CORPTAX Amended Returns

About the Amended Calcs

1) The amended return calculations and dataspec are named XXYYAMD. The XX
refers to the two-digit postal code for the state or FE for federal. The YY stands for
the year of the calc. (i.e. the current year calc for the federal amended return is
FE99AMD).
2) The amended returns use an alternate column file to extract data from multiple cases.
The default alternate column file is AMEND_A. This alternate column file extracts
data from case1, 2, and 3 for the amended returns.
3) The amended returns are a single column format

Steps in Preparing Federal and State Amended Returns

1) Review the originally filed returns and make sure that it agrees to the returns that
were actually filed. Set the Updateback column to Update or Update and Report on
the Report/Processing screen.
a) If your returns do not agree, you can either update the amount database or
override the forms to make the returns agree to the returns as filed.
2) Re-run the returns using the updateback process to post the necessary data for
amending the returns to the database. For a consolidated or combined return, an
updateback column file needs to be specified in the Updateback Column column on
the Report/Processing screen.
a) UPDORGCB is an updateback column file provided by CORPTAX to use to
updateback a consolidated or combined return to one entity to case 1. This
column file will need to be modified to reflect the corp code of the parent or the
desired corp code to updateback to. You should give a new name to the column
file.

UPDORGCB column file

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 Example of modifying the UPDORGCB column file

b) The updateback process posts data to the FE accounts for federal purposes and to
the WE accounts for state purposes.
1) The FE accounts are defined in the Account to Updateback column of the
FEXX and XFEXX base calc. The updateback section starts at row 9950 of
the federal calc.
2) The WE accounts are defined in the Account to Updateback column of each
state base calc. The updateback section starts at row 9800 of the state calcs.
c) The amended calcs are dataspec’d to the FE and WE accounts.
3) Enter your changes to the originally filed returns in case 2 or a different case other
than the tax return processing case if desired.
Note: If you choose a case other than case 2, you will need to modify the
AMEND_A alternate column.

AMEND_A alternate column file

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 a) The changes should be entered to the appropriate entity (or entities if amending a
consolidated or combined return).
b) The changes can be entered directly to the account(s) effected or posted as an
adjustment(s) in the Amount/Adjustment Data Entry screen.
c) The changes represent the difference between the originally filed amounts and the
amended amounts.
d) If a change is related to an apportionment factor, be sure the change is entered to
the correct location.
4) Process the BOOKTAX report to review your amended amounts.
a) Run the BOOKTAX report using the BKTXAMD column file. This column file
is a modified version of the BOOKTAX column file. An additional column
(column 5) has been added to extract the changes made in case 2.

Example of the BOOKTAX report processed with the BKTXAMD column file

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 NOTE: If you did not use case 2 to enter your changes, you will need to modify
the BKTXAMD column file to reflect the appropriate case. Also, if you entered
the change(s) directly to the account(s) effected in the Amount/Adjustment Data
Entry screen, you will also need to remove the M* on the Type row in column 5
and modify the headings accordingly.

BKTXAMD column file

5) Re-run the returns again using a range file that adds cases 1 and 2 together. If a
different case was used other than 2, a range file needs to be created that adds case 1
and the other case together. Set the Updateback column to Update or Update and
Report on the Report/Processing screen.

Example of re-running the original return using a range file

6) Review the returns to make sure that the returns reflect the correct amended amounts.

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7) Perform the updateback process using an updateback column file to post the results to
an entity in case 3 or a different case if desired. The updateback column must be
specified in the Updateback Column column on the Report/Processing screen.
a) CORPTAX provides two updateback column files for this purpose:
1) UPDREVSP – Updatecolumn file used to updateback a standalone return to
case 3. This column file will need to be modified if the desired case number
to updateback to if other than case 3.

UPDREVSP column file

2) UPDREVCB – Updatecolumn file used to updateback a consolidated or

combined return to one entity to case 3. This column file will need to be
modified to reflect the same corp code used to updateback to in step 2 and the
desired case number to update back to if other than case 3.

UPDREVCB column file

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 Example of modifying the UPDREVCB column file

NOTE: If you choose a case other than case 3, you will need to modify the
AMEND_A alternate column.

8) Processing amended returns.

a) Create a new folder in the Report/Processing screen for your amended returns.
b) Type a unique return name in the Return Name column.
c) Type the name of the amended calc (i.e. XFE99AMD) in the Calculation
column.
d) Type the corp code of the corporation you are processing the amended return for
in the Corporation column.
1) For a standalone amended return, the Corporation column in the
Report/Processing screen should reflect the same corp code used to run the
original return.
2) For a consolidated or combined amended return, the Corporation column in
the Report/Processing screen should reflect the same corp code used to
updateback to in step 2 and step 7.
NOTE: Even though you are amending a consolidated or combined amended
return, you do not need to run the amended return with a column file of all the
entities in the group because you have updatedback the totals to one entity in
the steps 2 and 7.

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 Return/Report Processing display window

NOTE: You can also set up the BOOTAX returns and the returns to updatedback for
amending purposes in the folder you create to process your amended returns. See the
Return/Report Processing display window above.

Amended Returns for Prior Years

The update back section beginning at row 9950 was added to the FEXX and the XFEXX
base calcs in 1997. However, the update back section beginning at row 9800 included in
the state returns has existed much longer. The WE accounts came into existence
approximately in 1990. Prior to these respective years, the FE and the WE accounts were
not a part of the base calcs.

If amended returns are being prepared in the 1999 system, steps 1 through 7 (with the
exception of step 4) above should be preformed in the prior years’ systems in which the
FE and WE accounts existed. The amounts posted to the FE and WE accounts then need
to be exported from the prior years’ systems and imported into the 1999 system. The
BOOKTAX (step 4) and the amended returns (step 8) can then be processed.

If the amended returns are being prepared in the 1997 and/or 1998 system, performing
steps 1 through 7 (with the exception of step 4) as previously discussed is not necessary.
You can simply update the authorization file in the 1997 and/or 1998 system for those
years being amended to allow you to load in the respective prior year returns. Then you
can perform all the steps necessary in amending returns in that year’s system. Keep in
mind that you can not run prior-year forms. Updated authorization files only permit you
to view and print the white paper reports for the prior years. The prior year base calcs are
not compatible with the 1999 software therefore; this method can be used in the 1999
system.

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If amended returns need to be prepared for years prior to the existence of the FE accounts
(1997) or WE accounts (1990), you can simply go into Amount/Adjustment Data Entry
and directly enter the amounts to the FE and WE accounts. Data entry needs to be made
to the year being amended into two different cases. Case 1 must represent the “As Filed”
amounts and case 3 (or a different case if desired) must represent the “As Amended
Amounts”. You do not have to enter your changes as discussed in step 3 since the
amended returns only extracts the data from case 1 and case 3 through the use of the
AMEND_A alternate column file. NOTE: This method can be applied to any year if
you do not want to run the updatebacks. This can be a solution to the years a client did
not use CORPTAX.

Keep in mind that these solutions for amended prior year returns are only applicable to
those amended returns that are not year specific.