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Question 1. Develop SRS for Study Center Management System for an Open University.
SRS should be as per IEEE standard SRS template. Make necessary assumptions.

Answer: 1. Introduction:

The following subsections of the SRS document provide an overview of the entire SRS.

i) Purpose: The software Study Centre Management System for Study Centre is a well-
organised software developed to provide the user to get relief off from the manual system as it is
basically automatized version of management. The software with its capabilities has ability to
computerize the whole system. The system has features that are vital to the user such as Report
Generation for the Students Marks, fees, attendance, etc. Manually creating a report takes hours

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but the built-in functionality in the software allows user to create different reports in a few clicks
and types. Of course it requires data entry to computer, yet this data if structured properly can be
reused for many different reports.

ii) Scope: The scope of our project can be categorised by the computerization of the following
tasks:

 Record Maintenance of Study Centre Details: Maintenance of Study Centre Details

means that we are going to keep the details of the Study Centre in which our project is
currently implemented.
 Record Maintenance of Teacher Details, Study Centre Resources: In this section we
are going to keep the teacher‟s complete bio-data which will enable students to find out
about their teacher‟s capabilities, mastery, experiences and knowledge.
 Record Maintenance of Students Affiliated: In this we are going to keep complete
details of the students of the Study Centre. Using these details students will be frequently
asked for suggestions.
 Programme and its Course Structure: Complete details about programme structure, its
fees, eligibility, duration and many other details which would enable students to select
the programme of their choice.
 Maintenance of Fees, Marks and Attendance details of Students: Although the fee at
present is not being deposited at the study centre, in the long term it may be the case, if
every data transfer is sound and secure.

Benefits: After the implementation of this project, there would be lots of benefits as there would
be less manual work, more computerized working, resulting in faster resolution of students’
queries. It would provide all the goals and aims which we have mentioned. So, making the
present system faster, quicker, more active and user friendly to the students, teachers and study
centre staff members. The system will become more responsive and fast.
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iv) References:

IEEE Recommended Practice for Software Requirements Specification- IEEE STD 830-1993.

MCS-014 System Analysis and Design (IGNOU)

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v) Overview: The rest of this SRS document describes the various system requirements,
interfaces, features and functionalities in detail.

2. Overall Description: In this section we like to provide a brief information on our software
which is named as Study Centre Management System. As the name suggests, the software is for
the administration of the Study Centre. We hope that you know about the study centre
functioning. So let us have a look at the functionalities, financial planning, courses offered, and
administrative support provided by the study centre, which we are going to computerize through
this software project. Now let us study each aspect in more detail.

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i.) Product Perspective:

(i) User interfaces

The application will have a user friendly and menu based interface.

Following screens will be provided:

 A login screen for entering the username, password will be provided. Access to different
screens will be based upon the user.
 There is a screen for displaying information regarding entries to be made.
 There is a screen for displaying information regarding filling of Admission form details.
 There is a screen for displaying information regarding entering student list for the
particular program.
 There is a screen for displaying information menu regarding what options the institutes
will select while filling entries in the form.
 There is a screen for displaying course details to the students when they are selecting
program for admission.
 There is a screen for submitted status for the students.

ii) Hardware Requirements

 Support for printer for printing results then and there.

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 Screen resolution of at least 800X600 is required for proper and complete viewing of
screens. Higher resolution will be accepted.

iii) Software Requirements

 Any windows based operating system.

 MS Access 2000 as the DBMS-for database.

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 Communications interfaces None

 Memory Constraints At least 512 MB RAM and 5 MB space on hard disk will be
required for running the application.

iv) User Characteristics:

a. Educational level: Users should be comfortable with the English language.

b. Experience: Users should have prior information regarding the online admission process.

c. Skills: Users should have basic knowledge and should be comfortable using general purpose
applications on computers.

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3. Specific Requirements: This section provides software requirements to a level of detail
sufficient to enable designers to design the system and testers to test the system.

i) External Interface Requirements:

 Login Screen:
Fields:
i) Username
ii) Password
 Study Centre Registration Screen:
Fields:
i) Study Centre Code
ii) Study Centre Name
iii) Coordinator Name
iv) Address
v) Phone Number
vi) Fax Number
vii) Email Address
 Program Registration Screen
Fields:
i) Registration Code
ii) Name
iii) Eligibilty
iv) Fee in Rupees
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v) Duration In Months
 Other Screens:
i) Course Registration
ii) Study Centre Schedule
iii) Student Registration
iv) Resource Data Entry
v) Student Fees Entry

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vi) Student Attendace
vii) Student Marks Entry
viii) Assignment Status
ix) Study Centre Change
x) Report Screens

ii.) Software Product Features:

 Validity Checks: Validation checks will be performed while data entry to ensure that
only relevant and correct data is entered.
 Sequencing Information: All the information and data will be stored in sequence to
prevent errors and exceptions.

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 Error Handling: If any of the validations or sequencing flows does not hold true then
appropriate error messages will be prompted to the user for doing the needful.

iii.) Design Constraints: None

iv.) Software System Attributes:

*Security: Only authorized users will be able to access the software by entering the correct login
name and corresponding password.

*Maintainability: The software can be maintained in present or future. It will be easy to

incorporate new requirements in the individual modules.

*Portability: The website will be also easily portable on any windows based system.

*Other Requirements: None

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Question 2. Draw the DFDs upto 3rd level for Study Center Management System for an
Open University.

Answer:

0 Level DFD:

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1st Level DFD Administrator:

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2nd Level DFD Administrator: Extended from 1st level DFD points

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1st Level DFD Teacher:

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2nd Level DFD Teacher: Extended from 1st Level DFD points

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1st Level DFD Student:

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2nd Level DFD Student: Extended from 1st Level Points

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Question 3. Draw ERD for Study Center Management System for an Open University.
Make necessary assumptions.

Answer:

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