ACADEMIC SUPPORT

& STUDENT
DEVELOPMENT
SERVICES
In-charge:
Chairman: SUSAN LOIDA SORIANO
Members: GLORIA BRIONES
CHRISTINE CASTRO
DINALYN RUSTIA
KEYEM CALUCAG
JESSA JOYCE DIVINA
Examples of Compliance
Evidences
 General

 Notarized contracts of key non-teaching personnel

 Key NTP 201 File
 Personnel profile
 Number of key NTP
 Enrollment Statistics
 Personnel Statistics
 Academic Support Unit Manuals or Handbooks or their equivalent
 Administration Manual
 Professional Development Plan for Non-Teaching personnel
 Forms of Assistance for:
a. Graduate Studies
b. Skills Training
c. Coaching and mentoring
 Registrar

 Registrar’s Office SOPs/Handbool/Manual

 Data Privacy Policies and Protocols
 Announcements and Bulletin Board postings of Registrar’s Office Admission and
Enrollment SOPs
 Admission and Enrollment Brochures/Flyers
 Admission and Enrollment flowchart, etc.
 Updated and current MIS
 School Forms
 Library
 Library – IMC Development Program
 Library – IMC Accession and Inventory Records
 SSIP
 Library Budget
 Annual School Budget
 School Map
 Calendar of Activities of the Library
 Library Activities for Students and Teachers
 Library schedule
 List of library services and programs
 Library Floor Plan
 Accession Record and Inventory List
 Actual number of seats
 Library Collection Program
 Number of Titles per area per copyright date
 IMC and digital collection
 Library Committee membership, functions, schedule of meetings and minutes
 Laboratories

 Inventory list per laboratory

 List of Laboratory Activities per subject
 List of Laboratory Experiments/Activities
 Laboratory Handbook/Manual/SOPs
 Postings of Laboratory SOPs
 Laboratory Orientation Program
 Minutes of Laboratory Orientation
 Laboratory Calendar of activities
 Guidance and Counseling

 Guidance and Counseling Program

 Guidance and Counseling Program Mechanics, Activities and Schedule
 List of Guidance and Counseling Program Resources
 Parents Facilitators
 Peer Facilitators
 Developmental Career Guidance Program
 Inventory and Testing Program
 List of Testing Materials available
 Student Individual Inventory Records/Student Cumulative Records
 Testing Program Schedule
 Student Follow-up Service Program
 Student Follow-up Service Activities
 Student’s anecdotal records
 Homeroom Guidance Program
 Homeroom Guidance Activities
 Homeroom Guidance Schedule
 Student information and Records Management SOPs
 Guidance Center Handbook/Manual
 Health Service

 Schedule of medical and dental check- ups

 Student Health Records
 Assigned staff to provide emergency care
 Trainings of assigned staff
 Emergency Care SOPs/Clinic
 Student Handbook/Manual
 First aid and emergency care SOPs
 Student Activities

 Student Orientation Program

 Minutes of the Orientation meetings
 Minutes of the meeting on the review and revision of the Student Handbook
 Attendance list meeting on the review and revision of the Student Handbook
 Membership of Student Handbook Review and Revision Committee
 Student Activity Program
 Calendar of Co-Curricular and Extra-Curricular Activities
 List of Clubs
 Student Discipline

 Student Discipline Policies

 Disciplinary measures and interventions
 Disciplinary processes and protocols
 Minutes of discipline Committee meetings
 Discipline Committee Membership
 Child Protection Policy
 Social Media Policy
 Student Records Management Policies and protocols
 Student Disciplinary Records and Files
Detailed Analysis: I. GENERAL

Standards of Compliance Examples of Compliance Rating

1. Key non-teaching personnel that provide • Notarized contracts of key non-teaching personnel
academic support services are licensed • Key NTP 201 File
or qualified according to national • Personnel profile

3
standards: • Number of key NTP
• REGISTRAR 3
• LIBRARIAN 3
• GUIDANCE 2
• MEDICAL STAFF 4
• DENTAL STAFF 3
Detailed Analysis: I. GENERAL

RATIN
Standards of Compliance Examples of Compliance
G
2.The number of • Personnel –Student ratio:
GUIDANCE COUNSELOR- 1:500
personnel assigned is LIBRARIAN- 1: 1000
adequate to the size

4
of the population
Detailed Analysis: I. GENERAL

Standards of
Examples of Compliance Rating
Compliance
3. A handbook or manual of the • Academic Support Unit Manuals or Handbooks or their equivalent
different policies and operations • Administration Manual
in each academic support unit • Registrar’s Office SOPs/Handbook/Manual
• Laboratory SOPs/Handbook/Manual
• Guidance center Handbook

2
• Student Handbook
• Emergency Care SOPs
• Student Discipline Polivies
• CPP/SMP
• Student Records Management Policies & Protocols
Detailed Analysis: I. GENERAL

Standards of Compliance Examples of Compliance Rating

4. A professional development program 1. Professional Development Plan for NTP

that provides for opportunities for 2. Calendar of PD Activities for NTP
growth and advancement of the staff of 3. Forms of Assistance for:
the different academic support offices. - Graduate Studies
- Skills Training
- Coaching and Mentoring
2
Detailed Analysis: II. REGISTRAR’S OFFICE

Standards of Compliance Examples of Compliance Rating

Detailed Analysis: III. LIBRARY-IMC

Standards of Compliance Examples of Compliance Rating

1. A program for selection, acquisition, • Library – Instructional Media

management and development of Center Development Program
library,IMC & digital learning resources
towards optimum utilization by students • Library committee, functions,

2
and faculty in instructional activities and schedule of meetings and minutes
research.
Detailed Analysis: III. LIBRARY-IMC

Standards of Compliance Examples of Compliance Rating

2. Varied and accessible library services 1. Library schedule

responsive to classroom instruction needs such 2. Library Activities for students and
as library instruction and orientation, leisure teachers
reading, individual study, research, etc. 3. List of library services and programs

2
4. SSIP
Detailed Analysis: III. LIBRARY-IMC

Standards of Compliance Examples of Compliance Rating

3. Adequate space, holdings, fixtures 1. School Map

and operational dynamics that 2. Library Floor Plan
comply with established Library-IMC
manage standards.
3. Library Schedule

3
4. Number of seats
5. Library collection program
6. IMC and Digital collection
Detailed Analysis: III. LIBRARY-IMC

Standards of Compliance Examples of Compliance Rating

4. Wide and balanced collection of students’ 1. Accession Record and Inventory list
references and professional books in the
different subjects and disciplines and other 2. Library collection program
print and non-print instructional materials 3. IMC and digital collection

2
collaboratively selected by the students,
teachers and academic teams.
Detailed Analysis: IV. LABORATORIES

Standards of Compliance Examples of Compliance Rating

1. Provisions for laboratory instructional 1. Laboratory Calendar of activities

activities that are supported by
appropriate laboratory supplies, tools 2. Laboratory Orientation program
and equipment: 3. List of laboratory activities per

1
- Biology subject
- Chemistry
- Physics
- TLE Laboratory
- Computer Laboratories
Detailed Analysis: IV. LABORATORIES

Standards of Compliance Examples of Compliance Rating

2. Policies and procedures on the systematic 1. Inventory list per laboratory

management of materials and equipment of
the laboratories towards efficient and 2. List of laboratory
effective operational delivery such as: experiments/activities

2
requisition, procurement, inventory, 3. Laboratory
storing, labeling and display, dispensing,
repair, maintenance, etc. Handbook/manuals/SOPs
4. Posting of lab SOPs
Detailed Analysis: V. GUIDANCE AND
COUNSELING

Standards of Compliance Examples of Compliance Rating

1. A holistic, responsive and 1. Guidance and counseling program

differentiated guidance and 2. Guidance and counseling activities
counseling program that

3
addresses the students’
academic, personal and career
needs, collaboratively
implemented with parents and
teachers.
Detailed Analysis: V. GUIDANCE AND
COUNSELING

Standards of Compliance Examples of Compliance Rating

1. A developmental career 1. Developmental Career Guidance

guidance program that provides Program
students with adequate

2
knowledge and experience about
the world of work and potential
careers.
Detailed Analysis: V. GUIDANCE AND
COUNSELING

Standards of Compliance Examples of Compliance Rating

3. A program for inventory and 1. Inventory and testing program

testing services to gather 2. Student cumulative records
information on students’ 3. List of testing materials available

2
psychological and emotional 4. Students’ anecdotal records
make-up, academic progress and
difficulties.
Detailed Analysis: V. GUIDANCE AND
COUNSELING

Standards of Compliance Examples of Compliance Rating

4. A program for regular

monitoring and follow-up of 1. Student follow-up service program
student progress 2. Student follow-up services activities

2
3. Students’ anecdotal records
Detailed Analysis: V. GUIDANCE AND
COUNSELING

Standards of Compliance Examples of Compliance Rating

5. A Homeroom guidance
program responsive to varying 1. Homeroom guidance program
needs of the students 2. Homeroom guidance activities

3
3. Homeroom guidance schedule
Detailed Analysis: V. GUIDANCE AND
COUNSELING

Standards of Compliance Examples of Compliance Rating

6. A system for maintaining 1. Student information and Records

confidentiality of students’ data management SOPs
and information 2. Student individual inventory records

2
Detailed Analysis: VI. HEALTH SERVICES

Standards of Compliance Examples of Compliance Rating

1. Annual Medical 1. Schedule of medical and Dental

check-ups
and dental check –
ups
4
Detailed Analysis: VI. HEALTH SERVICES

Standards of Compliance Examples of Compliance Rating

2. Updated and well kept 1. Student health records

medical and dental
records of students
3
Detailed Analysis: VI. HEALTH SERVICES

Standards of Compliance Examples of Compliance Rating

3. Provisions for 1. Assigned staff to provide emergency

care
adequate and 2. Trainings of assigned staff
immediate emergency
2
3. Emergency care SOPs/Clinic
4. First aid and emergency care SOPs
care
Detailed Analysis: VII. STUDENT ACTIVITY
PROGRAM

Standards of Compliance Examples of Compliance Rating

Detailed Analysis: VIII. STUDENT
DISCIPLINE

Standards of Compliance Examples of Compliance Rating

 RECOMMENDATIONS
Recommendation/s:
I. GENERAL
• All NTP should be licensed
• More professional development programs
• Handbook/manuals per office
 RECOMMENDATIONS
Recommendation/s:
II. REGISTRAR’S OFFICE
 RECOMMENDATIONS
Recommendation/s:
III. LIBRARY-IMC
• More digital learning resources
• Systematic arrangement of books and updated library
materials
• Library activities for students and teachers
• Library committee
 RECOMMENDATIONS
Recommendation/s:
V. GUIDANCE AND COUNSELING
• More testing materials
• Follow-up service program and activities
• Detailed info and records management
• Student anecdotal records
 RECOMMENDATIONS
Recommendation/s:
IV. LABORATORIES
• Laboratory handbook/manual
• Comprehensive laboratory materials and equipment
• Compilation of lab activities per subject
 RECOMMENDATIONS
Recommendation/s:
VI. HEALTH SERVICES
• More trainings
• Basic first aid training to all faculty & staff
• Lack of emergency care kit
• Emergency Care SOPs
EVALUATION
SUMMARY
Standards of Examples of
Compliance Compliance Evidences:
I. GENERAL: 4
II. REGISTRAR’S OFFICE: 3
III. LIBRARY-IMC: 4
IV. LABORATORIES: 2
V. GUIDANCE & COUNSELING:
VI. HEALTH SERVICES:
6
3
86
VII.STUDENT ACTIVITY PROGRAM: 3
VIII.STUDENT DISCIPLINE: 3