Professional Documents
Culture Documents
- LC
- Assign EP Manager on the Committees page for OGX Operations
- MC
- Set your product fees
No status yet EXPA Preparation EXPA Setting for operations MC and LC - Setup your custom url if you want to implement online payment
- Add your national partners on the National Partners section
- Add your country partner (max. 6) for each product
- Assign the city in your entity with your LC
- Set your email flow for each product
oGT Youth Pre-attraction
Status Topic Activities Responsible Description
Prepare Contract
- Analyze current product contract with the entity lawyer
- Adjust in case the contract is outdated or in case any change in global compendium
Legalities Prepare Legality Induction MC apply.
- Legislate the changes (in case of needed) in a National legislation
Payment
No status yet - Analyze the current payment method
- Adjust in case the current method is not applicable
- Legislate the changes (in case of needed) in a National legislation
Organization information
Visitor-open
Opportunity details
Ensure EP's awareness of opportunity details LC
- EP manager ensures EP's understanding of opportunity details: working hours,
opportunity benefits, duration, country, location, accommodation, JD, etc.
Payment
- EP manager gives indications and ensures EP understands the details of the payment
Payment Payment method LC process.
- EP manager informs EP of the allocation of the payment and the payment method.
- Once full payment has done, EP manager approves the EP and informs the Host
entity.
oGT Youth Preparation
Status Topic Activities Responsible Description
Communication routine
- EP manager Establish a communication routine with the EP (suggested weekly
Communication routine LC touchpoint).
- Introduction of AXP app to the EP to track their exchange process.
- Introduction of SDG alignment course.
Experience overview
- EP manager explains Exchange standards and its delivery
- EP manager explains LDA and set a DDL for the EP to fill it (recommended within 3
Customer
Experience overview LC days)
management
- EP manager explains NPS and LPS
- EP manager arranges OPS
Approved to - Introduce AXP to EP
Realized Standards delivery:
- Prepare and execute Outgoing Preparation Seminar
Standards delivery LC - Provide information for Insurance purchasing
- Expectation setting
- Leadership development spaces by home
Documents audit and review:
- Make sure EP has the insurance
Legalities Legalities LC
- Make sure EP gets a visa
- Support EP in document preparation such as visa, flight tickets, etc.
Entity partner communication:
Hosting entity
Entity Partners communication - Align with HE regarding LEAD delivery
communication
- Ensure hosting entity have pre-arrival communication with EP
oGT Youth Preparation
Status Topic Activities Responsible Description
- LC
- Assign Account Manager on the Committees page for ICX Operations
- MC
- Set your product fees
No status yet EXPA Preparation EXPA Setting for operations MC and LC
- Setup your custom url if you want to implement online payment
- Assign the city in your entity with your LC
- Determine if your entity is running a product/not
iGT Partners Pre-Attraction
Partner contact
- Answer customer question through platform and off-line.
Sign up - Op Customer (Partner)
created management
Contract Signing:
- After the accepted. Send a contract to the Partner within 24hrs for the Partner to
review and ask in case of questions).
Signing the contract LC
- Arrange the meeting for contract signing within 24 hours
- Suggest a DDL to signing the contract (suggested 72hrs).
- Arrange payment after contract signing.
iGT Partners Attraction
Partner contact
- Answer customer question through platform and off-line.
Customer (Partner) Partner contact
Partner contact LC
management - Answer customer question through platform and offline.
Payment
Accepted to
- Account manager gives indications and ensures. Partner understands the details
Approved
Payment Payment LC of the payment process.
- Account manager informs Partner of the allocation of the payment and the
payment method.
iGT Partners Preparation
Legalities:
Youth Standard delivery support LC - Get needed documents from the organization for visa
- Make sure Partner and EP sign the contract (if required)
Partner contact:
- Conduct an evaluation meeting
Partner contact LC
- Make sure partner fills NPS survey
- Collect showcasing materials
Partnership upscaling:
Complete to Customer (Partner)
Customer retention LC - Sell another AIESEC products (YSF, Conferences, CSR for GV, etc.)
Open management
- Re-open opportunities
iGT | Youth
Standard Operating Procedures
iGT Youth Pre-Attraction
Status Topic Activities Responsible Description
Analyze Entity to entity Historical Analysis [with all your cooperations], including:
- Product funnel and conversion rates between Entities
- Process time
Supply and demand analysis MC - NPS
- Exchange standards delivery
- Subproduct market (which Subproduct the entity focus on and what subproducts are
more relevant for your market)
Define Main Partners and establish the following:
- Define focus subproduct
- Define a numeral goal in Realizations
Establish IR partnerships MC
No status yet IR management - Process time
- Timeline
- Working routine
Define IR for LCs
- Define focus subproduct per LC
- Based on Entity national partners analyze the results of the cooperation by LCs
Downscale MC entity partners to
- Drive LC to LC cooperations within the LCs of your entity partner,
LC and establish LC2LC MC and LC
- Define a numeral goal in Realizations
partnerships)
- Process time
- Timeline
- Working routine
iGT Youth Pre-Attraction
Responsibl
Status Topic Activities Description
e
Ensure and implement National education cycle for:
- Customer Flow and SOP
-Sub-Products Implementation & Sales
- International relations
No status yet
Education Product management MC and LC - Product and data management
- Exchange standards
- NPS
- XPPs
- Customer management
iGT Youth Attraction
Status Topic Activities Responsible Description
Opportunity tracking:
- Tracking views per opportunity and conversion to apply
Product management Tacking Views per Opportunity LC
- Tracking applications per opportunity
- Tracking OP applicants plan achievement
Entity Partners communication
Open to
- Follow up attraction strategy and your opportunities promotion by Entity partner
Applied
- Tracking the number of applicants
Home entity communication Entity Partners communication LC - Have constant tracking and reporting system with the cooperation to ensure the
conversion
- Have feedback process in place to improve opportunities, description, promotion
materials and get the right profile
Customer contact tracking
- Ensure to communicate before the start of the selection process all the opportunity
Customer contact LC details: working hours, opportunity benefits, duration, country, location,
accommodation, JD, etc.
- Inform EP about selection results
Applied to Selection process:
Customer management
Accepted - Shortlist EPs profiles based on the background and skills needed by partner
Selection process
- Inform EP about the further selection process and required call to actions within 72
LC - Conduct required selection process (interview, video, case study interview with the
*If selection run by partner refer to
partner, etc.)
iGT Partners SOPs
- Support with information EP during the selection process
- Inform your partner about the current state of applications
iGT Youth Consideration
Responsibl
Status Topic Activities Description
e
Entity Partners communication:
- Have constant tracking and reporting system with the cooperation to ensure the
Applied to conversion.
Home entity communication Entity Partners communication LC
Accepted - Inform the EP manager about EPs applications current status
- Inform the EP manager regarding opportunity details before EP goes to the selection
process
Customer contact
Customer contact tracking:
Customer management LC
*If selection run by partner refer to - Provide EP with the feedback within 24 hours
Applied to iGT Partners SOPs
Rejected Entity Partners communication:
- Provide feedback on EPs application with a call to action
Home entity communication Entity Partners communication LC
- Analyze conversion of applied to rejected with the cooperation, establish CTA if
needed
Entity Partners communication
Accepted to - follow up regarding legalities (contract signing and payment)
Home entity communication Customer contact LC & MC
Approved - follow up about opportunities details for expectation setting
- make sure home entity mark EP as paid
iGT Youth Preparation
Status Topic Activities Responsible Description
Visa support
- OP manager Support EP with the information of what kind of visa must they apply
- Send an invitation letter to the EP.
- OP manager Make sure that EP signs a contract with a partner.
Standards delivery LC *OP manager Send other documents if it's needed
Arrival Pick-up
Customer management
- OP manager sends information about arrival pick-up at least 2 weeks before EP
arrived
Pre-arrival communication:
Approved to
- Send pre-arrival booklet (including living cost, accommodation, information about the
Realized
Customer contact LC country, etc.)
- Deliver pre-arrival webinar
- Make sure EP gets in touch with the partner and starts the onboarding process
Ensure and track co-delivery standards by OGX:
- OPS
- Expectation setting
Home entity communication Standards co-delivery LC - Goal settings
- Support with insurance
Provide Standards by hosting entity:
-IPS
iGT Youth Preparation
Status Topic Activities Responsible Description
Customer contact
Customer contact tracking:
Customer management LC - Provide EP with support within 24 hours
*If selection run by partner refer to
- Act upon it to avoid it in the future
iGT Partners SOPs
Entity Partners communication:
Approval to Home entity communication Entity Partners communication LC - Communicate with home entity regarding the case and define CTA if needed;
Break Approval - Act upon case solving
ECB case solving:
- Ensure right communication flow for case opening/solving
ECB communication (if necessary) LC - Communicate and track with ECB for the case solving (based on XPP)
- Involve EP in the communication process if needed
ECB communication - Resolve the case
iGT Youth Experience
Status Topic Activities Responsible Description
Customer contact:
- Monthly check-ups with EP regarding the experience
- Answer customer questions within 24 hours
Customer management Customer contact LC
- At the end of experience, EP have a closing meeting with partner and AIESEC
Collect showcasing materials:
- Ask EP for showcasing materials during the experience
Host entity standards delivery:
- First Day of work
- Development spaces with opportunity provider
Realized to
- Job Description
finished
Experience management Standards delivery LC - Duration
- Working hours
- Accommodation
- Basic living costs
- Departure support
Home entity communication:
- Inform home entity about any changes if needed
Home entity communication Entity Partners communication LC
- Inform home entity about the current state
- Share showcasing materials
iGT Youth Experience
Status Topic Activities Responsible Description
Customer contact
Customer contact tracking:
Customer management LC - Provide EP with support within 24 hours
*If selection run by partner refer to
- Act upon it to avoid it in the future
iGT Partners SOPs
Entity Partners communication:
Realized to Home entity communication Entity Partners communication LC - Communicate with home entity regarding the case and define CTA if needed;
Break Realized - Act upon case solving
ECB case solving:
- Ensure right communication flow for case opening/solving
ECB communication (if necessary) ECB communication LC - Communicate and track with ECB for the case solving (based on XPP)
- Involve EP in the communication process if needed
- Resolve the case
iGT Youth Post-experience
Status Topic Activities Responsible Description