NUST COLLEGE OF E&ME

JOINING INSTRUCTIONS – 2019

UNDERGRADUATE STUDENTS

Panoramic View of Scenic Campus

College Auditorium College Library

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 CONTENTS

Ser Description Page No

1 Reporting Day – Orientation / Registration 3

2 Schedule of Fall Semester 2019 / Classes 4

3 Campus Management System (CMS) 5

4 College Website 5

5 Email ID 5

6 Mandatory Documents 5

7 Opening of Bank Account 8

8 College RFID Card 8

9 Academic Calendar 8

10 Dress Code 8

11 Dues 9

12 Scholarships 9

13 Political Activities 9

14 Change of Contact Details 9

15 Driving 9

16 Fines 9

17. Hostel Accommodation (Male & Female) 9

18. Transportation Facility and Bus Route 10

19. Contact Numbers for Departments 10

20. Conclusion 10

21. Annexures 11-22

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 JOINING INSTRUCTIONS –UNDERGRADUATE (UG) STUDENTS

1. I congratulate you on your selection as undergraduate student of college of Electrical &

Mechanical Engineering. It is located on Rawalpindi – Peshawar GT Road Near Golra More at a
distance of about 13 Kms from the heart of Rawalpindi and 15 Kms from the centre of Islamabad.
This college is one of the biggest constituent institutes of NUST. The college offers Bachelors of
Engineering in four disciplines i.e, Electrical, Mechanical, Computer, and Mechatronics Engineering,
which are accredited engineering degree programs recognized by Washington Accord. College has
54 PhD and 36 MS qualified faculty members. The graduates of this college have found a great
acceptance with in private and public sector organizations.
2. College of Electrical and Mechanical Engineering is fulfilling its responsibilities of graduating
students, as culturally enlightened, technologically knowledgeable, academically competent and
research oriented productive citizens who are prepared to lead, inspire, and serve humanity.

3. Reporting Day – Orientation / Registration. NUST students selected on open merit will
report the college for registration / orientation as per program mentioned below:-
a. Registration / Orientation Schedule. Registration for all departments will be
conducted on the days allotted to each department as follows:-
(1) Electrical Engineering - 16 September 2019
(2) Mechanical Engineering - 19 September 2019
(3) Computer Engineering - 20 September 2019
(4) Mechatronics Engineering - 21 September 2019

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 b. Activities During Orientation

Date & Day Time Program Location

 Reception of
College Main gate
students and parents
0830–0930 hrs  Issuance of tokens
to students College Main gate

Reception of students
0830–0930 hrs Auditorium
and parents

Briefing by respective
HoD
 Talawat
0930-1000 hrs Auditorium
 HoD’s Address
16, 19, 20, 21  National Anthem,
Sep 2019 National Slogan
 Hostels, MI room,
(Mon, Thur - Sat) College Mosque,
Cadet Battalion
College visit by bus / (Bn), Cafes and
1000-1100 hrs
coaster Sports grounds
 Visit of
departments

1100-1130 hrs Lunch Break Cadet Mess

Department of
Computer and
1130-1500 hrs Students Registration
Software Engineering
(DC&SE)

4. Schedule of Fall Semester 2019 / Classes. Preparatory classes have been arranged by
Engineering & Basic Science & humanities department, and the classes will commence after
registration till 28 September 2019. Regular semester (Fall semester 2019) will start from 30
September2019.

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5. Campus Management System (CMS). CMS is used to manage all the academic activities
including attendance, course registration, result and fee management activities. The student CMS
user manual is available on college website
(http://www.nust.edu.pk/INSTITUTIONS/Colleges/CEME/Campus-Life/Documents/Student%20
Manual%20V%201.0.pdf) with a link CMS Student Manual. All the students to ensure following:-

a. Download the CMS Student Manual and study before reporting.

b. The password of CMS login ID issued initially be changed immediately and should not
be shared with anyone else.

c. Parents can track / monitor students’ academic progress including attendance,

results (Quiz, Sessional Exam, Assignments, Final Exam) and fee by using CMS
User name and Password of their son/daughter.

6. College Website. Students to regularly visit student notice board on college website
(http://www.nust.edu.pk/INSTITUTIONS/Colleges/CEME/Pages/default.aspx) for timely information of
academic news / information.

7. Email ID. Every student will be issued an official Email ID for the official correspondence
during the course of study.

8. Mandatory Documents. Different types of documents are required by different sections for
registration. All students are, therefore, advised to make separate sets of required documents as
specified below to save time during documents submissions at different desks during e-registration.
Following documents are mandatory for registration:-

NOTE: STUDENTS WITHOUT REQUIRED DOCUMENTS OR ORIGINAL DEGREES /

CERTIFICATES WILL NOT BE REGISTERED. THEY WILL BE SENT BACK TO GET THEIR
REQUIRED DOCUMENTS AND THEIR REGISTRATION WILL COMMENCE ONLY AFTER
PROVISION OF ORIGINAL DOCUMENTS.
a. Documents Required By Exam Cell (Original documents are required from all
students). Following documents will be collected by exam cell including requirement
of HQ ASG:-
Academic
Document Nos Remarks
Level
Matric Result Card 1+1 Original & Photocopy
Secondary
*Matric Certificate 1+1 Original & Photocopy
O level Certificate 1+1 Original & Photocopy

O Level O Level Statement of Result 1+1 Original & Photocopy

*O Level Equivalence 1+1 Original & Photocopy
Certificate

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 *FSc Result Card 1+1 FSc Pre-Engg
(Original & Photocopy)
FSc certificate 1+1 FSc Pre-Engg
Higher
(Original & Photocopy)
Secondary *Additional Math’s Result Card 1+1 FSc Pre-Medical
(Original & Photocopy)
*Additional Math’s Certificate 1+1 FSc Pre-Medical
(Original & Photocopy)
A Level Certificate 1+1 Original & Photocopy
A Level Statement of Result 1+1 Original & Photocopy

A Level A Level Statement of Entry 1+1 Original & Photocopy

*A Level Equivalence 1+1

Original & Photocopy
Certificate
1+1 B-Form will be accepted for
Photocopy of CNIC / B-Form students not having CNIC
Miscellaneous (required for ASG)
Documents
Passport size photographs 1 Blue background
Registration form (Specimen  2 x copies of filled and
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attached as Anx A) printed forms

* ESSENTIALS:
WITHOUT ‘ESSENTIALS’, STUDENTS SHALL NOT BE REGISTERED. FOR OTHER
DOCUMENTS, 10 DAYS MAY BE GRANTED.
INTERMEDIATE / TEMPORARY EQUIVALENCE CERTIFICAATE ISSUED BY IBCC MAY BE
PRODUCED IF EQUIVALNECE CERTIFICATE IS NOT YET ISSUED.
STUDENTS SHALL NOT BE ALLOWED TO ATTEND CLASSES AFTER 10 DAYS, IF ‘A LEVEL
CERTIFICATE’ IS NOT PROVIDED WITHIN THIS PERIOD.
b. Documents & Bank Drafts Required By NUST Student Affairs Wing (For NUST
Students, Paying Cadets and Additional Selected Cadets). Following
documents & bank drafts are required:-

Document Nos Remarks

Photocopy of Matric / O level certificate 1
Photocopy of FSc / A level certificate 1

Photocopy of CNIC or B-Form 2 B-Form will be accepted for

students not having CNIC
Photocopy of CNIC of parents or 1
guardians (Both Father’s and Mother’s)
Photocopy of Domicile Certificate 1
Medical fitness certificate (Original) 1
Blood group certificate from a clinical 1
laboratory
Passport size photographs 8 Blue background

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 ID Size ( 1” x 1”) photographs 4 Blue background
Student’s personal data form (Specimen 1
attached as Anx B)
 Sample attached as Anx C
Surety bond typed on a stamp paper of
1 (for NUST students)
Rs. 100/- duly attested by an Oath
 For PCs/ASCs surety bond is
Commissioner (original).
issued by PA Dte, GHQ
Character certificate duly signed by
police authorities (Specimen attached as 1 Male Student Only
Anx D)
Certificate from wards of army persons 1
(Specimen attached as Anx E)
Certificate for non-involvement in political 1
activities (Specimen attached as Anx F)
Two Bank drafts, amounting to Rs.
10,000/- each in favour of Commandant
College of E&ME (Refundable security 2
for students selected for hostel / Mess
facilities) in favour of Commandant
College of E&ME

c. Documents Required by Cadet Battalion (For Technical Cadets only). Following

documents required by the Cadet Battalion:-

Document Nos Remarks

Photocopy of Matric / O level certificate 10

Photocopy of FSc / A level certificate 10

B-Form will be accepted
Photocopy of CNIC or B-Form 10 for students not having
CNIC
Photocopy of CNIC of parents or guardians. 5
(Both Father’s & Mother’s)
Photocopy of Domicile Certificate 5

Medical fitness certificate (Original) 1

Blood group certificate from a clinical laboratory 1

Passport size photographs 12 Blue background

ID Size ( 1” x 1”) photographs 8 Blue background

Student’s personal data form 1
(Specimen attached as Anx B)
For TCs surety bond is
Photocopy of surety bond 1 issued with joining
(Specimen attached as Anx C) instructions by PA Dte,
GHQ.
Character certificate duly signed by police 1
authorities (Specimen attached as Anx D)
Certificate from wards of army persons 1
(Specimen attached as Anx E)

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9. Opening of Bank Account. All students are required to open a bank account in National
Bank of Pakistan College of E&ME branch. Anx G entails procedure to be adopted by all students
BEFORE joining College (existing account holders of online branches of NBP also need to provide
data; details are mentioned in Anx G).
10. College RFID Card. Students will be issued with College ID cards after completion of
registration process. Rs. 400/- (Rupees four hundred only) will be deposited by the student as ID card
charges. In/out from the college gate will only be through College ID card.
11. Academic Calendar. Academic calendar for Fall semester 2019 is attached as Anx H.
Classes are scheduled from 0845 hours to 1630 hrs as per the training program, which is uploaded
on college website, and displayed on notice boards of respective department.
12. Dress Code. Students have to wear college uniform as follows. Schedule is attached as
Anx I:-
a. Summer - Male Students
(1) White full sleeve/half sleeve collar shirt
(2) Light grey trousers
(3) Plain black belt (no fancy buckles)
(4) Black socks
(5) Black shoes oxford pattern
(6) NUST tie (may be exempted during hot weather)
Note: Every student has to be in possession of two pairs of college uniforms before reporting.
b. Summer - Female Students
(1) White Kameez / Shalwar
(2) Navy Blue Dupatta / Scarf (Mandatory to be worn on head)
(3) Black shoes (Decent pattern; fancy shoes are not allowed)
c. Winter - Male Students
(1) Navy blue double breast blazer with college insignia
(2) NUST tie
(3) White full sleeve shirt
(4) Plain black belt (no fancy buckles)
(5) Dark grey trousers
(6) Black socks
(7) Black shoes oxford pattern
(8) Navy blue V-neck sweater
d. Winter - Female Students
(1) Navy blue blazer with college insignia
(2) Navy blue sweater (plain)

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 (3) White Kameez / Shalwar and dupatta /scarf
(4) Black shoes (plain/simple)
13. Dues. Tuition fee is to be deposited in any branch of HBL & UBL in NUST account no. 0042-
79000877-03 & 251589738 respectively. Fee challans are generated through student accounts on
Campus Management System (CMS). Each student will be issued with CMS account and password
from ICT cell at College. The fee bill challans will be downloaded from CMS by students themselves.
Tuition fee will be payable on semester basis. Students have to pay their fee in advance before the
commencement of semester otherwise they will not be allowed to register their courses. All other
types of payments like hostel dues/ Mess bills must be deposited within the given time period/before
start of semester in National Bank of Pakistan, College of E&ME.
14. Scholarships. All the interested students have to apply for NUST Need Based
Scholarship Scheme online at the time of admission. Details pertaining to various scholarships are
available on webpage http://www.nust.edu.pk/Admissions/Scholarships/Pages/default.aspx.
15. Political Activities. Politics in the college is strictly forbidden, and all students are
directed to abstain from any such activity during their tenure of studies at the college. It is clarified that
the Rector NUST has full powers to terminate registration of any student when so recommended by
college principal if any student is found involved in such activity. Certificate of “Non Involvement in
Political Activities” as per Anx F be rendered by the student, which is to be countersigned by
parents/guardian.
16. Change of Contact Details. College authorities remain in contact with parents / guardians
regarding students’ progress throughout the semester. Semester results are sent to the parents by
post. Therefore, students must ensure that the undergraduate coordinators of respective departments
are immediately intimated about any change in the contact details (e.g. email address, postal
address, telephone numbers of their parents/guardians or their own numbers).
17. Driving. Students are not allowed to drive any vehicle without valid driving license inside
or outside the college. They are advised to remain vigilant while driving on main highways. Parents
should also warn their wards to follow the instructions strictly. Students owning motor bikes must be in
possession of safety helmets and will wear it while riding the motor bike.
18. Fines. College authorities reserve the right to fine a student for any violation of
college/NUST rules, if considered necessary. Students checked on aspects like reporting late to the
class or absent from the classes or any other act of discipline etc. would be fined. Repetition of such
offences may be referred to NUST Discipline Committee for expulsion from the college.
19. Hostel Accommodation (Male & Female). Procedure for online application, dues, and
rules for in-living students are mentioned on following webpages:-
http://www.nust.edu.pk/INSTITUTIONS/Colleges/CEME/Campus-Life/Pages/CEME-Hostel-
information.aspx

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IN CASE AN IN-LIVING NUST STUDENT FAILS TO ABIDE BY THE COLLEGE RULES, HE/SHE
WILL BE GIVEN A WARNING; SUBSEQUENTLY HIS/HER IN-LIVING STATUS WILL BE
CANCELLED.
20. Transportation Facility and Bus Route. Transportation facility may be availed on
payment of prescribed charges, depending upon seats availability. Bus route is mentioned in Anx J.

21. Contact Numbers for Departments. For queries, please contact your departments on
following numbers:-

Dean Brig Javaid Iqbal 051-54444050

SI(ASG) Brig Anwar Hussain 051-54444054

Dy Registrar (UG) Col Muhammad Haroon Aslam 051-54444080

Head of Departments (HOD) and Coordinators

Electrical Engineering Prof Dr Shahzad Amin 051-54444250

Mechanical Engineering Asst Prof Dr Raja Amir Azeem 051-54444350

Computer Engineering Brig Dr Shoab Ahmed 051-54444150

Mechatronics Engineering Asst Prof Dr Umar Shahbaz 051-54444450

Program Coordinators (UG)

Electrical Engineering Lectrurer Furqan Haider 0331-5403131

051-54444280

Mechanical Engineering Asst Prof Yasir Riaz Awan 0315-5032083

051-54444380

Computer Engineering Asst Prof Jahanzeb 03005338417

051-54444118

Mechatronics Engineering Asst Prof Dr Amir Hamza 0334-3330358

051-54444480
22. Conclusion. College of Electrical and Mechanical Engineering is a premier institution of
NUST. College is committed to the academic excellence, development of faculties, personality
grooming personality and inculcating virtues in the students to transform them into good human
beings and above all proud Pakistanis. Activities not matching the aims and objectives of the college
cannot be tolerated. In discharging these sacred duties, the college looks forward to receive full co-
operation from the parents/guardians as well as the students without which realizing the objectives is
not possible.
Colonel
Deputy Registrar (Undergraduate Program)
(Muhammad Haroon Aslam)

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Anx “A”

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 Anx “B”
CONFD
CBN-4 QSF -01

COLLEGE OF E & ME
PERSONAL DATA

CATEGORY: TC/PC/NS/ASC
COMPANY:

1. REGN NO: 2. COURSE:

3. NAME: 4. DISCIPLINE:
5. CASTE: 6. JOINING DATE:
7. RELIGION: 8. SINGLE/MARRIED:
9. SECT: 10. IN/OUT – LIVING:
11. POSTAL ADDRESS FOR DISPATCH OF RESULTS/CORRESSPONDENCE:
_________________________________________________________________________________________________

TEL/MOB
12. NO: 13. BANK A/C NO:
14. DATE OF BRITH: 15. PLACE OF BIRTH:
ID CARD
16. NO: 17. PASSPORT NO:
18. DOMICILE: 19. NATIONALITY:
a. FATHER'S b.
20 NAME: CNIC:
c. STATUS: ALIVE /DIED:
d. MOTHERS NAME: ____________________ e. CNIC: _________________________________
f. STATUS: ALIVE /DIED:
a. FATHER'S b. RANK &
21. OCCUPATION:________________ APPT:

c. PAY SCALE: d. SERVING/RETD:

GAURDIAN'S RANK / APPT &
22. NAME:
23. FATHER'S /GUARDIAN`S:

a OFFICE ADDRESS:
PERMANENT
b. RESIDENTIALADDRESS:

c. TEMPORARY RESIDENTIAL ADDRESS (Fill with pencil):

d. TELEPHONE / FAX / MOBILE PHONE NOs (with NWD/other codes):

(1) OFFICE:
(2) RESIDENCE:
e. MONTHLY INCOME (APPROX):
E-MAIL ADDRESS
f. STUDENT: PARENTS:

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 CONFD
24. HOBBIES / INTERESTS:
25. GAMES /SPORTS:
a. GAME: __________________PROFICIENCY
PROFICIENCY
b. GAME:
PROFICIENCY
c. GAME:

26. HAFIZ-E-QURAN OR NCC ATTENDED:

27. QUALIFICATION:

Marks
Div /
Qualification Institution From - To %age
Obtained Total Grade

Matric / O Level

FSc / A Level

28. BROTHERS & SISTERS:

S/No Name Sex Age Occupation Address
a.
b.
c.
d.
e.

29. RELATIVES IN ARMED FORCES:

Present Appt
Rank & Name
S/No Relation (Fill With Address
Pencil) / Retd

CONFD

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 Anx“C”

SURETY BOND
(NUST STUDENTS)

KNOW ALL MEN BY THESE PRESENT THAT I______________S/D/O _______________

(hereinafter called the trainee and surety) do hereby bind ourselves and each of us and heirs,
executors and administrators to abide by terms and conditions of NUST after having been selected
against "civilian student of NUST" seat at the College of Electrical and Mechanical Engineering.
During studies, I as a trainee shall abide by the college discipline and rules, regulations and
standing orders/procedures concerned and pay all expenses in due time. Any violation of these will
make me liable to be expelled from the college which shall be without right of appeal in any court of
law. During studies if I am expelled by the college on any grounds, or deliberately fail and does not
study, I will lose my seat in the college and would not be allowed to continue studies in any NUST
institution.
That I will abstain from any political activity during my tenure of studies at the college of
Electrical and Mechanical Engineering. I, if found guilty of an act which is forbidden by NUST/college
authorities including cheating/drinking alcohol etc will be liable for expulsion from the institution.

________________
(Student's Signature)

Surety-1 (Signed by Father / Guardian) Surety (Signed by near relative)

Signature __________________ Signature:____________________

Name : ___________________ Name : ___________________

Designation /Status: __________ Designation/Status: ____________

Address: ___________________ Address: ____________________

Note: It should be attested by Oath Commissioner

Notary Public on Stamp Paper of Rs. 100.00
(Rupees one hundred only).

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 Anx“D”
CERTIFICATE OF CHARACTER

Certified that Mr. ___________________ S/O D/O __________________________

bearing CNIC No __________________________and resident of _____________________
___________________________Has good moral character and does not have any ill record in
concerned police station.

Dated: 2019 (Signature of SHO of Police Station / Nazim)

(Office Stamp)

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 Anx”E”
DATA OF WARDS OF ARMED FORCES

Student Name:

Father Name:

Army / PAF / PN:

Father Rank:

Serving / Retd: (attach copy of serving cert /

retirement order)
Father Svc No

Corps / Regt:

Place of duty / Unit:

Decorations (if any)

WILLINGNESS CERTIFICATE FOR WARDS OF ARMY PERSONS

It is certified that I NUST student (NC) / Additional Selected Cadet (ASC)

________________________, Degree ____________, department of _______________
Engineering am willing to receive scholarship / subsidy from GHQ, W&R Directorate. I also
undertake that I am not receiving any stipend / scholarship from Fauji Foundation.

Dated: 2019 ______________________

(Signature of the Student)

COUNTERSIGNED (by Father)

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 Anx “F”

CERTIFICATE
(NON INVOLVEMENT IN POLITICAL ACTIVITIES)

I ____________________________ S/O D/O ________________________ hereby declare that I am

neither a member nor affiliate in any way with any political party. I also undertake that I will not join or
take part in any political activity inside or outside the College of E&ME during the period of my stay in
the College. I also accept that any violation of the above undertaking will render me liable to expulsion
from the College.

Dated: _____________2019 (Signature of Student)

COUNTERSIGNED

(Signature of Parents / Guardian)

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 Anx“G”

OPENING OF BANK ACCOUNT IN NATIONAL BANK OF PAKISTAN

PROCEDURE TO BE FOLLOWED PRIOR TO JOINING COLLEGE

All students will receive CMS login details through SMS / email before joining.
Click ‘Self Service’ and then click ‘Bank Account Form’ as shown in following figure.

Existing NBP account holders will provide following information:-

For opening of new account, following information will be entered on CMS:-

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 Anx“H”

ACADEMIC SCHEDULE FALL 2019

Ser Event Dates

1.
Orientation Week 16 September – 27 September 2019

2.
Fall Semester 2019 Starts 30 September 2019

3.
1st Sessional Exam 04 November 2019 – 09 November 2019

4.
2nd Sessional Exam 16 December 2019 – 21 December 2019

5.
Final Exam Fall Semester 2019 27 January 2020 to 02 February 2020

6.
Semester Break 03 February 2020 – 14 February 2020

7.
Spring Semester 2020 Starts 17 February 2020

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 Anx “I”
UNIFORM PICTURES
(BOYS)

Military Uniform College Summers Uniform College Winters Uniform

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UNIFORM PICTURES
(GIRLS)

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 Anx “J”
COLLEGE BUS ROUTE

Route No ROUTE

1 Humak Town, DHA-2, Model Town, Sawan, Bahria Gate, DHA Phase I, Al Shifa, Morgah
Chowk, COD,Kacheri, Mall Road Saddar, Peshawar road, EME College
2 F-11, F-10, E-9, Shaheen Chowk, F-8, Blue Area, G-6, Lal Masjid, Abpara, G-7, G-8, G-
9, Karachi Company, G-10, G-11, Kashmir Highway, EME College
3 Falcon Complax, Chattri Chowk, KRL, Marriage Hall, Fazaia Colony, Khana West, Koral
Chowk, PWD, Koral Chowk, Pakistan Town, PWD, Gulzar-e-Quaid, Shah Khalid Colony,
Airport, Ammar Chowk, Askari 10/4, EME Mess, CMH, 22 No, RA Bazar, Askari 11,
Qasim Market, Peshawar Road, EME College
4 High Court, Gulraiz, Safari Villa, Daniyal Plaza, Car Chowk, Dhoke Chaudrian, Scheme
3, Ammar CHowk, Kacheri, PEshawar Road, E.M.E College
5 Chungi No 8, Sadiqabad, Bilal Hospital, 6th Road, Murree Road, Rahmanabad,
Shamsabad, Saddiqi Chowk, Kali Tanki, CHandni Chowk, Liaquat Bagh, Mareer Chowk,
Transit Camp, Bakery Chowk, APS Chowk, Westridge, Choor Chowk, Peshawar Road,
EME College
6 Gulshan Abad, Adiala Road, Khawaja Corporation, Askari 14, Askari 7, Askari 13, Tulsa
Road, PSO Pump, COD Chowk , Kachehri Chowk, Mall Road, Peshawar Road, E.M.E
College
7 Chak Shehzad, Rawal Chowk, Margala, Faizabad, I-8, I-9, I/10,IJP Road, Pirwadahi
Morr, Peshawar Mor, EME College

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