Page Formatting In Word

Perhaps one of the most important things you can learn in Microsoft Word is
how to format your page with elements such as margins and page breaks.
Formatting your pages makes them look more attractive and makes them easier to
read. Plus, it's easy to do with Word.

Page Margins

Page margins are the white space around the top, bottom, left, and right of
your document. Margins let Word know where to start placing text at the top of a
document, when to move on to the next page at the bottom, where to start typing
text on the left side, and where to stop and move to the next line on the right.
Changing or setting page margins in Word only requires a few simple steps. It
really doesn't take any time at all once you know where to go and what to do. To
change or set the page margins, click the Layout tab on the ribbon, then go to the
Page Setup group.

General Formatting Information

Formatting refers to the layout of a paper and is an important tool for successful
academic papers. This section contains requirements for formatting academic
papers following the American Psychological Association Publication Manual
(APA) (5th ed.).

Font

1. Use 12-point Times New Roman or Courier.

 2. Use italics sparingly for emphasis instead of bold, underlining, or all capital
letters.

3. Eliminate bold text.

Margins

1. Use 1-inch margins throughout the paper (top, bottom, sides).

2. Use a ragged right-hand margin (no right justification).

Pagination

Use automatic pagination. Be sure to have at least two lines of a paragraph at

the bottom of a page or at the top of a page. When headings are used, place at least
two lines of text with the heading at the bottom of a page. (Avoid placing a
heading at the bottom of the page with no other lines of the paragraph.)

Spacing

1. Use double spacing throughout, including title page, references, and

indented quotations. (Note: Word 2007 places extra space between paragraphs.
You will need to adjust this by selecting the Page Layout menu. Then access
Paragraph and Indents and Spacing. Under the Spacing heading, set the spacing
option to 0 pt. before and 0 pt. after. Click OK.)

2. Use one space after each end punctuation mark. Be consistent throughout
the document.
Main screen of a Microsoft Word 2003 Document

The screenshot below is the opening screen for Microsoft Word 2003.
Through this tutorial, we will review screenshots and documentation on how to
navigate some of the basic menus and the steps necessary to format a basic paper
correctly. Once this tutorial is complete, you can use Microsoft Word 2003 with
confidence to format and write your paper.

Page Setup and Margin Formatting

The screenshot below displays the menu path to change the margins in a
paper. According to APA, all margins are set at 1 inch.
1. Select File.

2. From the file dropdown menu, select Page Setup.

3. In the Page Setup window, the Margins tab will allow you to change the margins
to the correct format.

4. When you are finished, click OK to return to your paper.

Formatting Font

The screenshot below displays the menu path to change the font. Use a
traditional font such as Times New Roman or Courier in 12-point size.
1. Select Format.

2. From the format dropdown menu, select Font.

3. In the Font Setup window, the Font tab will allow you to adjust the font, style,
and size to the correct format.

4. When you are finished, click OK to return to your paper.

Formatting Spacing

The standard spacing format for a paper is double-spacing. Double-space the

entire document, including the reference page. The screenshot below displays the
menu path to change the spacing format to double.
1. Select Format.

2. From the format dropdown menu, select Paragraph.

3. In the Paragraph Setup window, the Indents and Spacing tab will allow you to
adjust the line spacing of your document.

4. When you are finished, click OK to return to your paper.

Locating the Formatting Toolbar

If it is not possible to locate the formatting toolbar, the process of adding it

is quite simple; select the View menu. Next, select the Toolbars option and click
the formatting toolbar. After doing so, a check mark should appear to the left of the
formatting option. The formatting toolbar is what houses the options for formatting
the text of your document.

1. Select View.

2. From the Insert menu, select Toolbars.

3. From the Toolbars menu select Formatting.

Main screen of a Microsoft Word 2007

Document The screenshot below is the opening screen for Microsoft Word
2007. Through this tutorial, we will review screenshots and documentation on how
to navigate some of the basic menus and the steps necessary to format a basic
paper correctly. Once this tutorial is complete, you can use Microsoft Word 2007
with confidence to format and write your paper.

Page Setup and Margin Formatting

The screenshot below displays the menu path to change the margins in a
paper. According to APA, all margins are set at 1 inch.

1. From the menu tab at the top of Word, select Page Layout.

2. In the Page Layout menu, the margins button will allow you to change the
margins to the correct format.

3. Select Normal to set all margins to one inch.

 Mail Merge
Mail merge consists in combining mail and letters and pre-
addressed envelopes or mailing labels for mass mailings from a form letter.
Microsoft Word can insert content from a database, spreadsheet, or table into Word
documents. This feature is usually employed in a word processing document which
contains fixed text (which is the same in each output document) and variables
(which act as placeholders that are replaced by text from the data source).

Mail Merge is a powerful tool for writing a personalized letter or E-mail to

many people at the same time. It imports data from another source such as Excel
and then uses that to replace placeholders throughout our message with the
relevant information for each individual we are messaging.

How to Use Mail Merge in Microsoft Word:

Mail Merge is most often used to print or email form letters to multiple
recipients. Using Mail Merge, you can easily customize form letters for individual
recipients. Mail merge is also used to create envelopes or labels in bulk.

This feature works the same in all modern versions of Microsoft Word: 2010,2013,
and 2016.

1.In a blank Microsoft Word document, click on the Mailings tab, and in the Start
Mail Merge group, click Start Mail Merge
2.Click Step-by-Step Mail Merge Wizard.

3. Select your document type. In this demo we will select Letters. Click Next:
Starting document.
4.Select the starting document. In this demo we will use the current (blank)
document. Select Use the current document and then click Next: Select
recipients.

Note that selecting Start from existing document (which we are not doing
in this demo) changes the view and gives you the option to choose your document.
After you choose it, the Mail Merge Wizard reverts to Use the current document.

5. Select recipients. In this demo we will create a new list, so select Type a new
list and then click Create.
Create a list by adding data in the New Address List dialog box and clicking OK.
  Save the list.
 Note that now that a list has been created, the Mail Merge Wizard reverts
to Use an existing list and you have the option to edit the recipient list.

Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where
you can edit the list and select or unselect records. Click OK to accept the list as is.
Note that you can use Match Fields to correct any problems. Clicking Match
Fields opens up the Match Fields dialog box, in which you can associate the fields
from your list with the fields required by the wizard.

Preview your letter and click Next: Complete the merge.

 Creating Chart in excel

Excel Creating Charts and Conditional Formatting:

A picture is worth of thousand words; a chart is worth of thousand sets of data. In

this tutorial, we are going to learn how we can use charts in Excel to visualize our
data.

What is a chart?

A chart is a visual representative of data in both columns and rows. Charts are
usually used to analyse trends and patterns in data sets. Let's say you have been
recording the sales figures in Excel for the past three years. Using charts, you can
easily tell which year had the most sales and which year had the least. You can also
use charts to compare set targets against actual achievements.

Item 2012 2013 2014 2015

Desktop Computers 20 12 13 12

Laptops 34 45 40 39

Monitors 12 10 17 15

Printers 78 13 90
S/N CHART WHEN EXAMPLE
TYPE SHOULD I
USE IT?

1 Pie When you

Chart want to
quantify
items and
show them
as
percentages.

2 Bar When you

Chart want to
compare
values
across a few
categories.
The values
run
horizontally

3 Colum When you

chart want to
compare
values
across a few
categories.
The values
run vertically
4 Line When you
chart want to
visualize
trends over a
period of
time i.e.
months,
days, years,
etc.

5 Combo When you

Chart want to
highlight
different
types of
information

Types of charts

Different scenarios require different types of charts. Towards this end, Excel
provides a number of chart types that you can work with. The type of chart that
you choose depends on the type of data that you want to visualize. To help
simplify things for the users, Excel 2013 and above has an option that analyses
your data and makes a recommendation of the chart type that you should use.

The importance of charts

 Allows you to visualize data graphically

 It's easier to analyse trends and patterns in the charts
  Easy to interpret compared to data in cells

Step by step example of creating charts in Excel

In this tutorial, we are going to create a simple column chart that will display the
sold quantities against the sales year.

 Open Excel
 Enter the data from the sample data table above
 Your workbook should now look as follows

To get the desired chart you have to follow the following steps

 Select the data you want to represent in graph

 Click on INSERT tab from the ribbon
 Click on the Column chart drop down button
 Select the chart type you want

You should be able to see the following chart

Conditional Formatting

As the name suggests, conditional formatting refers to formatting that is only

applied when the specified condition is true. Let's say we want to easily fetch the
sales figures greater than 30. We can use conditional formatting to highlight all the
sales figures that are greater than 30.
Highlight all the sales figures as shown below

Click on Conditional Formatting drop-down menu on the HOME tab

 Starting Ms Access
Microsoft Access is a database management system (DBMS) from Microsoft that
combines the relational Microsoft Jet Database Engine with a graphical user
interface and software-development tools. It is a member of the Microsoft
Office suite of applications, included in the Professional and higher editions or sold
separately.

Microsoft Access stores data in its own format based on the Access Jet Database
Engine. It can also import or link directly to data stored in other applications and
databases.

Software developers, data architects and power users can use Microsoft Access to
develop application software. Like other Microsoft Office applications, Access is
supported by Visual Basic for Applications (VBA), an object-based programming
language that can reference a variety of objects including the legacy DAO (Data
Access Objects), ActiveX Data Objects, and many other ActiveX components.
Visual objects used in forms and reports expose their methods and properties in the
VBA programming environment, and VBA code modules may declare and call
Windows operating system operations.

In this chapter, we will be covering the basic process of starting Access and
creating a database. This chapter will also explain how to create a desktop
database by using a template and how to build a database from scratch.

To create a database from a template, we first need to open MS Access and you
will see the following screen in which different Access database templates are
displayed.
Select the first template. You will see more information related to this template.
After selecting a template related to your requirements, enter a name in the File
name field and you can also specify another location for your file if you want.

Now, press the Create option. Access will download that database template and open
a new blank database as shown in the following screenshot.
Now, click the Navigation pane on the left side and you will see all the other objects
that come with this database.

Click the Projects Navigation and select the Object Type in the menu.
You will now see all the objects types — tables, queries, etc.
 Report Generation
How to create Microsoft Excel 2016 reports

While Excel is an optimal program to collect and organize your data, its
information management features don't stop there. Here's how to better present
your content.

Basic chart and table creation

Before you can impress your team with an in-depth report, you need to learn how
to generate charts, tables, and other visual elements. Here are a few types to get
you started.

How to create a basic forecast report

1. Load a workbook into Excel
2. Select the top-left cell in the source data
3. Click on Data tab in the navigation ribbon
4. Click on Forecast Sheet under the Forecast section to display the Create Forecast
Worksheet dialog box
5. Choose between a line graph or bar graph
6. Choose Forecast end date
7. Click Options for customization
8. Select Forecast start date

Forecast reports are useful for calculating projections for sales, growth or revenue.
1. Select a cell inside of the data table
2. Click on Insert in the ribbon
3. Click Insert Hierarchy Chart under the Charts group
4. Select between TreeMap or Sunburst chart
5. Click on the + (plus) sign to add or remove chart elements such as title, data labels,
and legend
6. Click on the right arrow for each element to customize the appearance or behavior

The Charts group itself is an effective way to find the chart that best suits your
data. In fact, Excel 2016 has a Recommended Charts option, which allows you to
scroll through shortlisted charts or through all available chart .

How to create PivotTables

 How to create a recommended P{ivotTable

1. Select a cell within the table range or source data

2. Navigate to the Tables section in the Insert ribbon tab

3. Select Recommended PivotTable

4. Browse through the presented types of PivotTables

5. Click on the PivotTable you want

6. Click OK to generate

7. Select Seasonality options

8. Modify timeline and value ranges

9. Select to fill any missing points by zeros or by interpolation

10.Select criteria to aggregate duplicates by

11.Select Create to finish.

 Animation Effect
PowerPoint animation is a form of animation which uses Microsoft
PowerPoint and similar programs to create a game or movie. The artwork is
generally created using PowerPoint's AutoShape features, and then animated slide-
by-slide or by using Custom Animation. These animations can then be shared by
transferring the PowerPoint file they were created in, and can be viewed with
PowerPoint or Microsoft's free PowerPoint Viewer.

Custom Animation is a set of effects which can be applied to objects in

PowerPoint so that they will animate in the Slide Show . They can be added under
the Custom Animation function or through the use of Visual Basic for
Applications (VBA). PowerPoint 2000 and earlier versions introduced basic effects
such as Appear, Dissolve, Fly In and so forth. In PowerPoint 2002/XP and later
versions, the Custom Animation feature was improved, adding new animation
effects grouped into four categories: Entrance, Emphasis, Exit, and Motion Paths.
The effects were later modified in PowerPoint 2010.

Transitions are effects similar to Custom Animation, but are different in that
they can only be applied singularly to individual slides as they change from one
slide to another and are limited in options. More slide transitions were added to the
selection in PowerPoint 2010.

Entrance effects can be set to objects so that they enter with animations
during Slide Show. Emphasis effects animate the objects on the spot. Exit effects
allow objects to leave the Slide Show with animations. Motion Paths allow objects
to move around the Slide Show. Each effect contains variables such as start (On
click, With previous, After previous), delay, speed, repeat and trigger. This makes
animations more flexible and interactive, similar to Adobe Flash.
Animation Trigger

Animation Trigger is another feature introduced in Microsoft PowerPoint

2002/XP and the later versions (but, to date, not for Macintosh). This feature
allows animators to apply effects that can be triggered when a specific object on
the Slide Show is clicked. This feature is the basis for the majority of PowerPoint
games, which usually involve clicking object.

How to create custom timing values

For example, to create custom timing values for an animated rectangle, follow
these steps, as appropriate for the version of PowerPoint that you are running .

Microsoft PowerPoint 2002 or Microsoft Office PowerPoint 2003

1. Start PowerPoint.
2. Create a blank slide.
3. On the Drawing toolbar, click the Rectangle button, and then create a
rectangle on the slide.
4. On the Slide Show menu, click Custom Animation.
5. In the Custom Animation task pane, click Add Effect, point to Entrance, and
then click Blinds.
6. Click the arrow next to the entrance effect that you added. This is Rectangle
1. Then, click Effect Options.
7. Click the Timing tab, click the Speed box, and then type the number 5.

This procedure sets the animation speed to five seconds. The Speed box
accepts numeric entries up to a maximum value of 863990 seconds.
The Speed box also accepts time entries in the "hh:mm:ss" time format up to
a maximum value of "59:59:59".
 8. Click the Repeat box, and then type the number 7.

This procedure causes the animation to repeat seven times. The Repeat box
accepts numeric values between 1 and 9999.

9. Click OK.

Microsoft Office PowerPoint 2007

1. Start PowerPoint.
2. Create a blank slide.
3. On the Insert tab, click Shapes, click Rectangle, and then create a rectangle
on the slide.
4. On the Animations menu, click Custom Animation.
5. In the Custom Animation task pane, click Add Effect, point to Entrance,
and then click Blinds.
6. Right-click the entrance effect that you added. This is Rectangle 1. Then,
click Effect Options.
7. Click the Timing tab, click the Speed box, and then type the number 5.

This procedure sets the animation speed to five seconds. The Speed box
accepts numeric entries up to a maximum value of 863990 seconds.
The Speed box also accepts time entries in the "hh:mm:ss" time format up to
a maximum value of "59:59:59".

8. Click the Repeat box, and then type the number 7. This procedure causes the
animation to repeat seven times.

The Repeat box accepts numeric values between 1 and 9999.

Add an Animation to a Slide

Modify the Effect

Add Another Animation

 Add Transitions

1. Choose the Animations tab.

2. Click the More button in the Transition to this Slide group. A menu of
transitions appears.

s
3. Click the Push Up transition. As you roll your pointer over each transition,
PowerPoint provides you with a live preview of the transition.
Add Sound and Set the Speed

1. Click the down arrow next to the Transition Sound field and then click Click.
2. Click the down arrow next to the Transition Speed field and then click Slow.
Advance Slide