicated on the birth certificate or alien registration, where applicable, shall
prevail.

Right to Enroll Until Graduation

Admission to any private school is open to all students who meet its specific standards,
requirements and regulations as expressed in printed publications/materials. Except in cases of
academic delinquency, violation of school rules and regulations, the closure of the program/course of
study by the, or closure of the school itself, the pupil/student who qualifies for enrollment is qualified to
stay for the entire period in which he is expected to complete his course in a school, without prejudice to
his right to transfer to other school within the prescribed period.

Admission Credentials
The transfer credentials required for the enrollment of the pupil/student in case of transfer at the
beginning of the school shall be;
a. For admission into Grade 2-10 program, the un-cancelled report card shall be signed by the
authorized school official. The report card shall be deemed cancelled upon the enrollment of the
pupil/student in subsequent grade year, and the admitting school shall immediately request for
the permanent school record (F-137) from the school attended.
b. When the pupil/student is unable to present the required school record indicated, a certificate of
illegibility issued by the Secretary or his duly authorized representative will be required.

Submission of Enrollment List

Within 45 days after closed of every enrollment period, every private school not otherwise
exempted herein, shall submit to the Schools Division Office/Regional Office concerned;
1. A list, in duplicate, of all pupils/students enrolled therein.
2. Summary of the enrollment data for the corresponding school year/term for the various
programs/courses.
 Special Student
A special pupil/student may be admitted to a private school at any time during the school
term, without earning credits, subject to such requirements and conditions as the school may prescribe.
At the discretion of the school, a special student maybe exempted from class assignment and
examinations.

Advanced Subjects and Back Subjects

As general rule, a student shall not be permitted to take any advanced subject until he has
satisfactorily passed the prerequisite subject/s.

Subject Load and Sequence shall be in accordance with the approved curriculum for each
program/course study.

Excess Load for Graduating Student, graduating HS student maybe permitted upon the discretion of
the school and additional subject load in excess of the normal specified by the school for the year.

Withholding for Credentials. The release of the transfer of credentials of any pupil/student maybe
withheld for reasons of suspension, expulsion or nonpayment of financial obligation/property
responsibility of the pupil/students to the school.

Transfer of Students and Transfer Credentials. A pupil/student enrolled in one school is entitled to
transfer to another school provided he has no unsettled obligations with the school he was enrolled in.

Provisional Enrolment. In meritorious cases as may be determined by the private school concerned, a
student without any appropriate admission/transfer credentials maybe provisionally enrolled, allowed to
to attend classes and to earn credits for the subject he is enrolled in during the school year.

Invalid Enrolment. Unless otherwise specially authorized by the Secretary of Education, the enrolment
of any student who is under the term of suspension/expulsion, or the enrollment of any student from a
school, or course without government authority shall not be valid.

References:
DepEd ORDER
No. 88 S.2010