MUG ENCODER’S TECHNICAL DUTIES AND RESPONSIBILITIES

(STEPS OF EACH ENCODER BEFORE, DURING AND AFTER ID PRINTING)

 Primary and Key Personnel of MUG Local Regional, National Office

 Presence during office hours
 Key person to answer all calls and queries
 Responsible for MUG contact & phone, fb account & MUG email (posting, checking & replying)
 Email: mug.visayasr8@gmail.com
Password: makabansangunifikasyon
 facebook username: mugencoder.visayas.7
Password: makabansangencoderr8

 Receiving and logging in summary of MUG CF & securing of bank deposit slip
 Logbook of visitors and Receiving of CF
 Inspection of each CF details
 Checking of total numbers of CF versus Bank deposit slip
 Using a RED PEN write a note on the bank deposit slip like an example here:
 BATCH NO. – CHAPTER
 DEPOSITOR
 DATE OF DEPOSIT
 INSURANCE POLICY EXPIRY (*IF ALREADY
RELEASED / ISSUED)
 TOTAL NUMBER MEMBERS COVERED BY THE
AMOUNT DEPOSITED
 *PhP 350.00 for the New / Renewal of ID’s and,
 PhP 100.00 for Certificates (ex. Membership
Certificate “MC” or Appointment and Authority to
Organize “ATO”)

 If the deposited amount stated on the validated Bank deposit slip doesn’t coincide with the number of CF’s received
call or message the Chapter representative who endorsed the CF’s

 Regular communication and reporting with MUG ENCODER MANILA regarding new arrived Captured forms
and important matters (verifications)

 Responsible for chapter batching, segregation and sorting.

 After Checking, Arrange the received CF by batch, by chapter and by name (alphabetical order last name first)

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 MUG ENCODER’S TECHNICAL DUTIES AND RESPONSIBILITIES
(STEPS OF EACH ENCODER BEFORE, DURING AND AFTER ID PRINTING)
 Acquiring of new ID numbers & verification of renewal ID numbers on the MUG database system
 Inquire Mug Encoder Manila about CF must be paid first or else No ID New Member will be given

 Insurance batch encoding in MS excel (triple checking of names, spellings, birthdates with common sense)
 *When Encoding for the Insurance Excel Follow the sequence of last name first arrangement but encode in
Regular name format example

ID AND INSURANCE NAMING FORMAT

CF NAMING FORMAT
(ARRANGEMENT ACCORDING TO LASTNAME)
ARNEL C. ABALOS ABALOS, ARNEL C.
ROYZON C. ABOBOTAL ABOBOTAL, ROYZON C.
SAMUEL G. BERANIA SR. BERANIA, SAMUEL G. SR.
ARNOLD G. CABANSAG CABANSAG, ARNOLD G.
RICKY G. CARBONELL CARBONELL, RICKY G.
BINZHERV BRYAN C. DE GUZMAN DE GUZMAN, BINZHERV BRYAN C.
BARTOLOME HERSON U. URSUA URSUA, BARTOLOME HERSON U.

 Distribution and Final reporting summary of printed ID’s

 Post and announce in Facebook publicly the status of ID cards, Inform the concerned Chapter, Chapter
representative or Chapter officer.
 Ask for Shipping fee if the receiver wants his ID to be shipped
 Scan, Keep and Compile the Shipping receipt
 Making of Remarks and Checkbox before endorsing CF’s for ID printing such as shown below:
1. Securing of Complete CF’s and Bank deposit Slip,
☑ Bank Deposit
2. Encoding for Insurance sending both soft and hard copy to ML Insurance
☑ Encoded for Insurance
3. Placing ID Numbers on CF’s
☑ ID Number

□ Scanned and Edited

□ Insurance Policy
The other 3 Checkbox is For MUG Junior Encoder
□ Printed

*Ask, Find ways, Research and be Resourceful do not be stuck on “Di ko alam” attitude, If you find ways to
improve this handout do so, it will be a big help for the next MUG junior encoder or incoming senior encoder.

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 MUG ENCODER’S TECHNICAL DUTIES AND RESPONSIBILITIES
(STEPS OF EACH ENCODER BEFORE, DURING AND AFTER ID PRINTING)
 If the CF were endorsed directly to you, make a summary, count and check each CF Checking of total numbers
of CF versus Bank deposit slip.
 Inform and endorse the CF’s to Senior MUG Encoder for screening

 Scanning and renaming of MUG CF’s (Batching of bank deposit slip & CFs)
 Upon receiving the screened CF’s scan, rename and arrange the CF’s respectively place them in distinctive Batch
folders on the desktop.
 When using a different PC on scanning for example transfer the scanned files to thru the use of MUG Official
Flash drive to the assigned ID printing PC.

 Editing of photos and signatures for MUG ID

 tick the checkbox upon finishing scanning and editing

 Information encoding to the ID system (triple checking of spellings and important details with the use of powerful
common sense before printing)
 When the Insurance policy is received know the Expiry it is one year from the date it was released, tick the
checkbox “Insurance Policy”
 When everything is complete, triple checked and settled you are good to go.

 Printing and summary reports of printed ID’s including printer consumables (color ribbon and blank PVC ID)
 Read the Printing Machine’s product manual or do research on how to operate the system on the internet just
search “IDP Smart 50”
 After printing mark the checkbox “Printed”

☑ Bank Deposit
☑ Encoded for Insurance
☑ ID Number 1. Scanning all CF’s and Bank deposit Slip,

☑ Scanned and Edited 2. Securing and Insurance Policy number and expiry

☑ Insurance Policy 3. Printing All CF’s from paper to ID

☑ Printed
□ ☑ Printed

 Organizing of things on pc (MUG folders)

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 MUG ENCODER’S TECHNICAL DUTIES AND RESPONSIBILITIES
(STEPS OF EACH ENCODER BEFORE, DURING AND AFTER ID PRINTING)

 Making, Editing and Printing of certificates and letters

 See or visit drafts and formats on “MUG”

 Photoshop job orders by NC APQ

 See or Visit “psd” file formats for reference

 Conversion of MS files using adobe photoshop, or via online (using site: https://pdftoimage.com or such)

*Ask, Find ways, Research and be Resourceful do not be stuck on “Di ko alam” attitude

SUMMARY:

1. RECEIVE THE CF
2. ACKNOWLEDGE
3. VERIFY PAYMENT
4. CHECKBOX
5. INPUT FOR ID NUMBER
6. ENCODE BATCH INSURANCE
6. SCAN AND EDIT
7. INPUT TO ID APP
8. INSURANCE POLICY
9 RECHECK TO PRINT ID’S
10. PRINT
11. SUMMARIZE
12. DELIVER
13. REPORT

Deposit to: Makabansang Unifikasyon ng Guardians, Inc.

Bank Account: RCBC (Rizal Commercial Banking Corp.)
Account Name: makabansang unifikasyon of Guardians, Inc.
Account No.: 9-005-42110-5
Bank Name: Otis Branch, Isuzu Manila
Bank Address: 1502 Paz M. Guanzon St, Paco, Manila,Philippines

₱350 Per Membership I’D Applicant

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