Welcome to Softzee Solutions

YOUR PERFECT DIGITAL PARTNER

You have vision for amazing digital experience. We have the right team that will bring it to life.
Overview
The project is all about designing and developing a website for smart school new
project smart colleges , It will be an informative website.
The website will contain all the information related to smart college

Goals 
 This will be a informative website
 This website will be used for attracting college students through smart college vision.
  The website will act as a digital prospect for the college
 The website will have a student portal to tally students progress and attendance.
 As this will be an informative website ,it will contain every single information
regarding smart college e.g , clubs ,aim, programs offered and group profile etc.

Platform Structure and Salient Features 

Platform architecture will be designed so that it will be user-friendly and
flexible enough to capture future upgrades as well. The system will be inte
nded to be developed as per the requirement. However, in case of any deviat
ion due to feasibility or any dependencies, it will be informed and resolve
d on an immediate basis so as to ensure we’re on track and hence develop a
quality product. Salient features involved
0. Reliability
a. Flexibility
b. Security
c. Efficiency
d. User-friendly

Major Roles Governing the system 

Following are the major roles governing the system 
 Users
 Admin

Functional Requirements and Flow of the

System 
The system will have the following pages

 Home page
 The Smart Academics
 Smart Societies and Clubs
 Tours and Recreations
 Campus Facilities and Resources
 Quality Enhancement Cell
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 Programmes Offered
 College Rules and Regulations
 College Rules and Regulations
 The Faculty

Home page
Home page will have following content
 Group Profile
 Message from the Group Chairperson
 The Smart College – The Latest Initiative
 Vision
 What Makes The Smart College Unique?

The Smart Academics

Smart academics page will have the following content

 The Faculty
 Academic Portal
 Unique Learning Protocol
 Three Ways Conference (Parents, Teachers and Students)
 .Celebrating the Success (Awards and rewards Mechanism)

Smart Societies & Clubs

Smart societies and clubs page will have following content

 Sports Club
 Quiz Club
 Bag Packers Club

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 Techies Club
 Bulls and Bears Club
 Cultural Club
 Debating Club
 Literary Society
 TEDx Society
 Entrepreneurial Club
 Tours and Recreations

Campus Facilities and Resources

This page will have following content

 Library
 Computer Labs
 Science Lab
 Smart Boards
 Quality Enhancement Cell

Programs offered

This page will have following content

 FSc (Pre-Engineering)
 FSc (Pre-Medical)
 I.Com
 FA
 ICS
 Graduate Programmes
 ADP (Associate Degree Programmes)
 Semester Programmes

AND Career Counselling

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College Rules and Regulations
This page will contain all the content related to college rules and regulations

Admission Process
This page will be dedicated to helping student and parents in admission process

How do we work?
Requirements Website and
Planning and
Analysis and Database
time Estimation
Documentation Design

Website Website User Interface

Development Foundation Designing

Quality Website User

Assurance and Deployment Acceptance
Verification and Testing Testing

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 Software Development Life Cycle
Softzee Solutions follows this below mentioned hierarchical approach for the
development of this project.
1. Planning

In this phase, we will lock the scope of the project. This will include tools,
technologies, cost, and the timeline for the development of this system.

i. Define the problem & scope of the new or any existing system if
the client may have any.
ii. Overview of the new system and determine its objectives.
iii. Confirm project viability & create its Work Break Down structure
for the project.
iv. Analyze threats; constraints, integration, and security of the
system.
2. System Analysis

1. Collect, analyze, and validate the information.

2. Define requirements & create functional prototypes for a new system.
3. Evaluate the alternatives & prioritize the requirements.
4. Investigate client & end-users’ information and enhances the system
goal.
5. Create a Software Requirement Specification (SRS) document based
on the analyzed requirement, which enumerates the software,
hardware, functional, & network requirements of the system, is
prepared at the end of this phase.
3. System Design

1. Design of an application, network, schemas & databases, user

interfaces, and system interfaces.
2. Translate functional requirements into the SRS document in a logical
format, which contains a detailed and complete set of specifications
that can be implemented in a programming language.
3. Create training, maintenance, and operational plan.
4. Ensure that the final design must meet the requirements stated in the
SRS document.
5. Prepare a design document which will be used during the next phases

4. Implementation & Development

1. Implement the design into source code through coding.

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 2. Merge all modules into a training environment that detects errors and
defects.
3. A Bug report which contains errors is prepared through a test plan that
includes test-related tasks such as test case generation, testing criteria,
and resource allocation for testing.
4. Integrate modules into its environment and install the new system.

5. System Testing and Integration

1. Bringing different components and subsystems together to create the
whole integrated system, and then introducing the system to different
inputs to obtain and analyze its outputs and behavior and the way it
functions.
2. Testing can be performed by real users, or by a team of specialized
personnel, it can also be systematic and automated to ensure that the
actual outcomes are compared and equal to the predicted and desired
outcomes.
6. System Maintenance
1. This phase includes all the activities such as phone support or physical
on-site support for users that is required once the system is installing.
2. Implement the changes that software might undergo over a while, or
implement any new requirements after the software is deployed at the
customer location.
3. It also includes handling the residual errors and resolves any issues that
may exist in the system even after the testing phase.

Overview of Services

s Web-Admin Panel
Service
w of
Ovevie
End User Platform

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Infrastructure Requirements

Cloud servers and domain

account
ments
require
ucture SSL and Security
Infrastr certificates

Email gateways and SMS

gateways (If Required)

Key Audience
The key audience for applications will be:

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 ence Admins
Audi
Key Website
End User

Project Delivery Model

Change Management

The Client can have the option to choose to approve or deny the change request.
Softzee will not proceed with work related to the change request or imposed new
charges until the Client has issued formal approval. Some of the events that can cause
a Change Request to include the following:
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 Change in Technical Scope
The client decides to include new functionality or capabilities not identified in the
initial scope and related work estimates.
Change in Scope of Work
The client requests Softzee to perform work activities or produce deliverables not
originally assigned to the Softzee team.
Change in Approach
Material changes in the work approach due to circumstances outside the control of the
engagement team.

Client’s Responsibilities
General client responsibilities have been mentioned below:
 The client needs to provide a client representative to participate in the Project.
This client representative will:
o Work with the Softzee solutions to deliver the project on schedule
o Make key day-to-day decisions and provide a single point of contact
and accept deliverables
o Cover the following costs:
- Cost of SSL certificate
- Cost of Domain name
- Cost of server/Hosting
- Cost of any third-party API
- Any Hardware cost associated
 Provide, as needed, business user representatives or subject matter experts
 Provide, unless otherwise agreed to in writing, all test cases, test data,
procedures, and personnel needed to conduct the Acceptance Testing of the
solution, including interfaces.
 Provide access with proper licenses to all necessary tools and third-party
products required for Softzee to complete its assigned tasks.
 Client should provide Softzee team with documents required such as: return
warranty, consumer rights, privacy policy, terms of sale.

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 Team Involved
ROLE RESPONSIBILITIES
Project Manager Manage flow between team and client using
different mediums like calls, meetings, and
demonstrating demos.
Quality Analyst Manage test plan, test cases, test report, and
execution of test cycle.
UI/UX Design Team Design and development for UI and UX.
Backend Web Developer Develop functional and sustainable web
applications with clean code
Front End Developer Developing features to enhance the user
experience.

Tools and Technologies

Following Tools and Technologies will be used for the development of the Web
Admin Panel:

Technology:
Development : WordPress
Backend Database. MySQL

Project Costing
We charge 30% upfront payment before the start of any project. (MERN Stack)
Project Division Payment
Project Start-up 30%
Non-functional Front-end/partial back-end 30%
Beta functionality ready 30%
Final before deployment 10%

Total
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 Maintenance Cost
Softzee Solutions charge $15 per hour for maintenance of the site/Software.

Improving
Continuous bug Adding support for
stability and Code optimization
fixing latest OS versions
performance

Supporting the
Developing new
latest versions of
features
third-party service

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 Agreement Form

Project Title
Venue Booking System

Softzee Solutions Consent

Softzee Technology team is willing to work with the Sharjah Capibility Development to
develop and design this project and guide the respective client in all phases of the above-
mentioned project. I have carefully seen the Title and description of the project and ready to
get started.

Note:
Softzee Solutions can’t be change document without
prior permission of the client and the duration for
completion of the Project is 60 working days from the
date of approval of the requirement document.

In Witness whereof, the parties have executed this Agreement:

Client Name/Company Name: __ ________
Position: ____ __________________
Date: ____ __________________
Signature: _____________________________

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